Conference Dev Dashboard (private)

Tracking up-to-date progress on iLRN2026

What's happening now

Post current assignments and deadlines progress.

November 26

October 26:

October 22:

October 12:

October 10:

September 24:

September 19:

September 18: 

September 7: Featured speaker Dr. Michael Paraskevas (in person) submitted presentation information through Tally.

August 21: Keynote speaker Professor Guido Makransky (in person) submitted presentation information through Tally.

July 24:

June 9: The June 2025 Newsletter was sent to our mailing list.

Keynote & Featured Speakers dashboard

Keynotes

In-person keynotes

Keynote in person - Professor David Brown

DBrown fo website.png

Keynote Title: MetaHumans, Virtual Reality and Privacy Preserving Approaches to Support Children and Young People with Learning Disabilities and Autism
Title & Affiliation: Professor David Brown, Professor of Interactive Systems, Nottingham Trent University
Time Schedule: TBA

This talk will explore the role of MetaHumans and Virtual Reality to support the health and wellbeing of children and young people with learning disabilities and autism, whilst being mindful of our collective responsibility to proceed in an ethical manner. Three projects which illustrate these tenets will be covered: (1) Combing electroencephalogram data and VR based spatial navigation performance metrics to detect early cognitive decline in young adults with Down’s Syndrome. (2) The use of mimicry tasks to train facial emotion expression recognition in individuals with autism and alexithymia leveraging the MetaHuman Framework. (3) A privacy-preserving approach for ‘Meltdown’ detection in children with autism using machine learning models combining facial emotional expressions, involuntary gestures and physiological data to infer the very early stages of emotional dysregulation – the “rumble stage”, so that teaching staff, parents and carers can introduce evidence-based well-being interventions in a timely manner.

Biography

David is Chair of the International Conference on Disability, Virtual Reality and Associated Technology. He is both a Principal and Co-Investigator on a range of Horizon Europe, British Council and UKRI projects investigating the role of multimodal affect recognition, eXplainable and privacy preserving AI to promote inclusive education, and the positive mental and clinical wellbeing of students with Intellectual Disabilities and Autism. He is Associate Editor for Frontiers: Virtual Reality in Medicine (https://www.frontiersin.org/journals/virtual-reality/sections/virtual-reality-in-medicine) and Editorial Board Member for Virtual Worlds.

Keynote in person - Professor Eleni A. Kyza

Professor Elenia A. Kyza

Keynote Title:  Bridging the Virtual and the Real: Designing XR for Agency, Engagement, and Impact
Title & Affiliation:  Professor Eleni A. Kyza, Cyprus University of Technology
Time Schedule: TBA

Extended Reality (XR) technologies can reshape learning by enabling immersive experiences that bridge formal and informal learning. Designing XR for education goes beyond creating engaging experiences: it is a purposeful activity, aiming to foster meaningful skills, attitudes, and knowledge.   In my presentation, I will share findings from a design-based research program focused on developing augmented and virtual reality learning environments that promote engagement, motivation, and learner agency.  I will discuss evidence from studies conducted with learners ranging from elementary school to higher education, in history education and cultural heritage contexts.  Our research employed mixed methods, triangulating data from multiple sources to gain a deeper understanding of how learners engaged with the XR learning ecosystem.  Analyses led to insights that can inform efforts to personalize learning in immersive contexts. I will conclude with key takeways, including the potential of GenAI to scale personalized learning and enhance the effectiveness of XR-based experiences.

Biography

Dr. Eleni A. Kyza is a Professor in Information Society in the Department of Communication and Internet Studies at the Cyprus University of Technology, where she leads the Media, Cognition, and Learning Research Group (http://mcl.cut.ac.cy). She has a background in educational technology, cognitive science and the learning sciences, and a continuous interest in how digital technologies can support learning, critical reflection, and the development of active and informed citizens.  Her research investigates technology-enhanced learning environments to support motivated, meaningful, and reflective practices.  Her work has examined, among others, inquiry-based learning, teacher learning and professional development, scaffolding student learning, collaborative learning, and media & information literacy on social media.  With her colleagues, she has developed and empirically investigated learning technologies, such as the web-based learning and teaching platform STOCHASMOS for promoting evidence-based reasoning in science education, TraceReaders, an augmented reality platform for scaffolding students’ inquiry learning in informal and non-formal contexts, and CompARe, a mixed reality environment.  She has served as Editor-in-Chief of Instructional Science President of the European Association for Research on Learning and Instruction (EARLI) (2021-2023), President of the International Society of the Learning Sciences (ISLS). She is an Inaugural Fellow of ISLS.

