Part III — iLRN2026 Virtual Campus Frame-by-Frame


iLRN Central — Main Hub

iLRN_Central (Agora Welcome Center)IMG_4679.png

0. Build Governance Rules

Every asset must either:

If it does none of these, it should be removed.

1. Frame Overview

Frame Name: iLRN_Central (Agora Welcome Center)

Associated Program Area(s):

Primary Purpose:

A lightweight, low-polygon Agora that serves as the central orientation, navigation, and gathering space for iLRN2026. It anchors the entire virtual campus by providing immediate clarity on where to go, what is happening, and how to engage across the conference ecosystem.

Secondary Functions:

For Target Audiences:

Operational Mode:


2. Ownership & Stewardship

Frame Owner (Accountable):

Jonathon Richter (CEO/President, iLRN)

Co-Steward(s):

Decision Authority:

Design and navigation: Virtual Campus Architect

Operations and scheduling: Conference Program Chairs

Technical issues: CTO / Tech Lead

Escalation Path:

Greeter/Volunteer → Tech Support Lead → CTO → CEO (if structural)

3. Design & Experience Intent

Experience Goal:

Participants should immediately understand (within seconds) where they are, what pathways exist, and how to enter the intellectual and social life of the conference. The space should feel open, legible, and active—more like a civic forum than a building.

Design Constraints:

Key Interaction Patterns:

Athens Reuse or Extension:

Functions as the conceptual “digital Agora” complement to physical gathering spaces in Athens. Can be mirrored through signage, program structure, and session clustering.

Opinion:

This redesign corrects the prior failure mode: overbuilt architecture that obscured purpose. The Agora now behaves as an index, not a destination.


4. Wayfinding & Navigation

Entry Points:


Internal Wayfinding Elements:


Exit Paths:

Wayfinding Owner:

Virtual Campus Architect


5. Accessibility & Inclusion Checklist

Accessibility Lead:

(Insert)


Baseline Commitments:


Known Constraints or Risks:

Athens Considerations:

6. Volunteer & Support Roles


Role

Name

Backup

Notes

Greeter / Wayfinder



First point of contact at spawn

Presentation Moderator



For amphitheater use

Tech Support



Visible and accessible at all times

Volunteer Float



Covers overflow and transitions

Training Required:


Shift Coverage Notes:


7. Presentation & Session Operations

Presentation Format(s):


Moderator Responsibilities:


Speaker Support Assets:

8. Technical Configuration

Frame URL: (insert)

Capacity: ~100 (Plus Frame recommended)

Backup Space: Secondary Hub Frame (if needed)

Known Failure Modes:


Contingency Plan:


9. 48-Hour Online Conference Integration

Primary Active Windows:


Linked Events:


Quiet / Reset Periods:



10. Post-Conference Use

Intended Afterlife:


Documentation Owner:

Virtual Campus Architect + Codex Steward


HUB-03  iLRN Central — Main Hub

Frame Type

Hub — Primary Gathering Space

Status

OPEN

Track / Branch

iLRN ORG — Campus-Wide

Capacity

300 users

FrameVR URL

http://framevr.io/ilrn-central

Notes

Needs completion via FrameVR. Greek Agora-themed hub for iLRN2026 — intended capacity ~300, serving as social complement to Zoom sessions and the in-person Athens conference.


iLRN-Central Campus Map April2026.png


Purpose Statement  — what iLRN Central must do

iLRN Central is the front door of the iLRN virtual campus. It is the first place most participants will land, the space that sets the tone for the entire conference, and the orientation layer that makes every other Frame navigable. This location acts as an active commons. Every design decision here must serve three functions simultaneously: orient newcomers, connect experienced participants to what they are looking for, and embody the Open Society theme of iLRN2026.

1  Ownership & Governance

Frame Lead / Owner

Jonathon Richter

Content Contributors

all 2026 Frame Team

Technical Steward

Michael Hamaoka

Accessibility Reviewer

Sarune Savickaite

Last Updated

April 04, 2026

2  Learning Design Requirements  — informed by UDL 3.0 (CAST, 2024)

iLRN Central must operationalize the campus learning design principles at the point of entry. The following requirements are non-optional — they are the learning design layer of the build, not decorative or optional additions.

