Conference presentation requirements
Online Conference Presentations
Please find below all information you need for preparing your presentation in the online conference modality.
During the conference, you will present your submission live in an online environment. In addition, you will submit a video abstract prior to the conference, which can be viewed by all attendees up front or after the conference. Please note that for online presentations, the submission of a video about your work is required. Please find more information on the submission in the digital material submission guidelines.
| Presentation type |
Session type |
Video submission |
Length of Online Live Presentation | Material Requirements |
|
Oral presentation -> Academic Full Paper -> Academic Short Paper -> iLEAD oral presentation |
1 - 1.5 h live sessions with clustered oral presentations |
Required - 2 - 10 min. | 15 min - 10 min. presentation + 5 min. discussion |
At material deadline: Upload mandatory video presentation |
|
Poster presentation -> Academic Extended Abstracts -> iLEAD poster presentation |
Exhibition setting in a virtual space in FrameVR with a virtual poster |
Required - 2 - 5 min. |
Presenters are stationed at their poster for the whole session |
At material deadline: Upload mandatory video presentation and upload virtual poster presentation, which will be set up in FrameVR for the live online poster session and uploaded to CVENT |
|
Doctoral Colloquium presentation -> Doctoral Colloquium Paper or Presentation |
Session with all DC presenters and invited mentors |
Optional - 2 - 7 min. |
Format TBA |
At conference: Bring your presentation slides for live presentation |
|
Panel session -> iLEAD panel |
Up to 1 - 1.5 h discussion session with multiple presenters or discussants |
Optional - 2 - 7 min. | As scheduled - a moderator should keep the time | At conference: If necessary, bring presentation slides for live presentation + please upload your slides in CVENT |
|
Workshop -> iLEAD workshop |
1.5 h interactive sessions that require no sign up | Optional - 2 - 7 min. | As scheduled - the organizers should keep the time and one break should be scheduled |
When contacted: Communicate (technical, location, participant) requirements |
|
Other presentation types -> Other submission types, e.g., demos, special sessions |
Depends on the submission |
Optional - 2 - 7 min. | Depends on the submission | When contacted: Communicate (technical, location, participant) requirements At conference: As necessary, e.g., bring presentation slides, devices and other relevant material |
Digital material submission instructions
Find more information in the digital material submission guidelines.
Presenter Instructions for the live presentation at the online conference
For oral presentations
Presenters at the online conference are expected to present in the traditional way (slides presented to an audience, plus Q&A at the end). In the table above, you will find the length of the presentation for each oral presentation type. Please allow time for the Q&A when preparing your presentation (for example: if your presentation slot is 15 minutes, 10 minutes for presentation and 5 minutes for Q&A could be appropriate).
You can use the iLRN2026 slide templates for your presentation.
For oral presentations, we are mainly using FrameVR, with CVENT as a backup and for keynote and featured talks.
CVENT Presenter Instructions
For all oral presentations we will use CVENT for video conferencing which does not allow presenters to blur or change the background. Please prepare your presentation to be engaging and professional. < HERE > are a few tips worth considering.
- When presenting in CVENT, create your space beforehand. Please consider what shows on camera - your session will be recorded and may be posted to our iLRN YouTube channel, so please prepare!
- A suitable, quiet location for presenting during your scheduled presentation time is much appreciated
- Please login 15 minutes before the session to test the environment as a speaker
- If you are using dual monitors, you may wish to check out Zoom’s tips for presenting with dual monitors (putting the notes on one screen).
For poster presentations
All poster presentations for iLRN2026 Online will take place in an exhibition hall using the web-based platform FrameVR. Poster session presenters will have their PDF presentations uploaded to the FrameVR room where the session takes place. Each presenter will be assigned a space with a private voice channel to present their work and will have full control to navigate their slides on the virtual screen. During the poster session, you will be expected to engage in dialogue with conference delegates and attendees about your work. Please upload your FrameVR poster materials as described in the digital material submission guidelines.
Your slides for FrameVR and the video will also be published on a Cvent page and/or the iLRN Youtube Channel.
For the virtual poster session you will be expected to station your avatar in the booth and engage in dialogue with conference delegates about your work during a designated poster session.
- For preparation, get accustomed with the used software (more information about the platform following soon)
- At the time of your presentation, be sure to log on to the platform well before the session
- Test your headphones and microphone and go to your session location
- Your Session Chair should DM you or talk to you at the session location. If they do not, feel free to DM them so that channel is open during your session. It may come in handy!
- You may scan the chat for questions and/or ask the Session Chair to assist.
