Instructions for Presenters (public)


Conference presentation requirements

Conference presentation requirements

Online Conference Presentations

Please find below all information you need for preparing your presentation in the online conference modality.

During the conference, you will present your submission live in an online environment. In addition, you will submit a video abstract prior to the conference, which can be viewed by all attendees up front or after the conference. Please note that for online presentations, the submission of a video about your work is required. Please find more information on the submission in the digital material submission guidelines.

Presentation type

Session type

Video submission

 Length of Online Live Presentation Material Requirements

Oral presentation

-> Academic Full Paper

-> Academic Short Paper

-> iLEAD oral presentation

1 - 1.5 h live sessions with clustered oral presentations

 Required - 2 - 10 min. 15 min - 10 min. presentation + 5 min. discussion

At material deadline: Upload mandatory video presentation
At conference: Bring your presentation slides for live presentation
+ please upload your slides in CVENT

Poster presentation

-> Academic Extended Abstracts

-> iLEAD poster presentation

Exhibition setting in a virtual space in FrameVR with a virtual poster

 Required - 2 - 5 min.

Presenters are stationed at their poster for the whole session

At material deadline: Upload mandatory video presentation and upload virtual poster presentation, which will be set up in FrameVR for the live online poster session and uploaded to CVENT

Doctoral Colloquium presentation

-> Doctoral Colloquium Paper or Presentation

 Session with all DC presenters and invited mentors

Optional - 2 - 7 min.

Format TBA

At conference: Bring your presentation slides for live presentation
+ please upload your slides in CVENT

Panel session

-> iLEAD panel

Up to 1 - 1.5 h discussion session with multiple presenters or discussants

 Optional - 2 - 7 min. As scheduled - a moderator should keep the time At conference: If necessary, bring presentation slides for live presentation
+ please upload your slides in CVENT

Workshop

-> iLEAD workshop

 1.5 h interactive sessions that require no sign up Optional - 2 - 7 min. As scheduled - the organizers should keep the time and one break should be scheduled

When contacted: Communicate (technical, location, participant) requirements
At conference: As necessary, e.g., bring presentation slides and other relevant material

Other presentation types

-> Other submission types, e.g., demos, special sessions

Depends on the submission

 Optional - 2 - 7 min. Depends on the submission When contacted: Communicate (technical, location, participant) requirements
At conference: As necessary, e.g., bring presentation slides, devices and other relevant material

Digital material submission instructions

Find more information in the digital material submission guidelines.

Presenter Instructions for the live presentation at the online conference

For oral presentations

Presenters at the online conference are expected to present in the traditional way (slides presented to an audience, plus Q&A at the end). In the table above, you will find the length of the presentation for each oral presentation type. Please allow time for the Q&A when preparing your presentation (for example: if your presentation slot is 15 minutes, 10 minutes for presentation and 5 minutes for Q&A could be appropriate).

You can use the iLRN2026 slide templates for your presentation.

For oral presentations, we are mainly using FrameVR, with CVENT as a backup and for keynote and featured talks.

CVENT Presenter Instructions

For all oral presentations we will use CVENT for video conferencing which does not allow presenters to blur or change the background. Please prepare your presentation to be engaging and professional. < HERE > are a few tips worth considering. 

For poster presentations

All poster presentations for iLRN2026 Online will take place in an exhibition hall using the web-based platform FrameVR. Poster session presenters will have their PDF presentations uploaded to the FrameVR room where the session takes place. Each presenter will be assigned a space with a private voice channel to present their work and will have full control to navigate their slides on the virtual screen. During the poster session, you will be expected to engage in dialogue with conference delegates and attendees about your work. Please upload your FrameVR poster materials as described in the digital material submission guidelines.

Your slides for FrameVR and the video will also be published on a Cvent page and/or the iLRN Youtube Channel.

For the virtual poster session you will be expected to station your avatar in the booth and engage in dialogue with conference delegates about your work during a designated poster session.

For Doctoral Colloquium session

The doctoral colloquium session will be a designated session where all DC submissions will be presented. DC presenters are asked to give a live presentation and engage in a moderated discussion during this session. Participants will be given an opportunity to get feedback from other session attendees, including invited mentors. The focus of the DC session is on exchange and discussion, including the opportunity to discuss potential questions and issues the students are facing. More information about the session will follow and will be sent to the DC participants.

Conference presentation requirements

In Person Conference Presentations

Please find below all information you need for preparing your presentation in the in person conference modality.