 

Orientation & Scaffolding (Frehlich: guided vs. open learning; novices need maps)

Criterion / Pass Threshold
 

A clearly marked 'Start Here' zone exists at the entry point with movement and navigation instructions

Visitor locates it within 10 sec of entering, without prior knowledge
 

Signage explicitly differentiates pathways for: first-time visitors / returning members / conference presenters

Three distinct pathway signs or boards present at entry
 

A 'What is iLRN?' explainer board is present — including the mission statement and three network lenses

Board visible from entry; text legible on mobile screen
 

A campus map or Frame directory is embedded as a board or linked object

Full campus map (all 24 frames) accessible from Central without leaving the Frame

 

Representation — Multiple Ways to Access Content (UDL 3.0, CAST 2024)

Criterion / Pass Threshold
 

All navigation signage uses text labels AND visual/spatial cues — not spatial position alone

No portal or zone identified only by colour or shape
 

A link to the Codex (BookStack) is prominently featured as a text-equivalent layer for all in-world content

Codex URL linked on at least one board in the entry zone
 

Live event schedule is posted as a board in Central (not only in external calendar systems)

Current week's schedule visible in-Frame

 

Action & Expression — Multiple Ways to Participate (UDL 3.0; Frehlich: transactional learning)

Criterion / Pass Threshold
 

At least two asynchronous contribution pathways are available from Central (e.g. forum link, Codex comment)

Both links confirmed live
 

Quest/scavenger hunt entry point or first clue is embedded in Central (iLRN2026 Greek Agora theme)

Quest entry confirmed with George / Greek team before launch
 

Discord server link is embedded in Central as a contribution/community pathway

Discord invite link confirmed live and not expired

 

Engagement — Relevance, Autonomy, and Belonging (UDL 3.0; Frehlich: emotional well-being)

Criterion / Pass Threshold
 

Greek Agora theming is applied — cultural artifacts, philosophical references, spatial identity elements

At least 3 distinct Agora-themed elements placed; performance budget not exceeded
 

iLRN2026 conference theme (From Plato's Cave to Open Immersive Societies) is visually present

Theme text or visual visible from entry zone
 

Social spaces (Haptics Café, Thirsty Scholar) are signposted directly from Central

Portal or board links to both social spaces
 

A welcoming statement from iLRN leadership is included (text board or video board)

Statement approved by organising team; video set to NOT autoplay

3  Design & Build Checklist

every asset must either help users understand where they are, where to go, or why this space matters. If it does none of those, it is a likely candidate for removal 

 

Layout (Hub Frame — high traffic, open, multi-portal)

Criterion / Pass Threshold
 

Open, uncluttered layout at entry — no objects blocking central walking path

Walk path clear for avatar movement in all directions from spawn point
 

Multiple portals (minimum 4) connecting to key campus zones

≥ 4 portals: Branch Houses hub, Special Projects, Community Spaces, and Expo
 

Consistent portal visual language used — same portal asset style as all other Frames

Portal asset matches campus-wide standard
 

Frame environment size is appropriate for 300-user capacity — large, open environment selected

Not a small meeting room env; auditorium or plaza-scale

 

Navigation

Criterion / Pass Threshold
 

No dead-end navigation paths — every portal links out; Central links in from all Frames

Verified by walking test; all portals bidirectional
 

'Go To Menu' configured with named links to all 24 campus Frames

Frame link list complete and tested
 

Navigation from entry to any Branch House ≤ 2 portal hops

Routing map confirms ≤ 2 hops to any Frame

 

Signage

Criterion / Pass Threshold
 

All text legible at default eye level on a mobile screen without zooming

Phone screen test by reviewer
 

No signage relies on colour alone

Each colour-coded element has a text or icon label
 

Signage uses consistent font style with rest of campus

Matches campus-wide signage template

4  Performance & Asset Budget  — 300-user hub

iLRN Central has the highest expected concurrent user count on campus (300). Performance budgets should be treated as hard ceilings, not guidelines. Check via Frame Settings → Performance Rating or ?debug=true → Babylon Inspector.

 

Performance Monitor Readings — record actuals in fields below

Criterion / Pass Threshold
 

FPS ≥ 40 on reviewer desktop (Chrome/Edge)

Target 60; below 40 = must fix
 

FPS ≥ 30 on iOS Safari mobile

iOS Safari is hardest platform; must pass
 

Draw call count ≤ 200

Babylon Inspector → Stats; hard ceiling per FrameVR docs
 

Active face/poly count ≤ 130,000

Babylon Inspector → Stats; hard ceiling per FrameVR docs
 

Material count ≤ 20

Babylon Inspector → Stats; hard ceiling per FrameVR docs
 

Performance Rating not flagged RED in Frame Settings

Yellow = caution; Red = block launch

 

Asset Hygiene — especially critical for high-capacity Hub

Criterion / Pass Threshold
 

All images compressed before import (squoosh.app)

No raw camera/screen captures imported
 

No 3D model from Sketchfab imported without poly-count review

Flagged models in Assets list reviewed and resolved
 

Unused assets deleted (not just hidden)

Assets list contains only active assets
 

Greek Agora themed assets are low-poly — confirmed before placement

Each Agora asset poly-counted before upload  Check with the owner of the asset before deletion!!