For Doctoral Colloquium session
The doctoral colloquium session will be a designated session where all DC submissions will be presented. DC presenters are asked to give a live presentation and engage in a moderated discussion during this session. Participants will be given an opportunity to get feedback from other session attendees, including invited mentors. The focus of the DC session is on exchange and discussion, including the opportunity to discuss potential questions and issues the students are facing. More information about the session will follow and will be sent to the DC participants.
In Person Conference Presentations
Please find below all information you need for preparing your presentation in the in person conference modality.
During the conference, you will present your submission live in Athens. In addition, you can submit a video abstract prior to the conference, which can be viewed by all attendees up front or after the conference. Please note that for in-person presentations, the submission of videos about your work is optional but encouraged. If you would like to submit a presentation, which will then be promoted through the iLRN YouTube channel, please find more information on the submission in the digital material submission guidelines.
| Presentation type |
Session type |
Video submission |
Length of In-Person Live Presentation | Material Requirements |
|
Oral presentation -> Academic Full Paper -> Academic Short Paper -> iLEAD oral presentation |
1 - 1.5 h live sessions with clustered oral presentations |
Optional - 2 - 10 min. | 20 min - 15 min. presentation + 5 min. discussion |
At conference: Bring your presentation slides for live presentation
Optional: At material deadline - Upload optional video presentation |
|
Poster presentation -> Academic Extended Abstracts -> iLEAD poster presentation |
Exhibition setting with a printed poster |
Optional - 2 - 5 min. |
Presenters are stationed at their poster for the whole session |
At material deadline: Upload virtual version of poster, which will be set up in FrameVR and uploaded to CVENT
At conference: Bring printed poster for live presentation |
|
Doctoral Colloquium presentation -> Doctoral Colloquium Paper or Presentation |
Session with all DC presenters and invited mentors |
Optional - 2 - 7 min. |
Format TBA
|
At conference: Bring your presentation slides for live presentation |
|
Panel session -> iLEAD panel |
Up to 1 - 1.5 h discussion session with multiple presenters or discussants |
Optional - 2 - 7 min. | As scheduled - a moderator should keep the time | At conference: If necessary, bring presentation slides for live presentation + please upload your slides in CVENT |
|
Workshop -> iLEAD workshop |
1.5 h interactive sessions that require no sign up | Optional - 2 - 7 min. | As scheduled - the organizers should keep the time and one break should be scheduled |
When contacted: Communicate (technical, location, participant) requirements At conference: As necessary, e.g., bring your presentation slides and other relevant material |
|
Other presentation types -> Other submission types, e.g., demos, special sessions |
Depends on the submission |
Optional - 2 - 7 min. | Depends on the submission |
When contacted: Communicate (technical, location, participant) requirements At conference: As necessary, e.g., bring your presentation slides, devices and other relevant material |
Digital material submission instructions
Find more information in the digital material submission guidelines.
Presenters Instructions for the in person conference in Athens
For oral presentations
Presenters in Athens are expected to present in the traditional way (slides presented to an audience, plus Q&A at the end). In the table above, you will find the length of the presentation for each oral presentation type. Please allow time for the Q&A when preparing your presentation (for example: if your presentation slot is 20 minutes, 15 minutes for presentation and 5 minutes for Q&A could be appropriate).
You can use the iLRN2026 slide templates for your presentation.
What should I bring for my presentation in Athens?
The rooms have audio visual equipment (projector, speakers, etc.) and computers for presentation. You can bring your own device or transfer your slides to the local computer (e.g., via USB stick, email or online storage). In addition to your presentation source files (e.g., Powerpoint slides, Google slides, etc.), please also bring the slides as PDF files in case of issues with the presentation files. You can also upload the PDF in the CVENT conference system to share it with attendees.
Please locate the room where you will be presenting and be there before the session starts. If you have any queries please ask our volunteers on site. All in person presentations will be streamed live through CVENT and recorded to watch back in CVENT after the conference.
For poster presentations
Physical poster presenters are required to prepare a physical printed poster for the poster session. These posters will be displayed at a circulation space as part of a poster presentation session, where presenters will stand next to their poster, fielding questions and potentially talking through its contents:
- Printed poster size: should not exceed 84.1 × 118.9 cm (A0 format).
- Please remember to bring your printed poster to the conference in Athens.
In addition to the in person poster presentation, you are also required to upload a virtual image of your poster to be published in the CVENT system as described in the digital material submission guidelines.
For Doctoral Colloquium session
The doctoral colloquium session will be a designated session where all DC submissions will be presented. DC presenters are asked to give a live presentation and engage in a moderated discussion during this session. Participants will be given an opportunity to get feedback from other session attendees, including invited mentors. The focus of the DC session is on exchange and discussion, including the opportunity to discuss potential questions and issues the students are facing. More information about the session will follow and will be sent to the DC participants.