# General Overview
**Immersive Learning Research Network** **Events Management** The hub for every iLRN community event. One row per event, each linked to its own Run of Show with marketing, Jira, spreadsheets and Drive folders.
**About this page** ## Where things live **On the calendar** ## Upcoming events Soonest first. When an event ends, move its row to Past events and archive its Run of Show.
**Date** **Event** **Type** **Venue** **Lead** **Run of Show**
**Nov 10, 2026** **Soft Monuments Workshop 1: Canva strip-making** **Workshop** Canva + Zoom Charlene Hardin **Soft Monuments →**
**Nov 21, 2026** **Soft Monuments Workshop 2: FrameVR placement** **Workshop** [**Immersive Futures**](https://framevr.io/immersive-futures) Charlene Hardin **Soft Monuments →**
**Dec 2 or 3, 2026** **Soft Monuments rehearsal** **Rehearsal** [**Immersive Futures**](https://framevr.io/immersive-futures) Charlene Hardin **Soft Monuments →**
**Dec 4, 2026** **Soft Monuments: hybrid opening with Amanda Browder (Missoula)** **Exhibition** [**Immersive Futures**](https://framevr.io/immersive-futures) + live stream Charlene Hardin **Soft Monuments →**
**Dec 18, 2026** **Winter Holiday Party (winter trains), AM and PM Pacific sessions** **Social** FrameVR, TBD TBD *To be created*
**Feb 2027, TBD** **Lunar New Year gathering** **Social** FrameVR, TBD TBD *To be created*
**Jun 11 to 13, 2027** **iLRN2027 Virtual Conference** **Conference** iLRN Virtual Campus TBD *To be created*
**Jun 26 to 29, 2027** **iLRN2027 In-Person, Kyungpook National University, Daegu** **Conference** Humanities Korea Hall, KNU TBD *To be created*
**Recurring** Not tracked as events; no Run of Show needed.
**Open Hours** **Fridays, 8 to 10 AM Pacific** [**Student Center**](https://framevr.io/student-center) + Zoom **Volunteer meeting** **Thursdays, 1 PM** Zoom **Campus build time** **Sundays** FrameVR
**What and when** ## Event briefs A short description and session times for each upcoming event. Times are in Pacific plus the main audience's time zone; confirm against the Community Calendar before posting.
**Workshop** **Soft Monuments Workshop 1: Canva strip-making** Participants upload fabric images to a shared Canva and cut them into strips for the virtual quilt wrap. No FrameVR experience needed.
**Session** **Date** **Pacific** **Mountain**
**Workshop 1** Nov 10, 2026 TBD TBD
**Workshop** **Soft Monuments Workshop 2: FrameVR placement** Participants place the exported fabric strips on the virtual Brunswick building in FrameVR. Final placement follows Amanda Browder's pattern.
**Session** **Date** **Pacific** **Mountain**
**Workshop 2** Nov 21, 2026 TBD TBD
**Exhibition** **Soft Monuments: hybrid opening** Amanda Browder wraps the Brunswick in Missoula with her textile work while virtual guests watch the live stream inside a recreated Brunswick in FrameVR. The virtual building is wrapped at the same time, with audience participation and Q&A.
**Session** **Date** **Pacific** **Mountain**
**Rehearsal (crew only)** Dec 2 or 3, 2026 TBD TBD
**Opening** Dec 4, 2026 TBD TBD
**Social** **Winter Holiday Party** A winter-trains holiday gathering on the virtual campus. Two sessions so both Americas and Asia-Pacific members can attend.
**Session** **Date** **Pacific** **Korea (KST)**
**Morning party (replaces Open Hours)** Dec 18, 2026 8:00 to 10:00 AM 1:00 to 3:00 AM, Dec 19
**Evening party (timed for South Korea)** Dec 18, 2026 TBD TBD
**Social** **Lunar New Year gathering** Community gathering to mark Lunar New Year on the Road to Daegu. Details TBD.
**Session** **Date** **Pacific** **Korea (KST)**
**Gathering** Feb 2027, TBD TBD TBD
**Conference** **iLRN2027 Virtual Conference** The virtual portion of iLRN2027, held on the iLRN Virtual Campus.
**Session** **Date** **Pacific** **Korea (KST)**
**Conference days** Jun 11 to 13, 2027 TBD TBD
**Conference** **iLRN2027 In-Person, Daegu** The in-person conference at Kyungpook National University's Humanities Korea Hall, Daegu, South Korea.
**Session** **Date** **Korea (KST)**
**Conference days** Jun 26 to 29, 2027 TBD
**Archive** ## Past events Newest first. Link the archived Run of Show and any recording or recap so the work stays findable.