 

Media Settings

Criterion / Pass Threshold
 

All videos set to NOT autoplay

Each video asset → autoplay = OFF
 

Webcam/streaming screens disabled unless live event in progress

Default OFF; enable only during scheduled sessions
 

No Smoke particle effects in use

Smoke = high GPU cost; zero tolerance in a 300-user hub
 

No excessive animated objects; animations minimised

Each looping animation adds ongoing GPU load

FPS Desktop

 

FPS iOS Safari

 

Draw Calls

 

Poly Count

 

Materials

 

Perf. Rating

 

5  Content & Boards Checklist

 

Required Boards — iLRN Central

Criterion / Pass Threshold
 

'Start Here' orientation board (movement, interaction, navigation instructions)

Board present at entry spawn point
 

'What is iLRN?' mission statement board (includes 3 network lenses)

Text matches approved mission statement in this document
 

Campus map / Frame directory (all 24 frames named and linked)

All 24 Frame names and URLs current
 

Conference schedule board — current week / full conference programme

Schedule confirmed with programme team; updated weekly during conference
 

iLRN2026 theme board (From Plato's Cave to Open Immersive Societies)

Design approved by organising team
 

Leadership welcome statement (text or video board; video = no autoplay)

Content approved; if video, autoplay = OFF
 

Codex link board (BookStack private and/or public pages as appropriate)

URL live and tested
 

Discord community link board

Invite link live and not expired
 

Quest / scavenger hunt entry point (Greek Agora theme; first clue or quest intro)

Content confirmed with George / Greek team
 

Portals to: Branch Houses area / Special Projects / Community Spaces / Expo Halls

All 4 portal types present and functional

 

iLRN2026 Greek Agora Theming Elements

Criterion / Pass Threshold
 

At least 3 Agora-themed cultural artifacts placed (columns, amphora, laurel, philosophical text)

Each asset poly-counted and within budget before placement
 

Philosophical reference to Plato's Cave visible in Central space

Text or visual element present
 

Quest entry object placed and linked to quest system

Confirmed live with George / Greek team


5A iLRN Network Membership Quadrant — Civic Offices

Function within iLRN Central

The iLRN Network Membership Quadrant is a participation and intake district within iLRN Central. It replaces the former Circle of Scholars quadrant and serves as the main civic interface for joining, identifying, routing, and contributing within the iLRN network. This quadrant should not read as a decorative conceptual area. It is an operational zone that helps convert visitors into known participants, members, contributors, partners, volunteers, and chapter contacts.

This quadrant must support both:

Its purpose is to give users a clear answer to the question: How do I formally connect to iLRN from here?

Design Requirement

All twelve offices in this quadrant must be immediately understandable as distinct participation pathways. Users should be able to identify the correct office within a few seconds based on plain-language naming, visible signage, and a short one-sentence purpose statement.

This quadrant must not require prior knowledge of iLRN’s organizational structure in order to be usable.

Core Build Logic

Each office in the quadrant should do at least one of the following:

Where possible, forms should be short, role-based, and use branching logic instead of forcing everyone through the same intake sequence.

iLRN-Central Civic Offices Directory

1. Membership Application Office
*Campus Link

https://framevr.io/ilrn-central#office-membership-applications

Membership.png

Primary intake point for people formally joining or identifying themselves within the network. This office should distinguish among conference participants, public visitors, students, educators, researchers, and other participant types so that downstream records and access pathways can be updated accordingly.

LINK: MEMBERSHIP APPLICATION FORM

Outputs: member profile record, access tier clarification, role-based follow-up.

2. Campus Visitor Registry
* Campus Link
https://framevr.io/ilrn-central#office02-campus-visitors

Guest Registry.png

A lightweight visitor sign-in office for people who are exploring the campus but are not yet joining as members. This should function like a guest book with optional identification, allowing iLRN to thank visitors, understand traffic, and create a minimal visitor record.

LINK: CAMPUS VISITOR REGISTRY FORM

Outputs: visitor record, follow-up thank-you, possible later invitation into membership pathways.


3. Newsletter Subscription & Contribution Office
*Campus Link

https://framevr.io/ilrn-central#office-subscribe-and-contribute

newsletter & contributions.png

Subscription and editorial-interest intake for the newsletter. This office should allow users to subscribe, confirm preferred content streams, and indicate whether they would like to contribute material such as articles, interviews, field reports, or resource recommendations.

