General Overview Immersive Learning Research Network Events Management The hub for every iLRN community event. One row per event, each linked to its own Run of Show with marketing, Jira, spreadsheets and Drive folders. About this page Where things live Dates and join links The Community Calendar is the source. Dates here help sort; if they disagree, the calendar wins.   Process and resources Roles, workflow and reusable links live here in the Codex.       Task status Lives in Jira. Do not duplicate task lists on Codex pages.   Volunteer announcements Go to the Discord volunteer general channel. On the calendar Upcoming events Soonest first. When an event ends, move its row to Past events and archive its Run of Show. Date Event Type Venue Lead Run of Show Nov 10, 2026 Soft Monuments Workshop 1: Canva strip-making Workshop Canva + Zoom Charlene Hardin Soft Monuments → Nov 21, 2026 Soft Monuments Workshop 2: FrameVR placement Workshop Immersive Futures Charlene Hardin Soft Monuments → Dec 2 or 3, 2026 Soft Monuments rehearsal Rehearsal Immersive Futures Charlene Hardin Soft Monuments → Dec 4, 2026 Soft Monuments: hybrid opening with Amanda Browder (Missoula) Exhibition Immersive Futures + live stream Charlene Hardin Soft Monuments → Dec 18, 2026 Winter Holiday Party (winter trains), AM and PM Pacific sessions Social FrameVR, TBD TBD To be created Feb 2027, TBD Lunar New Year gathering Social FrameVR, TBD TBD To be created Jun 11 to 13, 2027 iLRN2027 Virtual Conference Conference iLRN Virtual Campus TBD To be created Jun 26 to 29, 2027 iLRN2027 In-Person, Kyungpook National University, Daegu Conference Humanities Korea Hall, KNU TBD To be created Recurring Not tracked as events; no Run of Show needed. Open Hours Fridays, 8 to 10 AM Pacific Student Center + Zoom   Volunteer meeting Thursdays, 1 PM Zoom   Campus build time Sundays FrameVR What and when Event briefs A short description and session times for each upcoming event. Times are in Pacific plus the main audience's time zone; confirm against the Community Calendar before posting. Workshop Soft Monuments Workshop 1: Canva strip-making Participants upload fabric images to a shared Canva and cut them into strips for the virtual quilt wrap. No FrameVR experience needed. Session Date Pacific Mountain Workshop 1 Nov 10, 2026 TBD TBD   Workshop Soft Monuments Workshop 2: FrameVR placement Participants place the exported fabric strips on the virtual Brunswick building in FrameVR. Final placement follows Amanda Browder's pattern. Session Date Pacific Mountain Workshop 2 Nov 21, 2026 TBD TBD   Exhibition Soft Monuments: hybrid opening Amanda Browder wraps the Brunswick in Missoula with her textile work while virtual guests watch the live stream inside a recreated Brunswick in FrameVR. The virtual building is wrapped at the same time, with audience participation and Q&A. Session Date Pacific Mountain Rehearsal (crew only) Dec 2 or 3, 2026 TBD TBD Opening Dec 4, 2026 TBD TBD   Social Winter Holiday Party A winter-trains holiday gathering on the virtual campus. Two sessions so both Americas and Asia-Pacific members can attend. Session Date Pacific Korea (KST) Morning party (replaces Open Hours) Dec 18, 2026 8:00 to 10:00 AM 1:00 to 3:00 AM, Dec 19 Evening party (timed for South Korea) Dec 18, 2026 TBD TBD   Social Lunar New Year gathering Community gathering to mark Lunar New Year on the Road to Daegu. Details TBD. Session Date Pacific Korea (KST) Gathering Feb 2027, TBD TBD TBD   Conference iLRN2027 Virtual Conference The virtual portion of iLRN2027, held on the iLRN Virtual Campus. Session Date Pacific Korea (KST) Conference days Jun 11 to 13, 2027 TBD TBD   Conference iLRN2027 In-Person, Daegu The in-person conference at Kyungpook National University's Humanities Korea Hall, Daegu, South Korea. Session Date Korea (KST) Conference days Jun 26 to 29, 2027 TBD   Archive Past events Newest first. Link the archived Run of Show and any recording or recap so the work stays findable. Date Event Type Venue Run of Show Recap Nov 8, 2026 Game Tasting: MedTech VR serious games (iLRNovember) Social / showcase FrameVR Add link Add link Oct 2026 Day of the Dead Tech: Halloween party and networking Social FrameVR Add link Add link Aug 31, 2026 (US) / Sep 1 (Korea) Road to Daegu Kick Off Programming launch FrameVR + Haptics Café trivia Add link Add link Jun 2026 iLRN2026 Virtual Conference (Athens year) Conference iLRN Virtual Campus Add link Add link How every event runs Event lifecycle Every event moves through the same six stages. Times are guides, counted back from event day. Stage 1 Propose 6+ weeks out Stage 2 Set up 5 weeks out Stage 3 Promote 4 weeks out Stage 4 Build and staff 3 to 1 weeks out Stage 5 Run Event day Stage 6 Close out Within 1 week ✓ Name, goal, audience, date window and lead. ✓ Add a row to Upcoming events. ✓ Copy the Run of Show template. ✓ Create the project spreadsheet. ✓ Create the Jira board. ✓ Create the Drive folder. ✓ Link all three on the Run of Show. ✓ Create the calendar listing. ✓ Set up the RSVP form. ✓ Produce social cards. ✓ Post in Discord and LinkedIn. ✓ Track each on the Run of Show marketing table. ✓ Build the environment. ✓ Run a performance check. ✓ Assign volunteer roles. ✓ Hold a rehearsal. ✓ Follow the minute-by-minute schedule on the Run of Show. ✓ Record if planned. ✓ Capture attendance and performance data. ✓ Post the recap. ✓ Log volunteer hours. ✓ Move the row to Past events. ✓ Archive the Run of Show. Roles on every event Event lead Run of Show owner, final decisions, day-of call   Environment build FrameVR frame, assets, performance targets   Marketing Calendar listing, social cards, posts, emails           Host / MC Welcome, agenda, transitions, Q&A   Tech support Attendee help, audio, screen share, stream   Documentation Screenshots, recording, recap, Codex updates Links for every event Shared resources These apply to every event. Event-specific links belong on that event's Run of Show. Community Calendar → immersivelrn.org/events   Volunteer task signup → forms.immersivelrn.org       Volunteer time sheet → tally.so/r/PdydMB   Open Hours Zoom → Meeting ID 890 8018 4980       Co-build Planning Document → Google Doc   Volunteer Workbook → Codex       Jira (all event boards) Add link   Events shared Drive folder Add link       Brand kit (Canva) Add link   Volunteer contact → volunteers@immersivelrn.org Checklist Adding a new event 1 Copy the Run of Show template page into the Events chapter. Name it Run of Show: . 2 Fill the Event at a glance table and the Planning stack links (spreadsheet, Jira, Drive) before anything else. 3 Add a row to Upcoming events here and link the new Run of Show. 4 Add the event to the Community Calendar. 5 After close-out, move the row to Past events and add the recap link.   Questions? volunteers@immersivelrn.org