Keynote in person - Professor Guido Makransky

Professor Guido Makransky

Keynote Title:   Moving from Information to Experience: Exploring the Potential of Virtual Reality in Education
Title & Affiliation:  Professor Guido Makransky, University of Copenhagen
Time Schedule: TBA

I will present the current state of the art in research on learning with immersive technology including immersive virtual reality (IVR). I will begin by outlining why this area is of growing importance in education. Next, I will summarize key empirical findings and highlight several theory-driven frameworks that provide insight into the cognitive and affective mechanisms involved in IVR-based individual and collaborative learning. Finally, I will discuss a range of application areas where this knowledge can be used to enhance the effectiveness of education and related fields.

Biography

Professor Guido Makransky is the leader of the Virtual Learning Lab (https://psychology.ku.dk/vll/) and head of the SCOPE section (Social, Cultural, Organisational, Personality and Educational Psychology) at the Department of Psychology, University of Copenhagen. His research explores how emerging technologies such as virtual and extended reality, immersive simulations, and generative AI influence learning, collaboration, and behavioural change. His current projects combine controlled laboratory studies with real world experiments in classrooms and organizations, integrating theories from educational psychology and related fields with contemporary measurement methods. The overarching goal of his research is to provide evidence-based insights for designing learner centered AI and XR supported learning interventions that help educators, trainers, and stakeholders harness emerging technologies to improve the quality of education and training.

Online Keynotes

Online Keynote Professor Barney Dalgarno

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Keynote Title:  Exploring Learning Affordances of Mixed Reality Environments
Title & Affiliation: Professor Barney Dalgarno, Executive Dean of the Faculty of Education, University of Canberra
Time Schedule: TBA

This presentation will discuss potential learning affordances of Mixed Reality (MR) environments, extending the 3D Virtual Environment affordance model (Dalgarno & Lee, 2010). The presentation will begin with a discussion of technology changes and new applications since Milgram and Kishino (1994) proposed their virtuality continuum and will identify enhancements required within an updated MR model. Common and unique characteristics across three MR categories will be identified along with common and unique afforded learning tasks and learning benefits. To help unpack this proposed MR affordance model current and future applications of MR learning environments will be described, harnessing developments in MR and GenAI technologies. Finally, ways in which these applications might align with emerging models of cognition and learning will be discussed.

Dalgarno, B., & Lee, M. J. (2010). What are the learning affordances of 3-D virtual environments? British Journal of Educational Technology, 41(1), 10-32.

Milgram, P., & Kishino, F. (1994). A taxonomy of mixed reality visual displays. IEICE TRANSACTIONS on Information and Systems, 77(12), 1321-1329.

Biography

Professor Barney Dalgarno is Executive Dean of the Faculty of Education at the University of Canberra in Australia. Professor Dalgarno’s research interests include the educational and social impact of digital technologies, the learning affordances of virtual, augmented and mixed realities, and the future of universities and schools in an age of digital disruption. He has had international influence through 140 publications, award winning online learning innovations and editorship of educational technology journals, books and conference proceedings.

Feature Talks

In-person Feature talks

Feature talk in-person - Dr. Elina Megalou

Dr. Elina Megalou

Feature Talk Title: Interactive and Immersive Learning at Scale: Greece’s National Infrastructure
Title & Affiliation:  Dr. Elina Megalou, Director, Directorate of Educational Technologies, Training & Certification, CTI “Diophantus”
Time Schedule: TBA

How can immersive learning scale nationally to benefit every student and teacher in public education? This talk presents Greece’s strategy for advancing interactive and immersive learning by leveraging Open Educational Resources (OERs) and robust national infrastructures: the Photodentro Digital Repositories and National OER Aggregator, the collaborative educational platform e-me, the Digital Library of Interactive Textbooks, and the new Virtual Innovation Center. Developed and maintained by CTI “Diophantus” under the Ministry of Education, these systems ensure equitable access to high-quality interactive content and collaborative learning across all Greek schools. They host thousands of open digital learning objects, including simulations, visualizations and virtual environments, fostering active, student-centered learning, while the new Innovation Center’s repository, icRepo, focuses on immersive resources, including Augmented and Virtual Reality (AR/VR). Through this infrastructure, Greece has built and continues to expand a scalable, sustainable ecosystem that empowers educators and engages students through immersive digital experiences.