LINK: SUBSCRIBE and CONTRIBUTE TO OUR iLRN NEWSLETTER FORM


Outputs: segmented newsletter preferences, contributor interest record, editorial follow-up.


4. Partner Development Inquiry Office

Professional intake point for institutional engagement. This office is for organizations or representatives interested in collaboration, sponsorship, partnership, standards participation, or broader institutional membership.

Outputs: qualified partner lead, partnership inquiry record, routing to leadership or business development follow-up.


5. Volunteer & Contributor Interest Office

Participation intake for people willing to give time, labor, coordination, facilitation, technical support, or domain expertise. This office should make visible the different kinds of service pathways across conference operations, virtual campus support, community activities, and longer-term network work.

Outputs: volunteer record, skill matching data, routing to appropriate teams.


6. Community Channels Connection Office

Routing point for ongoing participation in community spaces. This office helps people identify and opt into the relevant communication and community channels across Discord, Invision Community, special interest groups, and design-based research or topic-specific spaces.

Outputs: channel preference data, targeted outreach capability, stronger community routing.


7. Regional Capacity & Community of Practice Affiliation Office

Geographic and chapter-related intake. This office helps users identify existing regional or national communities of practice and also captures interest from people who may want to help start a new chapter where none exists.

Outputs: chapter match, regional interest record, chapter formation lead if relevant.


8. Codex Contribution Office

Entry point for crossing from reader to contributor within the Codex. This office should explain the Codex as living knowledge infrastructure and provide a pathway for contributing resources, reflections, case material, or structured entries.

Outputs: Codex contributor lead, knowledge contribution intake, orientation to BookStack/Codex use.


9. Standards Initiative Stakeholder Office

Intake point for stakeholders interested in standards and competency work. This includes educators, researchers, institutions, and practitioners who want to participate in standards-related discussions, pilots, frameworks, or allied competency-building efforts.

Outputs: standards stakeholder record, working group prospects, follow-up for standards initiatives.


10. Events & Programming Participation Office

Office for people who want to engage through scheduled activities such as webinars, book clubs, debates, workshops, community sessions, or future event programming. This office captures programming interest apart from general membership.

Outputs: event participation interest record, future programming lists, cohort development.


11. Innovation & Project Incubation Office

Office for people who want to propose, join, or support emerging projects. This may include research collaborations, pilot programs, practice showcases, design experiments, or work connected to the Innovation Garden and related initiatives.

Outputs: project idea intake, collaborator matchmaking, incubation pipeline.


12. Sponsorship & Funding Interest Office

Office for organizations or individuals interested in supporting iLRN financially through sponsorship, funding partnerships, donations, or aligned support mechanisms. This should be framed professionally and distinctly from general partnership inquiries.

Outputs: funding lead, sponsorship inquiry, development follow-up.


Pass Thresholds — Membership Quadrant

Criterion / Pass Threshold

Membership, Visitor Registry, Newsletter, Partner Development, Volunteer, ___, ___ offices confirmed functional


Membership Application Office distinguishes member type or user role


Codex Contribution office explains what the Codex is for newcomers


Critical participation does not fail if Frame navigation fails


Wayfinding Requirements for This Quadrant

Such grouping may be spatial, textual, or both, but the underlying office distinctions should still remain clear.


Accessibility Requirements for This Quadrant


Operational Notes

This quadrant will only be valuable if each office is tied to an actual response workflow. A live form without clear downstream ownership will produce dead records instead of network activity.

Each office should therefore have:

At minimum, ownership for each office should be tracked in an internal operations table even if that table does not appear in the public-facing version of the hub page.

6  Planned Activities & Events

Activity / Event

Date

Owner

Status

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7  Connected Frames & Portals

Destination Frame

Portal Type

Notes

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8  Asset Inventory

Asset Name / Description

Poly Count

File Size

Owner

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9  Accessibility Sign-Off  — completed by a reviewer, not the Frame owner

 

Wayfinding & Legibility

Criterion / Pass Threshold

☐

New user can orient and find the Start Here zone within 10 seconds of entry

Blind test with a volunteer unfamiliar with the Frame

☐

All text boards legible on mobile screen at default eye level — no zoom required

Phone screen test

☐

No navigation element identified by colour or spatial position alone

Confirmed with audio OFF and colour-blind simulation

 

Inclusivity

Criterion / Pass Threshold

☐

No flashing or strobing effects in any part of the Frame

Zero tolerance — photosensitivity risk

☐

Critical content is accessible from a stationary avatar position

No movement required to read any essential orientation board

☐

Language used on all boards is plain, jargon-free, and welcoming to newcomers

Reviewed by someone outside the organising team

 

