# Digital material submission guidelines

### Digital materials requirements

####  Online Presenters

<table border="1" id="bkmrk-presentation-type-vi" style="border-collapse: collapse; width: 100%; height: 266.563px;"><colgroup><col style="width: 42.0739%;"></col><col style="width: 20.2635%;"></col><col style="width: 25.7437%;"></col><col style="width: 11.919%;"></col></colgroup><thead><tr style="height: 29.7969px;"><td style="height: 29.7969px;">**Presentation Type**</td><td style="height: 29.7969px;">**Video abstract**</td><td style="height: 29.7969px;">**Poster submission**</td><td>**FrameVR showcase**</td></tr></thead><tbody><tr style="height: 80.1875px;"><td style="height: 80.1875px;">**Oral presentation**  
-&gt; Academic Full Paper

-&gt; Academic Short Paper

-&gt; iLEAD Oral Presentation

</td><td style="height: 80.1875px;">**Required - 2 - 10 min.**</td><td style="height: 80.1875px;">No</td><td class="align-center" rowspan="4" style="vertical-align: middle;">[Offered](https://codex.immersivelrn.org/books/instructions-for-presenters-public/page/framevr-research-showcase)  
</td></tr><tr style="height: 63.3906px;"><td style="height: 63.3906px;">**Poster presentation**  
-&gt; Academic Extended Abstracts

-&gt; iLEAD Poster Presentation

</td><td style="height: 63.3906px;">**Required - 2 - 5 min.**</td><td style="height: 63.3906px;">**Required**

**-&gt; FrameVR**

**-&gt; CVENT**

</td></tr><tr style="height: 46.5938px;"><td style="height: 46.5938px;">**Doctoral Colloquium presentation**

-&gt; Doctoral Colloquium Presentation

</td><td style="height: 46.5938px;">Optional - 2 - 7 min.</td><td style="height: 46.5938px;">No</td></tr><tr style="height: 46.5938px;"><td style="height: 46.5938px;">**Panel session, Workshop, Other submission types**

-&gt; iLEAD different submission types

</td><td style="height: 46.5938px;">Optional - 2 - 7 min.</td><td style="height: 46.5938px;">No</td></tr></tbody></table>

#### In Person Presenters

<table border="1" id="bkmrk-presentation-type-vi-1" style="border-collapse: collapse; width: 100%; height: 266.563px;"><colgroup><col style="width: 42.0739%;"></col><col style="width: 20.3848%;"></col><col style="width: 25.6223%;"></col><col style="width: 11.919%;"></col></colgroup><thead><tr style="height: 29.7969px;"><td style="height: 29.7969px;">**Presentation Type**</td><td style="height: 29.7969px;">**Video abstract**</td><td style="height: 29.7969px;">**Poster submission**</td><td>**FrameVR showcase**</td></tr></thead><tbody><tr style="height: 80.1875px;"><td style="height: 80.1875px;">**Oral presentation**  
-&gt; Academic Full Paper

-&gt; Academic Short Paper

-&gt; iLEAD Oral Presentation

</td><td style="height: 80.1875px;">Optional - 2 - 10 min.</td><td style="height: 80.1875px;">No</td><td class="align-center" rowspan="4" style="vertical-align: middle;">[Offered](https://codex.immersivelrn.org/books/instructions-for-presenters-public/page/framevr-research-showcase)  
</td></tr><tr style="height: 63.3906px;"><td style="height: 63.3906px;">**Poster presentation**  
-&gt; Academic Extended Abstracts

-&gt; iLEAD Poster Presentation

</td><td style="height: 63.3906px;">Optional - 2 - 5 min.</td><td style="height: 63.3906px;">**Required:**

**-&gt; Printed poster**

**-&gt; CVENT (digital version)**

Optional:

-&gt; FrameVR

</td></tr><tr style="height: 46.5938px;"><td style="height: 46.5938px;">**Doctoral Colloquium presentation**

-&gt; Doctoral Colloquium Presentation

</td><td style="height: 46.5938px;">Optional - 2 - 7 min.</td><td style="height: 46.5938px;">No</td></tr><tr style="height: 46.5938px;"><td style="height: 46.5938px;">**Panel session, Workshop, Other submission types**

-&gt; iLEAD different submission types

</td><td style="height: 46.5938px;">Optional - 2 - 7 min.</td><td style="height: 46.5938px;">No</td></tr></tbody></table>

Digital posters and video abstracts for iLRN 2026 are collected using the form linked below. The **presentation material deadline** can be found in the [Important Dates](https://www.immersivelrn.org/ilrn2026/call-for-papers/#Important_Dates__44dc8d) table.

