Soft Monuments Event & Run of Show iLRN Events · Run of Show Run of Show: Soft Monuments A hybrid art installation with Amanda Browder: a live textile wrap in Missoula, Montana, streamed into a virtual Brunswick in FrameVR. Back to Events Management . What and when Event brief Exhibition · Hybrid opening Soft Monuments Amanda Browder wraps the Brunswick in Missoula with her textile work while virtual guests watch the live stream inside a recreated Brunswick in FrameVR. The virtual building is wrapped in the quilt at the same time, with audience participation and Q&A. Two workshops in November invite the community to make the fabric strips for the virtual wrap. Session times Pacific plus Mountain (Missoula). Confirm against the Community Calendar before posting. Session Date Pacific Mountain Where Workshop 1: Canva strip-making Nov 10, 2026 3 pm 4 pm Canva + Zoom Workshop 2: FrameVR placement Nov 21, 2026 9 am 10 am Immersive Futures Rehearsal (crew only) Dec 2 or 3, 2026 TBD TBD Immersive Futures Opening Dec 4, 2026 3 pm 4 pm Immersive Futures + live stream Key facts Event at a glance Event Soft Monuments: hybrid opening Artist Amanda Browder Type Exhibition (hybrid art installation) Opening December 4, 2026, time TBD. Confirm on the Community Calendar . In person The Brunswick, Missoula, Montana Virtual venue Immersive Futures (framevr.io/immersive-futures) Capacity 300-person Frame Format Live stream inside the virtual Brunswick, quilt wrap reveal, ambient audio, audience participation, Q&A Event lead Charlene Hardin Status tracking Jira board (see Planning stack) Spreadsheets, Jira and Drive Planning stack The project spreadsheet is the planning source; its tasks and Gantt dates feed the Jira board, and Jira is where status is tracked. Files and assets live in Drive. Project spreadsheet Tasks, Questions tab, Gantt → Jira board Status and owners → Google Drive Images, audio, archive, exports Spreadsheets that inform Jira Spreadsheet What it holds Link Soft Monuments project spreadsheet Task list, Questions tab (open questions for Amanda and the team), Gantt chart Add link Immersive Futures asset spreadsheet Inventory of the archived Poster Hall assets, so the Frame can be restored Add link Jira Item Link Soft Monuments Jira board Add link Jira project key Add key Google Drive Folder or file What it holds Link Soft Monuments project folder Planning files, this event's working documents Add link Amanda's source materials Images, image template, background info Add link Audio Sewing-event sound captures (from Aaron), ambient audio Add link Immersive Futures archive (.zip) Archived Poster Hall build from the Support Center prefab Add link Workshop exports Fabric strip PNGs exported from Canva Add link Marketing assets Social cards and event images Add link Other working spaces Space Purpose Link Shared Canva (workshop) Participants upload fabric and make strips; Charlene exports the PNGs Add link Canva (marketing) Social cards by Shradha Add link Every public touchpoint Marketing and links Channel or asset Audience Owner Link Community Calendar listing (opening) Public Charlene Add link Community Calendar listings (workshops) Public Charlene Add link RSVP or registration form Public Charlene Add link Social cards (Canva) Public Shradha Add link LinkedIn post(s) Public TBD Add link Discord: volunteer general Volunteers Charlene Add link Discord: community Members TBD Add link Email to members Members TBD Add link Amanda Browder's channels (cross-post) Artist audience Amanda Add link Live stream link Attendees Tech support Add link Virtual venue Attendees Charlene Immersive Futures The Frame Venue and build The virtual opening runs in the Immersive Futures Frame, cleared of its Poster Hall build (archived to Drive) and rebuilt as a Missoula scene. Element Detail Frame Immersive Futures , 300-person capacity Brunswick building Low-poly modular kit; wrapped using Amanda's image as texture; holds the live stream screen Second building University of Montana Music Building; standard build with images on or near it Skybox Montana skyline Train yard Flat transparent-PNG trains placed in the distance (the Brunswick is near a train yard) Audio Sewing-event sounds from Aaron, ambient audio Quilt wrap Workshop strips placed free-form; final virtual wrap follows Amanda's pattern, and Amanda has final say Optional Animated low-poly people Performance targets Avg FPS 60 or higher; minimum 40 desktop, 30 iOS Safari. Compress images before upload. Who does what People and roles Volunteers do all in-platform building; Amanda supplies images, background information and audio. Person Role on this event Charlene Hardin Event lead, environment build, workshop lead, Canva PNG exports Amanda Browder Artist; supplies images, image template and background; final say on strip design and placement Jonathon Richter iLRN CEO; artist relationship Aaron Sewing-event sound capture Nhai Tech support (prospective) Shradha Social media cards Syd Project participant; role TBD Katie Project participant; role TBD TBD Host / MC TBD Documentation Gates to event day Milestones Detailed tasks and due dates live in Jira. These four dates gate the opening. When Milestone Done when Nov 10, 2026 Workshop 1 Participants have strips in the shared Canva Nov 21, 2026 Workshop 2 Strips exported as PNGs and placed in the Frame Dec 2 or 3, 2026 Rehearsal Stream, audio, wrap reveal and roles run end to end; FPS checked Dec 4, 2026 Opening Event runs; recording captured By Dec 11, 2026 Closed out Close-out checklist complete December 4 Day-of run sheet Times are relative to doors opening (T). Add Mountain and Pacific clock times once the start is confirmed with Missoula. Legend   ■ Prep ■ Live ■ After Time Segment Owner Notes T − 60 min Crew in Frame; tech check Tech support Stream test, audio levels, FPS check, screen share T − 30 min Confirm with Missoula Event lead Stream live, camera angle, on-site contact T − 10 min “Doors open” post Marketing Discord, LinkedIn, calendar link T Doors open; greeters at spawn Host Welcome, how to move, where the stream is T + 10 min Welcome and introductions Host iLRN welcome, introduce Amanda T + 20 min Live stream: wrap in Missoula Tech support Stream on the Brunswick screen T + [TBD] Virtual wrap reveal Event lead Quilt wrap appears on the virtual Brunswick T + [TBD] Audience participation Host [Format TBD] T + [TBD] Q&A with Amanda Host Collect questions in chat T + [TBD] Thanks and close Host Group selfie, feedback link, next event After close Crew debrief (15 min) Event lead What broke, what to keep Contingencies Stream drops Switch the screen to a holding image; host narrates; retry the stream.   FPS falls under target Hide the optional animated people and particle effects first.       Frame at capacity Post the overflow link: [TBD].   Missoula delay Host runs an in-Frame tour of the two buildings and the train yard until the stream is ready. Within one week Close-out ☐ Export the FrameVR performance CSV and attendance count ☐ Save the recording and screenshots to the Drive project folder ☐ Post the recap (Discord, LinkedIn) and link it on Events Management ☐ Log volunteer hours in the time sheet ☐ Decide whether the scene stays up as an archived VR experience ☐ Close or archive the Jira board ☐ Restore or repurpose the Immersive Futures Frame using the asset spreadsheet ☐ Move Soft Monuments to Past events on Events Management   Back to Events Management   ·   Questions? volunteers@immersivelrn.org