Device & Bandwidth

Criterion / Pass Threshold

☐

Frame fully usable on Chrome / Edge desktop (navigation complete, no crash)

Full navigation test completed

☐

Frame usable on iOS Safari mobile (navigation complete, no crash or major lag)

Full navigation test completed on iPhone

☐

Frame loads within 30 sec on simulated Slow 3G (Chrome DevTools → Network → Slow 3G)

Slow 3G test completed and passed

 

Sign-Off

Criterion / Pass Threshold

☐

Reviewer name and date recorded below

Required before Frame status = Ready

Reviewed By

 

Review Date

 

Outcome

 

Follow-Up Items

 

10  Codex Integration (BookStack)

Codex Book / Chapter

 

Codex Page URL

 

Last Synced

 

Outstanding Codex Tasks

 

11  Additional Notes & Open Questions

 

Innovation Gardens

Codex Template: iLRN2026 Frame Development & Operations

0. Build Governance Rules 

Every asset must either:

If it does none of these, it should be removed.

1. Frame Overview

Frame Name:
Associated Program Area(s):
(e.g., Main Stage, Knowledge Tree – NES, Student Center, Guided Virtual Adventures)

Primary Purpose:

One–two sentences describing why this Frame exists in the conference ecosystem.

Secondary Functions:

Target Audiences:
(e.g., presenters, attendees, students, volunteers, leadership)

Operational Mode:

2. Ownership & Stewardship

Frame Owner (Accountable):
(Name, role)

Co-Steward(s):
(Name, role)

Decision Authority:

Who resolves design, scheduling, or access questions.

Escalation Path:

If something breaks or a decision stalls, where does it go?

3. Design & Experience Intent

Experience Goal:

What should participants feel and understand when leaving this Frame?

Design Constraints:
(e.g., capacity limits, spatial layout, Frame VR affordances)

Key Interaction Patterns:

Athens Reuse or Extension (if applicable):

How this Frame translates to, supports, or complements the face-to-face event.

Opinion: Explicitly documenting intent here prevents Frames from drifting into “generic meeting rooms.”

4. Wayfinding & Navigation

Entry Points:
(e.g., Hub link, schedule click-through, guided tour)

Internal Wayfinding Elements:

Exit Paths:
(e.g., return to Hub, next session Frame)

Wayfinding Owner:
(Name)

5. Accessibility & Inclusion Checklist

Accessibility Lead:
(Name)

Baseline Commitments:

Known Constraints or Risks:

Be explicit—this supports transparency, not perfection signaling.

Athens Considerations:
(e.g., language support, physical accessibility alignment)

6. Volunteer & Support Roles

Required Roles

Role Name Backup Notes
Greeter / Wayfinder      
Presentation Moderator      
Tech Support      
Volunteer Float      

Training Required:

Shift Coverage Notes:
(e.g., handoffs across time zones)

7. Presentation & Session Operations

Presentation Format(s):

Moderator Responsibilities:

Speaker Support Assets:
(e.g., slide upload location, backup links)

8. Technical Configuration

Frame URL:
Capacity:
Backup Space (if any):

Known Failure Modes:
(e.g., audio lag, late arrivals, capacity overflow)

Contingency Plan:

Where people go if this Frame fails.

9. 48-Hour Online Conference Integration

Primary Active Windows:
(e.g., Day 1 Morning UTC, Day 2 Late UTC)

Linked Events:
(Reference to Events Timeline IDs)

Quiet / Reset Periods:

Explicitly note when nothing should be scheduled.

10. Post-Conference Use

Intended Afterlife:

Documentation Owner:

Who ensures lessons learned are captured.

Circle of Scholars

Circle_of_Scholars SS.jpgCircle_of_Scholars Map.jpgThe Circle of Scholars frame includes a cafe atmosphere (shown above). As of January 29, 2026, it currently hosts the Digital Well-being 3D Book Club, in conjunction with the Thirsty Scholar frame, which is also used for book club purposes. Book clubs take place on the second Friday of each month in the afternoon (see calendar for specific details). 

The frame itself contains multiple breakout rooms and conversation zones. It is partially decorated. The asset list will be updated shortly.

CS-01  The Circle of Scholars

 

Frame Type

Community Space

Status

IN USE

Track / Branch

iLRN ORG

Capacity

50 users

FrameVR URL

https://framevr.io/circle-of-scholars

Notes

Book Club Activities

 

Frame Purpose

A structured dialogue and discussion space for the iLRN scholarly community. The Circle of Scholars supports facilitated conversations, working group sessions, and the ongoing Book Club programme. It is designed for focused intellectual exchange rather than casual socialising.