**Date** **Event** **Type** **Venue** **Run of Show** **Recap**
**Nov 8, 2026** **Game Tasting: MedTech VR serious games (iLRNovember)** **Social / showcase** FrameVR *Add link* *Add link*
**Oct 2026** **Day of the Dead Tech: Halloween party and networking** **Social** FrameVR *Add link* *Add link*
**Aug 31, 2026 (US) / Sep 1 (Korea)** **Road to Daegu Kick Off** **Programming launch** FrameVR + [**Haptics Café**](https://framevr.io/haptics-cafe) trivia *Add link* *Add link*
**Jun 2026** **iLRN2026 Virtual Conference (Athens year)** **Conference** iLRN Virtual Campus *Add link* *Add link*
**How every event runs** ## Event lifecycle [![Immersive Event Lifecycle Infographic.png](https://codex.immersivelrn.org/uploads/images/gallery/2026-11/scaled-1680-/sr8TWTtDGC8StBky-immersive-event-lifecycle-infographic.png)](https://codex.immersivelrn.org/uploads/images/gallery/2026-11/sr8TWTtDGC8StBky-immersive-event-lifecycle-infographic.png) Every event moves through the same six stages. Times are guides, counted back from event day.
**Stage 1** **Propose** 6+ weeks out **Stage 2** **Set up** 5 weeks out **Stage 3** **Promote** 4 weeks out **Stage 4** **Build and staff** 3 to 1 weeks out **Stage 5** **Run** Event day **Stage 6** **Close out** Within 1 week
**✓ **Name, goal, audience, date window and lead. **✓ **Add a row to Upcoming events. **✓ **Copy the Run of Show template. **✓ **Create the project spreadsheet. **✓ **Create the Jira board. **✓ **Create the Drive folder. **✓ **Link all three on the Run of Show. **✓ **Create the calendar listing. **✓ **Set up the RSVP form. **✓ **Produce social cards. **✓ **Post in Discord and LinkedIn. **✓ **Track each on the Run of Show marketing table. **✓ **Build the environment. **✓ **Run a performance check. **✓ **Assign volunteer roles. **✓ **Hold a rehearsal. **✓ **Follow the minute-by-minute schedule on the Run of Show. **✓ **Record if planned. **✓ **Capture attendance and performance data. **✓ **Post the recap. **✓ **Log volunteer hours. **✓ **Move the row to Past events. **✓ **Archive the Run of Show.
**Roles on every event**
**Event lead** Run of Show owner, final decisions, day-of call **Environment build** FrameVR frame, assets, performance targets **Marketing** Calendar listing, social cards, posts, emails
**Host / MC** Welcome, agenda, transitions, Q&A **Tech support** Attendee help, audio, screen share, stream **Documentation** Screenshots, recording, recap, Codex updates
**Links for every event** ## Shared resources These apply to every event. Event-specific links belong on that event's Run of Show.
[**Community Calendar →**](https://www.immersivelrn.org/events/1-community-calendar/?view=month) immersivelrn.org/events [**Volunteer task signup →**](https://forms.immersivelrn.org/volunteer-signup) forms.immersivelrn.org
[**Volunteer time sheet →**](https://tally.so/r/PdydMB) tally.so/r/PdydMB [**Open Hours Zoom →**](https://us06web.zoom.us/j/89080184980?pwd=MRFWU8UrbwKIgP5AiUFXolkNQRaZhX.1) Meeting ID 890 8018 4980
[**Co-build Planning Document →**](https://docs.google.com/document/d/1AYCA87rnb4etB4bpuWBhNqbPIeDRzJGo_mGXMoGfpmw/edit?usp=sharing) Google Doc [**Volunteer Workbook →**](https://codex.immersivelrn.org/books/volunteer-workbook) Codex
**Jira (all event boards)** *Add link* **Events shared Drive folder** *Add link*
**Brand kit (Canva)** *Add link* [**Volunteer contact →**](mailto:volunteers@immersivelrn.org) volunteers@immersivelrn.org
**Checklist** ## Adding a new event
**1** Copy the Run of Show template page into the Events chapter. Name it **Run of Show: <Event Name>**.
**2** Fill the Event at a glance table and the Planning stack links (spreadsheet, Jira, Drive) before anything else.
**3** Add a row to Upcoming events here and link the new Run of Show.
**4** Add the event to the Community Calendar.
**5** After close-out, move the row to Past events and add the recap link.
Questions? [**volunteers@immersivelrn.org**](mailto:volunteers@immersivelrn.org)