Biography

Dr. Elina Megalou is the Director of the Educational Technologies, Training, and Certification Directorate at CTI “Diophantus,” the technological arm of the Greek Ministry of Education. With a Diploma in Computer Engineering and a PhD in Data and Knowledge Engineering, she has over 25 years of experience in digital education. Since joining CTI in 1988, she has coordinated numerous national and EU projects, including the large-scale national program “Digital School I & II” (2010–2021) for the digital transformation of Greek schools. She has designed and leads key national platforms, including Photodentro, Greece’s ecosystem of Open Educational Resource (OER) Repositories and National Aggregator; the Interactive Textbooks Digital Library; and the “e-me” digital collaborative learning platform, which serves 700,000 users. Her research interests focus on digital educational repositories, OERs, metadata, digital libraries, and platforms that foster active and collaborative learning.

Feature talk in-person - Daniel Mitelpukt

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Feature Talk Title: Turning the head-mounted-device on its head: adventures in further extended reality
Title & Affiliation:  Daniel Mitelpukt, Director of Digital Media Lab, Imperial College London
Time Schedule: TBA

At the intersection of creative tech and STEMB higher education, Imperial College London’s Digital Media Lab develops interactive simulation and visualization solutions and experiences. Sharing examples of XR and ‘further extended reality’ work, the session will propose a way of looking afresh at familiar challenges.

From digital twins of physical teaching labs to bespoke 3D-printed VR controllers and pixel-streamed simulations in ‘traditional’ lecture theatres, work shared would point to the benefit of spending more time on questions, rather than knee-jerking into end-modality-defined projects (or teams).

What if the key to fully scaling in-house VR in universities is not in VR at all? What if ethical adoption of Gen-AI nudges us to question how human our praxis is? What if device affordances and limitations could lead to better learning design? Could investing in better digital learning spaces actually improve our physical ones? Who better to ponder these with than iLRN colleagues..?

Biography

Daniel Mitelpunkt is Founder and Director of the Digital Media Lab at Imperial College London, where he leads strategy, operations, creative direction and R&D in applied media. As the College’s senior applied media officer, he shapes institute-wide policy and planning for digital media and immersive learning. Daniel previously worked as Executive Producer on issues-based and healthcare content for global corporations, NGOs and universities. At Imperial, he has pioneered scalable, cross-disciplinary workflows, collaborating with academic and professional colleagues, as well as students and creative industry practitioners, for improved learner experience. He is a passionate advocate for embedding creative tech within higher education, fostering bi-lateral, national and international collaborations to advance this agenda.

Feature talk in-person - Professor Michalis Paraskevas

Dr. Michalis Paraskevas

Feature Talk Title: From Collaboration to Transformation: How eTwinning shapes digital, STEM and AI-ready teachers
Title & Affiliation:  Dr. Michalis Paraskevas, Professor at the University of Peloponnese, Vice-President of the CTI “Diophantus”, Head of NSO eTwinning
Time Schedule: TBA

eTwinning is a flagship programme of the European Commission, that promotes educational innovation, collaborative learning, digital skills and intercultural understanding. Since 2005, Greece has developed an active community of teachers, schools and pedagogical students, implementing numerous collaborative projects that have received recognition at a European level. The Greek National Support Organization (NSO) promotes modern teaching practices and ICT skills through initiatives such as webinars, contact seminars, professional development workshops, online courses, MOOCs, STEM and AI activities, and the Initial Teacher Education (ITE) initiative. Quality labels, national and European conferences, and international competitions further encourage excellence and exchange. Best practices are disseminated through a strong network of ambassadors and institutional partners, and the programme's impact is extended across the education community through publications and digital repositories. Operated by the CTI “Diophantus” in partnership with the Ministry of Education, the Greek NSO demonstrates how eTwinning can transform educational culture and build resilient learning communities.