 

Frame type context: Community Space (Functional/Programmatic) — clear focal point, seating/gathering logic, minimal distractions. Different from social spaces: this is structured, not informal.

 

1  Ownership & Governance

Frame Lead / Owner

 

Content Contributors

 

Technical Steward

 

Accessibility Reviewer

 

Last Updated

 

 

2  Learning Design Requirements  —  + UDL 3.0

: Transactional learning — involving participants in the learning process through interaction and exchange — is the core purpose of this space. Design must actively support that exchange, not merely provide a room for it.

 

UDL: Structured dialogue must support multiple means of Action & Expression: not all participants can or will contribute verbally in real time. The space should offer asynchronous contribution pathways (forum, Codex) alongside live dialogue.

 

 

Universal Requirements (all frames)

Criterion / Pass Threshold

☐

Purpose statement posted in Frame at entry zone

Visible within 10 sec of entering

☐

Orientation cues for newcomers (what this space is, what to do)

Confirmed by blind test with volunteer

☐

Asynchronous contribution pathway available (forum, Codex, Discord link)

At least 1 async pathway; URL live

☐

Content accessible in text form via Codex (Representation — UDL)

Codex page live and linked in Frame

☐

No colour-only navigation cues — all zones/portals have text labels

Confirmed by reviewer

☐

Emotional tone is welcoming; language is jargon-free at entry

Confirmed by reviewer external to Frame team

 

Frame-Specific Requirements

Criterion / Pass Threshold

☐

Focal point / gathering structure clearly defined (circle, stage, or equivalent)

Identifiable from entry point

☐

Book Club schedule posted (upcoming sessions, facilitator named)

Confirmed with Book Club organiser

☐

Forum / async discussion link embedded

URL live and tested

 

3  Design & Build Checklist

 

Layout & Purpose

Criterion / Pass Threshold

☐

Frame purpose defined in one sentence, posted at entry

Written purpose statement visible

☐

Environment size matches use case

Appropriate environment selected; not over/undersized

☐

Central meeting / focal area identifiable within 10–15 sec

Walk-through test by reviewer

 

Navigation

Criterion / Pass Threshold

☐

Minimum 2 outgoing portal links to other Frames

≥ 2 portals; 0 dead ends

☐

Consistent portal visual language (campus-wide asset style)

Matches campus portal standard

☐

Navigation path from entry to any key area ≤ 15 seconds

Timed walk-through by reviewer

☐

All portal destinations confirmed live

Click-tested by reviewer

 

Signage

Criterion / Pass Threshold

☐

All text legible on mobile screen at default eye level without zooming

Phone screen test

☐

No signage relies on colour alone

Label or icon accompanies all colour-coded elements

 

Zone Setup (if zones are used)

Criterion / Pass Threshold

☐

'Restrict all assets to zones' enabled if zones are in use

Frame settings → restrict assets = ON

☐

Each zone has a named purpose

Zone names visible in Frame settings

 

4  Performance & Asset Budget  — check via Frame Settings → Performance Rating or ?debug=true

FrameVR targets: ≤ 200 draw calls · ≤ 130,000 active faces · ≤ 20 materials. FPS target: 60 desktop, ≥ 40 minimum desktop, ≥ 30 iOS Safari.

 

 

Performance Monitor Readings

Criterion / Pass Threshold

☐

FPS ≥ 40 on desktop (Chrome/Edge)

Target 60; below 40 = must fix

☐

FPS ≥ 30 on iOS Safari mobile

Must pass before launch

☐

Draw call count ≤ 200

Babylon Inspector → Stats

☐

Active face/poly count ≤ 130,000

Babylon Inspector → Stats

☐

Material count ≤ 20

Babylon Inspector → Stats

☐

Performance Rating not flagged RED in Frame Settings

Yellow = caution; Red = block launch

 

Asset Hygiene

Criterion / Pass Threshold

☐

All images compressed before import (squoosh.app)

No raw camera/screen captures

☐

No Sketchfab model imported without poly-count review

Flagged models resolved or documented

☐

Unused assets deleted (not just hidden)

Assets list contains only active assets  Check with the owner of the asset before deletion!!