During the conference, you will present your submission live in Athens. In addition, you can submit a video abstract prior to the conference, which can be viewed by all attendees up front or after the conference. Please note that for in-person presentations, the submission of videos about your work is optional but encouraged. If you would like to submit a presentation, which will then be promoted through the iLRN YouTube channel, please find more information on the submission in the digital material submission guidelines.

Presentation type

Session type

 Video submission
 Length of In-Person Live Presentation Material Requirements

Oral presentation

-> Academic Full Paper

-> Academic Short Paper

-> iLEAD oral presentation

1 - 1.5 h live sessions with clustered oral presentations

 Optional - 2 - 10 min. 20 min - 15 min. presentation + 5 min. discussion

At conference: Bring your presentation slides for live presentation
+ please upload your slides in CVENT

 

Optional: At material deadline - Upload optional video presentation

Poster presentation

-> Academic Extended Abstracts

-> iLEAD poster presentation

Exhibition setting with a printed poster

Optional - 2 - 5 min.

Presenters are stationed at their poster for the whole session

At material deadline: Upload virtual version of poster, which will be set up in FrameVR and uploaded to CVENT

 

At conference: Bring printed poster for live presentation

Doctoral Colloquium presentation

-> Doctoral Colloquium Paper or Presentation

 Session with all DC presenters and invited mentors

Optional - 2 - 7 min.

Format TBA

 

At conference: Bring your presentation slides for live presentation
+ please upload your slides in CVENT

Panel session

-> iLEAD panel

Up to 1 - 1.5 h discussion session with multiple presenters or discussants

 Optional - 2 - 7 min. As scheduled - a moderator should keep the time At conference: If necessary, bring presentation slides for live presentation
+ please upload your slides in CVENT

Workshop

-> iLEAD workshop

 1.5 h interactive sessions that require no sign up Optional - 2 - 7 min. As scheduled - the organizers should keep the time and one break should be scheduled

When contacted: Communicate (technical, location, participant) requirements

At conference: As necessary, e.g., bring your presentation slides and other relevant material

Other presentation types

-> Other submission types, e.g., demos, special sessions

Depends on the submission

 Optional - 2 - 7 min. Depends on the submission

When contacted: Communicate (technical, location, participant) requirements

At conference: As necessary, e.g., bring your presentation slides, devices and other relevant material

Digital material submission instructions

Find more information in the digital material submission guidelines.

Presenters Instructions for the in person conference in Athens

For oral presentations

Presenters in Athens are expected to present in the traditional way (slides presented to an audience, plus Q&A at the end). In the table above, you will find the length of the presentation for each oral presentation type. Please allow time for the Q&A when preparing your presentation (for example: if your presentation slot is 20 minutes, 15 minutes for presentation and 5 minutes for Q&A could be appropriate).

You can use the iLRN2026 slide templates for your presentation.

What should I bring for my presentation in Athens?

The rooms have audio visual equipment (projector, speakers, etc.) and computers for presentation. You can bring your own device or transfer your slides to the local computer (e.g., via USB stick, email or online storage). In addition to your presentation source files (e.g., Powerpoint slides, Google slides, etc.), please also bring the slides as PDF files in case of issues with the presentation files. You can also upload the PDF in the CVENT conference system to share it with attendees.

Please locate the room where you will be presenting and be there before the session starts. If you have any queries please ask our volunteers on site. All in person presentations will be streamed live through CVENT and recorded to watch back in CVENT after the conference.

For poster presentations

Physical poster presenters are required to prepare a physical printed poster for the poster session. These posters will be displayed at a circulation space as part of a poster presentation session, where presenters will stand next to their poster, fielding questions and potentially talking through its contents:

In addition to the in person poster presentation, you are also required to upload a virtual image of your poster to be published in the CVENT system as described in the digital material submission guidelines. 

Authors from the physical session are invited to also participate (present or attend) in the virtual poster session in FrameVR. If you also want to present in the online poster session, please follow the the digital material submission guidelines.

For Doctoral Colloquium session

The doctoral colloquium session will be a designated session where all DC submissions will be presented. DC presenters are asked to give a live presentation and engage in a moderated discussion during this session. Participants will be given an opportunity to get feedback from other session attendees, including invited mentors. The focus of the DC session is on exchange and discussion, including the opportunity to discuss potential questions and issues the students are facing. More information about the session will follow and will be sent to the DC participants.

Digital material information

Digital material information

Digital material submission guidelines

Digital materials requirements

 Online Presenters

Presentation Type Video abstract Poster submission FrameVR showcase

Oral presentation
-> Academic Full Paper

-> Academic Short Paper

-> iLEAD Oral Presentation

 Required - 2 - 10 min. No Offered

Poster presentation
-> Academic Extended Abstracts

-> iLEAD Poster Presentation

 Required - 2 - 5 min.