Biography

Dr. Michalis Paraskevas is Professor at the Department of Electrical and Computer Engineering, University of Peloponnese, specializing in signal processing systems, broadband networks, and telematic services. He is Vice-President of the Computer Technology Institute & Press “Diophantus”, Coordinator of the Greek School Network, and Head of the National eTwinning Support Organization in Greece. He is also responsible for the national stop-bullying.gov.gr platform. His research interests span digital signal processing, information theory, next generation networks, machine learning for image and natural language processing, and the digital transformation of education. He has published more than 100 papers in international journals and conferences, authored four university textbooks, and served on over 50 editorial boards and program committees. His work has been cited more than 1,000 times and referenced in over 70 patents. With thirty years of professional experience in broadband networks, telecommunications, e-government, and e-learning services, he has directed numerous R&D projects with national and international recognition. He has served as Head of the Department of Electrical and Computer Engineering (2019–2021) and currently coordinates the NetLearn research group at CTI. He teaches undergraduate and postgraduate courses on signal processing, information theory, next generation networks, and advanced educational technologies at the Universities of Peloponnese and Thessaly.

Feature talk Online - Professor Panayiotis Koutsabasis & Spyros Vosinakis

Online Joint Feature Talk Title:  Meaningful Immersion: Human-Centered Design for Learning and Cultural Heritage
Title & Affiliation: 
Professor Panayiotis Koutsabasis, University of the Aegean, Associate Professor
Spyros Vosinakis, University of the Aegean
Time Schedule: TBA

The design of immersive experiences in education and cultural heritage is continuously explored to enhance engagement, understanding, and emotional connection. These systems range from mobile and desktop applications to room-scale mixed reality installations that integrate sensing, display, and multimodal interaction technologies. Yet their value lies not in technological novelty but in how they address the cognitive and emotional needs of users, the context of use, and the spatial and interactional affordances of each experience.

Biography: Professor Panayiotis Koutsabasis
Koutsabasis for website.jpg

Panayiotis Koutsabasis is Professor (Human-Computer Interaction) at the University of the Aegean, Syros island, Greece. 

He has been teaching for over 20 years at undergraduate and postgraduate level courses in the subjects of Human-Computer Interaction and Informatics. He has supervised 2 PhD theses, and > 100 M.D. and M.Sc. theses in the above subjects. He is the author of two books (in Greek) on the subject of human-computer communication. 

He has published more than 100 papers in international scientific journals, conferences and book chapters, including Int. J. of Human-Computer Studies, Int. J. of Human-Computer Interaction, Behaviour and Information Technology, Virtual Reality, Presence, Design Studies, CoDesign, BJET, ACM Computing in Cultural Heritage, J. of Usability Studies, Mobile HCI, etc. His published work has an h-index: 21 according to Scopus and h-index: 28 according to Google Scholar. He is a regular reviewer of papers in approximately 40 international conferences and 30 journals. He is a regular member of the organizing committee of the ACM CHIGreece conference, which has as its main purpose the interaction and dissemination of results of the Greek community of scientists in the field of Human-Computer Interaction. He is a member of ACM, ACM SIGCHI, ACM SIGCHI Greek chapter, and EUSET.

Research Interests: Human-Computer Interaction and Design (HCI and Design): design methods, procedures, guidelines, models, etc.; Natural user interactions (NUIs), especially kinesthetic and aerial interaction with gestures, interaction with mixed and augmented reality systems, interaction with portable devices, etc.; User experience (usability, accessibility) and evaluation studies of HCI; Research through design in the fields of: digital cultural heritage, education and learning, collaborative work, experiential tourism, etc.

Biography: Associate Professor Spyros Vosinakis
Vosinakis for website.png

Spyros Vosinakis is an Associate Professor at the Department of Product and Systems Design Engineering of the University of the Aegean, specializing in Virtual Reality. His research interests include Multi-User Virtual Environments, Intelligent Virtual Agents, Serious Games, and 3D User Interfaces, as well as their applications in the fields of culture, tourism, and education. He has published one book and more than 100 scientific papers in international journals, conference proceedings, and book chapters. His published work has received over 2,400 citations. He has participated as a researcher in seventeen funded research and development projects, serving as coordinator or principal investigator in seven of them, and has over 20 years of experience as a developer of interactive systems and 3D applications for companies and research projects. Since 2019, he has been the Director of the Interactive Systems Design Laboratory.