 

Media Settings

Criterion / Pass Threshold

☐

All videos set to NOT autoplay

Each video asset → autoplay = OFF

☐

Webcam/streaming screens disabled unless live event

Default OFF; enable only during live sessions

☐

No Smoke particle effects in use

High GPU cost; zero tolerance

☐

Animated objects minimised

Each loop adds ongoing GPU cost

 

FPS Desktop

 

FPS iOS Safari

 

Draw Calls

 

Poly Count

 

Materials

 

Perf. Rating

 

 

5  Content & Boards Checklist

 

Codex & Community Links

Criterion / Pass Threshold

☐

Codex page URL embedded as board or link in Frame

BookStack page URL live and linked

☐

Forum / InVision Community thread linked

Thread URL confirmed live

 

Content Boards

Criterion / Pass Threshold

☐

Image board(s) populated with track-relevant content

At least 1 board with real content, not placeholder

☐

Upcoming events board posted and dated

Event title + date visible; past events removed

☐

Showcase zone set up for presenter / author work

Distinct area labelled Showcase or equivalent

☐

Presenter / author content loaded or linked

Confirmed with content owner

 

Conference-Specific Elements

Criterion / Pass Threshold

☐

Greek cultural / scavenger hunt artifact placed (if assigned)

Confirm with George / Greek team

☐

Quest clue placed correctly (if this Frame is a quest stop)

Cross-check against quest master list

☐

Tally.so submission form linked (if track accepts submissions)

Tally form URL confirmed and tested

 

6  Planned Activities & Events

Activity / Event

Date

Owner

Status

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7  Connected Frames & Portals

Destination Frame

Portal Type

Notes

iLRN Central (HUB-03)

Return portal

Primary inbound route

The Thirsty Scholar (CS-08)

Community-to-Social

Book Club social extension

Nature & Environmental Sciences (BH-08)

Community-to-Branch

Book Club disciplinary connection

 

 

 

 

 

 

 

8  Asset Inventory

Asset Name / Description

Poly Count

File Size

Owner

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9  Accessibility Sign-Off  — reviewer must complete this, not the Frame owner

 

Wayfinding & Legibility

Criterion / Pass Threshold

☐

New user orients within 10 seconds without prior knowledge

Blind test with volunteer

☐

All text boards legible on mobile at default eye level

Phone screen test

☐

No element identified by colour or spatial position alone

Confirmed with audio OFF

 

Inclusivity

Criterion / Pass Threshold

☐

No flashing or strobing effects

Zero tolerance — photosensitivity risk

☐

Critical content accessible from a stationary avatar position

No movement required to read key boards

☐

Language on all boards is plain and welcoming to newcomers

Reviewed by someone outside Frame team

 

Device & Bandwidth

Criterion / Pass Threshold

☐

Fully usable on Chrome / Edge desktop

Full navigation completed without crash

☐

Usable on iOS Safari mobile

Full navigation completed without crash or major lag

☐

Loads within 30 sec on Slow 3G (Chrome DevTools → Network → Slow 3G)

Slow 3G test completed and passed

 

Sign-Off

Criterion / Pass Threshold

☐

Reviewer name and date recorded below

Required before Frame status = Ready

 

Reviewed By

 

Review Date

 

Outcome

 

Follow-Up Items

 

 

10  Codex Integration (BookStack)

Codex Book / Chapter

 

Codex Page URL

 

Last Synced

 

Outstanding Codex Tasks

 

 

11  Additional Notes & Open Questions

 

 

Student Center

Student Center SS.jpg

The Student Center currently hosts open hours on Fridays from 8 am to 10 am PST. It contains the main campus map, an AI assistant, four seasonal skyboxes to select from on the side of the fireplace, a book shelf linked to the Prelinger Library's Stacks Explorer which provides a novel means of browsing materials online (the collection focuses on 19th and 20th-century historical ephemera, periodicals, maps, and books, focusing on materials often ignored by traditional libraries, such as trade catalogs and promotional materials). This room also features posters and links to current iLRN happenings, as well as a clock linked to  Time Buddy for easy time conversion.

CS-03  iLRN Student Center

 

Frame Type

Community Space

Status

IN USE

Track / Branch

iLRN ORG

Capacity

50 users

FrameVR URL

https://framevr.io/student-center

Notes

Fridays 8–10 Pacific hosted hours

 

Frame Purpose

The primary community hub for student members of the iLRN network — a welcoming, student-centred space that supports professional development, peer networking, mentoring, and participation in the broader iLRN conference. Hosted hours run Fridays 8–10am Pacific, providing a regular structured touchpoint for students across time zones.

 

Frame type context: Community Space (Functional/Social hybrid) — requires both a structured hosted hours zone and informal gathering space. The regular Friday schedule must be prominently posted.

 

1  Ownership & Governance

Frame Lead / Owner

 

Content Contributors

 

Technical Steward

 

Accessibility Reviewer

 

Last Updated

 

 

2  Learning Design Requirements  —  + UDL 3.0

:  emotional well-being principle is especially important for student participants, who may feel pressure to perform competence in unfamiliar XR environments. The Student Center should actively normalise exploration and error as part of learning.