For information concerning the live presentation, please check out the [conference presentation requirements](https://codex.immersivelrn.org/books/instructions-for-presenters-public/chapter/conference-presentation-requirements).

### Video

For **all types of online presentations** video submission is <span style="text-decoration: underline;">required</span>. This way, attendees can have a look at the video before going into deeper discussions during the online sessions. For **in person presentations** video submissions are <u>encouraged</u> so that attendees can have a look at the video before going into deeper discussions during the sessions.

Videos have to be submitted at the **presentation material deadline**. You can find more information about video preparation in the [guidelines for videos](https://codex.immersivelrn.org/books/instructions-for-presenters-public/page/guidelines-for-videos). An **award for the best video** will be given out.

Upload an MP4 file to a folder on Google Drive (or NiHao Cloud if you are in China and unable to use Google Drive), ensuring that you set the permissions to enable public downloading. Important: We must be able to actually download the MP4 file, not just watch the video in a browser.

### Poster

For **online poster presentations,** <u>virtual poster files</u> need to be uploaded, so that the organizing committee can setup the virtual poster presentation area in a FrameVR environment and upload them to the CVENT conference system. The virtual files have to be submitted at the **presentation material deadline**. You can find more information about poster files below.

For **in-person poster presentations**, presenters are asked to bring a <u>printed poster</u> to the in-person conference in Athens. They are also asked to upload the <u>virtual image file of this poster</u> for upload in CVENT (and potentially FrameVR). The virtual file should be submitted at the **presentation material deadline**.

##### **FrameVR**

For the setup in FrameVR, instead of a single image, we recommend the **use of slides (maximum 10 pages)** generated using Powerpoint, Google Slides, Canva, etc. You can use [these slide templates](https://codex.immersivelrn.org/books/instructions-for-presenters-public/page/ilrn2026-presentation-templates). Ensure that your digital poster slides comply with the following specifications:

- **Dimensions (W x H):** 1920 x 1080 landscape aspect ratio.
- **Fonts:** minimum 28 pt, recommended at least 36 pt for legibility / accessibility.
- **Transparency:** None.
- **Acceptable formats:** PDF only.
- **File size:** No larger than 2 MB.
- **File name:** The filename should consist of the submission ID ONLY and nothing else (e.g., 103.jpg or 103.png).

Screenshots of immersive learning experiences highly encouraged - but compression of images are generally necessary to keep within the total doc 2MB limit. In case of exceeding file size, you may use a PDF file size reducer (save as in Acrobat, for example).

Upload a JPEG, PNG or PDF file to a folder on Google Drive (or NiHao Cloud if you are in China and unable to use Google Drive), ensuring that you set the permissions to enable public downloading. Important: We must be able to actually download the files, not just view them in a browser.

##### **CVENT**

Posters will also be uploaded in CVENT. If you are an **online poster presenter**, your FrameVR poster presentation material will also be uploaded in CVENT.

If you are an **in-person poster presenter**, please upload a digital poster as a **virtual image of your poster** to be published in the CVENT system. It must be in the form of a single image and could be the virtual version of your printed poster:

<div id="bkmrk-acceptable-image-for">- **Acceptable image formats**: JPEG, PNG or PDF.
- **File size**: 20MB or less.
- **File name**: The filename should consist of the submission ID ONLY and nothing else (e.g., 103.jpg or 103.png).

</div>### Form upload

In the form, please enter the URLs from which your **poster** and **video** file can be downloaded. The URLs must point directly to the JPEG/PNG/PDF and MP4 files themselves and not to folders or to pages on which the media are embedded. Please test to make sure that when the URL is entered into a web browser, the download begins immediately without any further user intervention (i.e., no need to click on anything further or have permission).

**[Form to upload materials](https://forms.gle/csKnZ72UzMkP27pr6)**

If you have any questions or would like to speak with an iLRN Organizing Committee member, please contact us via [conference@immersivelrn.org](mailto:%20conference@immersivelrn.org)! Again, thank you for presenting at iLRN2026!