Feature talk Online - Vassiliki Bouki

Online Feature Talk Title:  From Plato’s Cave to Immersive Learning in the AI Era

Title & Affiliation: Dr Vassiliki Bouki, Principal Lecturer, University of Westminster
Time Schedule: TBA
vali.jpg
From the dawn of history, “learning” has stood at the heart of human survival and development. The plethora of tools offered by today’s technology allows us to learn in ways we could not have imagined before. Yet, beyond these new opportunities, today’s technology—especially the use of AI—seems to challenge the very heart of learning. It allows us to correctly apply knowledge in almost any subject, even at a deep level, without having truly “learned” it. Knowledge is increasingly detached from the process of learning, and we observe a paradox: although we are able to handle or apply more knowledge, less “actual” learning may occur. This talk will attempt to address this paradox by discussing Plato’s theoretical approach to ‘learning’ as presented in the Allegory of the Cave and his view of ‘automated learning,’ while exploring whether immersive approaches could potentially benefit from the Platonic perspective.
Biography
Dr Vassiliki Bouki is a Principal Lecturer at the School of Computer Science, University of Westminster, London. She has more than 30 years of teaching and research experience in higher education. Her research interests include Educational Technology, Virtual Environments for Training Purposes, and Cognitive Processes. She has numerous publications in journals and refereed international conference proceedings, including award-winning conference paper, and has served on conference editorial committees. She is a founding member of the “Serious Games at Westminster” research group and has participated in several funded research projects. She is also a Fellow of the British Computer Society.

iLRN2026 Leadership meeting updates

iLRN2026 Leadership meeting updates

iLRN2026 Leadership Meeting, Nov 26 2025

iLRN2026 Leadership Meeting - Nov 26, 2025 (template ready)


Leadership Sync Update — 26 Nov 2025

From: General Chairs
To: iLRN2026 Organizing Committee
Meeting Type: Leadership Sync (GC + PC + ET)

Attendance:

1. Headline (1–2 sentences)

2. Progress Since Last OC Meeting

3. Key Decisions

Registration for academic paper authors and presenters is required by February 15, 2026. At least one author who will present the paper must be registered in the “Academic Paper Author & Presenter” category (regular or student) for the presentation to be scheduled in the program and the submission to be published in the Conference Proceedings. Please follow the registration link to complete your registration.
As the end of June marks the peak tourist season in Greece, we strongly recommend booking your flights and accommodation as early as possible, as prices and availability will be affected. We also encourage you to join the social trip to Nafplio on Friday, June 26, 2026—a fantastic opportunity to experience a beautiful part of Greece outside Athens. As buses must be booked in advance and places are limited, participation will be on a first-come, first-served basis, so please proceed with your conference registration early to avoid disappointment.


 “Academic Paper Author & Presenter”   this needs to be change to iLEAD categories when the iLEAD team will communicate the notification of acceptance

4. Current Focus / What’s Next

5. Asks for the Organizing Committee

6. Risks / Needs Attention (Optional, ≤2 bullets)

Next Leadership Sync: {{date}}

Next leadership meeting

iLRN2026 Leadership meeting updates

Conference Leadership Update Template

This Conference Dev Dashboard Codex template incorporates a practice that many associations use (IEEE, ACM SIG conferences, SXSW-style multimedia events) use for their cadences, where the emphasis is on

progress,

blockers, and

asks.

- - - - - - - - Conference Leadership Update Template - - - - - - -

Leadership Sync Update — {{Date}}

From: General Chairs
To: iLRN2026 Organizing Committee
Meeting Type: Leadership Sync (GC + PC + ET)


1. Headline (1–2 sentences)

One clear sentence about the focus of this week’s leadership meeting and the main outcome.
Example: “We finalized the Call for Papers launch date and agreed to coordinate social media assets with the Sponsorship team.”


2. Progress Since Last OC Meeting


3. Key Decisions


4. Current Focus / What’s Next


5. Asks for the Organizing Committee


6. Risks / Needs Attention (Optional, ≤2 bullets)


Next Leadership Sync: {{date}}


- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

iLRN2026 Leadership meeting updates

iLRN2026 Leadership Meeting, Dec 10 2025

iLRN2026 Leadership Meeting - Dec 10, 2025 (template ready)


Leadership Sync Update — 10 Dec 2025

From: General Chairs
To: iLRN2026 Organizing Committee
Meeting Type: Leadership Sync (GC + PC + ET)

Attendance:

1. Headline (1–2 sentences)

2. Progress Since Last OC Meeting

3. Key Decisions

Allocate more reviews to GG to have the 3 required

4. Current Focus / What’s Next

5. Asks for the Organizing Committee

6. Risks / Needs Attention (Optional, ≤2 bullets)

Next Leadership Sync: {{date}}

Next leadership meeting

iLRN2026 Leadership meeting updates

iLRN2026 Leadership Meeting - Nov 14, 2025

Leadership Sync Update — Nov 14 2025

From: General Chairs
To: iLRN2026 Organizing Committee
Meeting Type: Leadership Sync (GC + PC + ET)