Required

-> FrameVR

-> CVENT

Doctoral Colloquium presentation

-> Doctoral Colloquium Presentation

 Optional - 2 - 7 min. No

Panel session, Workshop, Other submission types

-> iLEAD different submission types

 Optional - 2 - 7 min. No

In Person Presenters

Presentation Type Video abstract Poster submission FrameVR showcase

Oral presentation
-> Academic Full Paper

-> Academic Short Paper

-> iLEAD Oral Presentation

 Optional - 2 - 10 min. No Offered

Poster presentation
-> Academic Extended Abstracts

-> iLEAD Poster Presentation

 Optional - 2 - 5 min.

Required:

-> Printed poster

-> CVENT (digital version)

Optional:

-> FrameVR

Doctoral Colloquium presentation

-> Doctoral Colloquium Presentation

 Optional - 2 - 7 min. No

Panel session, Workshop, Other submission types

-> iLEAD different submission types

 Optional - 2 - 7 min. No

Digital posters and video abstracts for iLRN 2026 are collected using the form linked below. The presentation material deadline can be found in the Important Dates table.

For information concerning the live presentation, please check out the conference presentation requirements.

Video

For all types of online presentations video submission is required. This way, attendees can have a look at the video before going into deeper discussions during the online sessions. For in person presentations video submissions are encouraged so that attendees can have a look at the video before going into deeper discussions during the sessions.

Videos have to be submitted at the presentation material deadline. You can find more information about video preparation in the guidelines for videos. An award for the best video will be given out.

Upload an MP4 file to a folder on Google Drive (or NiHao Cloud if you are in China and unable to use Google Drive), ensuring that you set the permissions to enable public downloading. Important: We must be able to actually download the MP4 file, not just watch the video in a browser. 

Poster

For online poster presentations, virtual poster files need to be uploaded, so that the organizing committee can setup the virtual poster presentation area in a FrameVR environment and upload them to the CVENT conference system. The virtual files have to be submitted at the presentation material deadline. You can find more information about poster files below.

For in-person poster presentations, presenters are asked to bring a printed poster to the in-person conference in Athens. They are also asked to upload the virtual image file of this poster for upload in CVENT (and potentially FrameVR). The virtual file should be submitted at the presentation material deadline.

FrameVR

For the setup in FrameVR, instead of a single image, we recommend the use of slides (maximum 10 pages) generated using Powerpoint, Google Slides, Canva, etc.  You can use these slide templates. Ensure that your digital poster slides comply with the following specifications:

Screenshots of immersive learning experiences highly encouraged - but compression of images are generally necessary to keep within the total doc 2MB limit. In case of exceeding file size, you may use a PDF file size reducer (save as in Acrobat, for example).

Upload a JPEG, PNG or PDF file to a folder on Google Drive (or NiHao Cloud if you are in China and unable to use Google Drive), ensuring that you set the permissions to enable public downloading. Important: We must be able to actually download the files, not just view them in a browser.

CVENT

Posters will also be uploaded in CVENT. If you are an online poster presenter, your FrameVR poster presentation material will also be uploaded in CVENT.

If you are an in-person poster presenter, please upload a digital poster as a virtual image of your poster to be published in the CVENT system. It must be in the form of a single image and could be the virtual version of your printed poster:

Form upload

In the form, please enter the URLs from which your poster and video file can be downloaded. The URLs must point directly to the JPEG/PNG/PDF and MP4 files themselves and not to folders or to pages on which the media are embedded. Please test to make sure that when the URL is entered into a web browser, the download begins immediately without any further user intervention (i.e., no need to click on anything further or have permission).

Form to upload materials

If you have any questions or would like to speak with an iLRN Organizing Committee member, please contact us via conference@immersivelrn.org! Again, thank you for presenting at iLRN2026!

Digital material information

Guidelines for videos

We ask authors use this resource to describe their work in ways not possible in print, such as providing a guided tour through immersive learning experiences while highlighting relevant aspects of the XR and immersive learning space from the learner’s perspective, experimental methods, instruments, data, context for the study, and key findings and context of the work.

We highly encourage you to take cues from or use the PechaKucha format (20 slides x 20 seconds) — using imagery (videos, pictures) as much as possible, using text and figures as lightly as possible, and insofar as you are able following the Video Abstract sequence, to use storytelling techniques to create your presentation for the Conference. Your video must begin with an iLRN 2026 title slide displayed to 5 seconds of silence, and end with a final slide displayed to 5 seconds of silence.

