iLRN2026 Leadership Meeting, February 4th, 2026

Leadership Sync Update — February 4th, 2026 

 From:  General Chairs To:  iLRN2026 Organizing Committee Meeting Type: Leadership Sync (GC + PC + ET) 

 1.  Headline   

 We worked on a plan for updating the iLRN2026 Cost Model and using that to determine discounts for Organizing Committee members' registrations. Also identified Organizators tasks that should be focused on now: Awards, Local Org costs, non-presenter Attendee wayfinding on the iLRN website, online campus development 

 2.  Progress Since Last OC Meeting 

 

 Estimated 15 members of DSAI / TechEDU have submitted papers to iLRN (8 of them are iLRN Organizing Committee members).  

 Registration pathways in CVent have been approved with comments (esp. Al Bodzin) 

 

 3.  Key Decisions 

 

 Decision: General Chairs to work with  Tryfon Sivenas and Apostolos Kostas to get a more complete & current cost estimate for costs for attendance in Athens (one-time costs & per-person costs) to get a better picture of our overlay before registration opens. We can then share with Patrick and update our Cost Model.  

 Owner: General chairs 

 Decision : Whitelist of DSAI / TechEDU members with papers to be shared 

 Owner : Tassos 

 Decision : Reach out to Sai re: Awards development and engage Organizators to assist: Jule, Program Chairs, Campus Coordinator (Charlene)

 

 Jury Panels 

 Award certificates in Athens & Campus digital image / exhibit (for taking selfies -> social media) 

 Online & Athens scripting and resourcing for the events 

 

 

 Owner : Jonathon 

 

 

 4.  Current Focus / What’s Next 

 

 

 Need to go live with the registration. 

 

 

 Outstanding issues: 

 

 

 ETPE discount. Need to create an interest form. Who should it go to? (Tassos, George?)

 

 Name, ETPE registration info, ??? 

 

 

 Are there going to be dinner options (vegetarian, gluten-free, etc.)? People need to select this during registration.  

 

 

 

 Need a clear view of the budget with best estimates of online vs Athens registrations with FULL number of Organizing Committee members and their modality (Athens vs Online) 

 

 

 5.  Asks for the Organizing Committee 

 

 We need feedback from "naive" first-timers to our website to see how usable / navigable the site is to:

 

 Generate interest in the conference as a non-presenter 

 Find the relevant information as an attendee (online AND in Athens) 

 How to contact the organization if questions / by category or type of question 

 

 

 Program planning templates for Athens and Online 

 

 Athens:

 

 Organize by day / time 

 Organize by track 

 Organize by room / venue 

 

 

 Online

 

 Organize by time zone 

 Organize by track 

 Organize by online mode (FrameVR vs Zoom vs Roblox, etc) 

 

 

 

 

 Awards planning for Online and Athens

 

 Location 

 Staging 

 EmCee / announcements 

 Preparations 

 Run-of-Show (timeline with specific details in sequence for the event) 

 

 

 

 

 Next Leadership Sync: February 18, 2026 

 

 Jonathon will be traveling & not be available