Attendance:

1. Headline (1–2 sentences)

2. Progress Since Last OC Meeting

3. Key Decisions

4. Current Focus / What’s Next

5. Asks for the Organizing Committee

6. Risks / Needs Attention (Optional, ≤2 bullets)

Next Leadership Sync: {{date}}

Next leadership meeting

iLRN2026 Leadership meeting updates

iLRN2026 Leadership Meeting, February 4th, 2026

Leadership Sync Update — February 4th, 2026

From: General Chairs
To: iLRN2026 Organizing Committee
Meeting Type: Leadership Sync (GC + PC + ET)

1. Headline 

We worked on a plan for updating the iLRN2026 Cost Model and using that to determine discounts for Organizing Committee members' registrations. Also identified Organizators tasks that should be focused on now: Awards, Local Org costs, non-presenter Attendee wayfinding on the iLRN website, online campus development

2. Progress Since Last OC Meeting

3. Key Decisions


4. Current Focus / What’s Next


5. Asks for the Organizing Committee


Next Leadership Sync: February 18, 2026

VIRTUAL CAMPUS

IN PROCESS: 

Changing the URL of the FrameVR to https://framevr.io/ilrn-conference (currently a trial frame) 

iLRN2026_CampusMap.png



Features:
2 x private volume web boards (screen sharing)

Support Centre

Main Stage

Second Stage

iLRN2026 WebSite Updates

Nov 26 2025

The following website updates are required:

In the call-for-papers page update the text as follows

https://www.immersivelrn.org/ilrn2026/call-for-papers/

In-person Keynote - Prof. Guido Makransky, University of Copenhagen
In-person Keynote - Prof. David Joseph Brown, ‪Nottingham Trent University
In-person Keynote - Prof. Eleni Kyza, Cyprus University of Technology
Online Keynote - Prof. Barney Dalgarno, University of Canberra

In-person Feature Speaker - Dr. Elina Megalou, Diophantus
In-person Feature Speaker -Daniel Mitelpukt, Diophantus, Imperial College London
In-person Feature Speaker - Prof. Michalis Paraskevas, University of Peloponnese
Online Feature Speaker - Prof. Panayiotis Koutsabasis and Assoc. Prof. Spyros Vosinakis, University of the Aegean
Online Feature Speaker - P.L. Vassiliki Bouki, University of Westminster

Remove the following content from the In the call-for-papers page and move it to the 

https://www.immersivelrn.org/ilrn2026/program-overview/

Replace the Aitherion Experience with Science and Technology Museum

CONFERENCE OVERVIEW

iLRN2026 Program will bring together researchers, educators, and innovators from around the world to explore the future of immersive learning. Through keynotes, paper presentations, workshops, and hands-on experiences, participants will engage with the latest developments in XR, simulations, virtual worlds, and AI-powered learning environments. Beyond the academic program, attendees will enjoy a rich social schedule packed with opportunities to explore the beauty and history of Athens—a city that not only inspires with its ancient landmarks but also showcases its modern capacities for immersive and experiential learning. Here is an overview of the conference program.

iLRN2026 Conference Overview
Friday, June 26, 2026 Saturday, June 27, 2026 Sunday, June 28, 2026 Monday, June 29, 2026 Tuesday, June 30, 2026
  Hosting Location Hosting Location Hosting Location Hosting Location
Pre-Conference Day Tour at Nafplio The Great Hall, NKUA Rectorate Building, Downtown, Athens Department of Pedagogy & Primary Education, NKUA, Kolonaki, Athens Department of Pedagogy & Primary Education, NKUA, Kolonaki, Athens Department of Pedagogy & Primary Education, NKUA, Kolonaki, Athens
Join us for a day trip to Nafplio, a charming seaside town in the Peloponnese, just two hours from Athens. Once the first capital of modern Greece, Nafplio is known for its scenic harbor, Venetian and Neoclassical architecture, and romantic atmosphere. We'll visit the Palamidi Fortress and Bourtzi Castle, swim in crystal-clear waters, and enjoy a relaxed stroll and dinner in the old town before heading back to Athens. Welcome Ceremony      
Keynote* Keynote* Keynote*  
Featured Talk Featured Talk Featured Talk Featured Talk
TECH-EDU - DSAI      
Presentations Presentations Presentations Presentations
  Workshops - Posters - Demos Workshops - Posters - Demos Closing Ceremony
Nafplio Social Program
Acropolis Museum