No copyrighted content may be included in your video — this includes music, images, and video. By submitting your video you warrant that you own the material in the video and that you consent to iLRNpublishing it under a Creative Commons Attribution-NonCommercial-ShareAlike (CC BY-NC-SA) license.

Suggested sequence for the Video:

1. Intro and Background/Related Work

Introduce the research problem and use clearly legible font in your video if possible to state your research question/s and relevant research perspective or framework under investigation. Use visuals to represent the research problem space as well as you can—infographics, archetypal examples of the research space being investigated; seminal literature useful for framing your work; what is most interesting about your research?

2. Immersive

Show and describe the approach your work takes on the concept of “immersive” whether through challenges (flow, engagement, stimulus, etc.), narrative (absorption with the story, sense of presence, agency, embodiment, etc.), or degree of subjective impression of being in a place (via augmented audio-visual elements, instrumented environment that reacts to users, displays and headsets,haptic feedback, etc.).

3. Learning

Demonstrate or highlight the connections to learning, training, or education that the research inquiry underscores or makes explicit. If there is assessment associated with the learning experience,please make clear to the audience how that fits within the research inquiry.

4. Method

Tell your audience about how you carried out your investigation; using what instruments or technique; following what procedure or process.

5. Findings and Implications/Recommendations

What was found (or, in the case of Works in Progress,what do you hope / expect to find?) and what are the implications?

6. Conclusion and Future Directions

Given this work, what do you hope or plan to do next? What other research issues or areas interconnect with this study that the audience may find of interest? Try to connect your research to a body of work within the XR-for-learning field or suggest creative connections that you see may be of interest to the viewer.

Digital material information

FrameVR research showcase

Would you like to represent your branch house and showcase your work on the iLRN Virtual Campus in FrameVR?

Congratulations again on your accepted contribution to iLRN2026. We're looking forward to your presentation — and we have an invitation to extend beyond it.

All formal scheduled presentations for both Academic and iLEAD streams from all locations will be scheduled through CVent and take place on Zoom for high quality presentations to be later placed on our YouTube channel.

This year's conference ALSO includes accessible works in our public virtual campus built in FrameVR, organized around the iLEAD Innovation Garden and our Knowledge Tree: iLRN's open, interdisciplinary framework for evidence in the immersive learning field. The campus will be accessible to the global iLRN community — researchers, practitioners, educators, and explorers — throughout the conference and beyond.

We'd like to place your work in it.

Whether you are presenting June 14 or 15 as part of the iLRN2026 Online… or from Athens, Greece June 27 - 30, we want to showcase your work! We've built a short form (5–8 minutes) that asks you to share a plain-language summary of your contribution, select the conference track (i.e. Knowledge Tree branch) where your work belongs, and upload or link to a single visual or media artifact for display. That's it. The result is a public-facing representation of your research or project that lives in a shared immersive exhibition — open to anyone who visits the campus.

➡️ Submit your virtual campus materials here:
https://tally.so/r/ZjzGzv

A few things to know:

— If you have both an Academic Paper and an iLEAD contribution, one submission covers both. No need to submit twice.

— Write for a broad, curious audience. The Knowledge Tree is interdisciplinary by design, and your neighbors in the campus may be working in completely different fields.

— Want to customize your exhibit? The form also gives you the option to join our team on the campus and help build your own exhibit space. If you're interested, we'll walk you through a short FrameVR orientation and ask that you contribute at least 30 minutes of volunteer time to help build the shared environment.

__ During the iLRN2026 Conference, all presenters and other iLRN members will have the opportunity to schedule an “unconference” style Tea and Coffee Talk or other informal discussion on the iLRN Virtual Campus. These won’t be recorded but the impact you can have with iLRN conference goers AND the public could be quite meaningful. You’ll find an option to signal your interest for that in the form also https://tally.so/r/ZjzGzv

Submitting and participating is optional, but strongly encouraged. The Immersive Learning Research Network is a public not-for-profit that aims to bring the knowledge of immersive learning to EVERYONE. Help us improve our reach. The virtual campus is one of the ways iLRN2026 extends the conference beyond the scheduled session slots — and your work deserves to be part of it.

Questions? send email to info@immersivelrn.org and we'll get back to you.

Warm regards and hope to see you online soon!

Presentation material templates and graphics


Presentation material templates and graphics

iLRN2026 Presentation Templates

Here you can find templates to use for your presentations and video.

Slide templates
Poster template