Foundation of Hellenic World

+ Awards Ceremony

 Aitherion Experience  
Visit the first university established in Greece, originally housed in a historic building in Plaka—the oldest neighborhood in Athens—at the foot of the Acropolis. NKUA Game Night Conference Dinner  

Change the title to Athens In-Person Program Overview

We will also need another page for the Online & in VR Program Overview

In the following page

https://www.immersivelrn.org/ilrn2026/registration-fees/

Monday, June 29, 2026

 

Awards 2026 Process Codex

Document Status: Operational Codex
Applies to: Annual iLRN Conference
Primary Owners: Awards Chairs
Contributors: General Chairs, Programme Chairs, iLEAD Chairs, Publications Team, Web Team

1. Purpose of This Codex

This codex defines the standardised process, roles, tasks, and timeline for the planning, management, and delivery of the iLRN Awards.

Its purpose is to:

High-Level Timeline Overview


Months before Conference → -9 -8 -7 -6 -5 -4 -3 -2 -1 T +1 ----------------------------------------------------------------------- Awards design & criteria ███ ███ Website publication █ Jury panel invitations ███ ███ Jury confirmation & consent ███ Nominations collection ███ Anonymisation & prep ███ Jury voting ███ Results & assets ███ Certificates & ceremony prep ███ Awards ceremony █ Post-conference wrap-up ███

2. Roles and Responsibilities

2.1 Awards Chairs

The Awards Chairs are responsible for the end-to-end coordination of the awards process, including:

2.2 Programme Chairs

2.3 iLEAD Chairs

2.4 General Chairs

2.5 Publications & Web Teams

3. Awards Process Overview

The awards process is organised into six sequential phases:

  1. Awards Design & Governance

  2. Jury Panel Setup

  3. Nominations & Materials Preparation

  4. Jury Voting

  5. Awards Assets & Ceremony

  6. Post-Conference Wrap-Up

Each phase has defined tasks, outputs, and dependencies.

4. Phase 1 — Awards Design & Governance

Timeline: Before CFP launch (approximately T–9 to T–8 months)

4.1 Define Awards Structure

Tasks

Outputs

4.2 Define Evaluation Criteria

Tasks

Outputs

4.3 Decide Nomination and Voting Model

Tasks

Outputs

4.4 Publish Awards Information

Tasks

Outputs

5. Phase 2 — Jury Panel Setup

Timeline: Approximately T–6 to T–5 months

5.1 Identify and Invite Jury Panel Members

Tasks

Outputs

5.2 Collect Jury Metadata and Consent

Tasks

Outputs

6. Phase 3 — Nominations & Materials Preparation

Timeline: Approximately T–3 to T–2 months

6.1 Collect Award Nominations

Tasks

Outputs

6.2 Prepare Anonymised Award Materials

Tasks

Outputs

6.3 Create Jury Voting Forms

Tasks

Outputs

7. Phase 4 — Jury Voting

Timeline: Voting window of approximately two weeks

7.1 Distribute Voting Forms

Tasks

Outputs

7.2 Monitor and Close Voting

Tasks

Outputs

8. Phase 5 — Awards Assets & Ceremony

Timeline: Approximately T–1 month to conference

8.1 Create Awards Communication Assets

Tasks

Outputs

8.2 Certificates

Tasks

Outputs

8.3 Awards Ceremony Support

Tasks

Outputs

9. Phase 6 — Post-Conference Wrap-Up

Timeline: Within two weeks post-conference

9.1 Publication and Archiving

Tasks

Outputs

10. Review and Maintenance

This codex should be:

iLRN2026 Program Chairs

iLRN2026 Program Chairs

iLRN2026 Program Chairs - General info and links

Drive Folder: https://drive.google.com/drive/u/2/folders/1PM58-Gi6kG6GYbXRYg0A57eKiporqIxi 

iLRN2026 Program Chairs

iLRN2026 iLEAD Program Chairs

1 Submission Phase

2 Review Phase

3 Decision Phase

 

4 

iLRN2026 Program Chairs

iLRN2026 Academic Program Chairs

1 Submission Phase

2 Review Phase

Reviewer invitations and assignments

Review guidelines: 

3 Decision Phase

4 Camera-Ready and Publication Phase

iLRN 2026 Registration