 

UDL: Students represent the most diverse range of prior immersive learning experience on campus. UDL Engagement — particularly building relevance and community belonging — is the priority for this space. Students must feel genuinely welcomed, not tolerated.

 

 

Universal Requirements (all frames)

Criterion / Pass Threshold

☐

Purpose statement posted in Frame at entry zone

Visible within 10 sec of entering

☐

Orientation cues for newcomers (what this space is, what to do)

Confirmed by blind test with volunteer

☐

Asynchronous contribution pathway available (forum, Codex, Discord link)

At least 1 async pathway; URL live

☐

Content accessible in text form via Codex (Representation — UDL)

Codex page live and linked in Frame

☐

No colour-only navigation cues — all zones/portals have text labels

Confirmed by reviewer

☐

Emotional tone is welcoming; language is jargon-free at entry

Confirmed by reviewer external to Frame team

 

Frame-Specific Requirements

Criterion / Pass Threshold

☐

Friday hosted hours schedule posted prominently (8–10am Pacific; recurring dates listed)

Schedule current and confirmed with host

☐

Student-specific welcome message present (distinct from general iLRN welcome)

Content approved by student lead or organising team

☐

Mentoring or professional development pathway signposted

At least 1 board or link to mentoring resources

 

3  Design & Build Checklist

 

Layout & Purpose

Criterion / Pass Threshold

☐

Frame purpose defined in one sentence, posted at entry

Written purpose statement visible

☐

Environment size matches use case

Appropriate environment selected; not over/undersized

☐

Central meeting / focal area identifiable within 10–15 sec

Walk-through test by reviewer

 

Navigation

Criterion / Pass Threshold

☐

Minimum 2 outgoing portal links to other Frames

≥ 2 portals; 0 dead ends

☐

Consistent portal visual language (campus-wide asset style)

Matches campus portal standard

☐

Navigation path from entry to any key area ≤ 15 seconds

Timed walk-through by reviewer

☐

All portal destinations confirmed live

Click-tested by reviewer

 

Signage

Criterion / Pass Threshold

☐

All text legible on mobile screen at default eye level without zooming

Phone screen test

☐

No signage relies on colour alone

Label or icon accompanies all colour-coded elements

 

Zone Setup (if zones are used)

Criterion / Pass Threshold

☐

'Restrict all assets to zones' enabled if zones are in use

Frame settings → restrict assets = ON

☐

Each zone has a named purpose

Zone names visible in Frame settings

 

4  Performance & Asset Budget  — check via Frame Settings → Performance Rating or ?debug=true

FrameVR targets: ≤ 200 draw calls · ≤ 130,000 active faces · ≤ 20 materials. FPS target: 60 desktop, ≥ 40 minimum desktop, ≥ 30 iOS Safari.

 

 

Performance Monitor Readings

Criterion / Pass Threshold

☐

FPS ≥ 40 on desktop (Chrome/Edge)

Target 60; below 40 = must fix

☐

FPS ≥ 30 on iOS Safari mobile

Must pass before launch

☐

Draw call count ≤ 200

Babylon Inspector → Stats

☐

Active face/poly count ≤ 130,000

Babylon Inspector → Stats

☐

Material count ≤ 20

Babylon Inspector → Stats

☐

Performance Rating not flagged RED in Frame Settings

Yellow = caution; Red = block launch

 

Asset Hygiene

Criterion / Pass Threshold

☐

All images compressed before import (squoosh.app)

No raw camera/screen captures

☐

No Sketchfab model imported without poly-count review

Flagged models resolved or documented

☐

Unused assets deleted (not just hidden)

Assets list contains only active assets

image.png Check with the owner of the asset before deletion!!

 

Media Settings

Criterion / Pass Threshold

☐

All videos set to NOT autoplay

Each video asset → autoplay = OFF

☐

Webcam/streaming screens disabled unless live event

Default OFF; enable only during live sessions

☐

No Smoke particle effects in use

High GPU cost; zero tolerance

☐

Animated objects minimised

Each loop adds ongoing GPU cost

 

FPS Desktop

 

FPS iOS Safari

 

Draw Calls

 

Poly Count

 

Materials

 

Perf. Rating

 

 

5  Content & Boards Checklist

 

Codex & Community Links

Criterion / Pass Threshold

☐

Codex page URL embedded as board or link in Frame

BookStack page URL live and linked

☐

Forum / InVision Community thread linked

Thread URL confirmed live

 

Content Boards

Criterion / Pass Threshold

☐

Image board(s) populated with track-relevant content

At least 1 board with real content, not placeholder

☐

Upcoming events board posted and dated

Event title + date visible; past events removed

☐

Showcase zone set up for presenter / author work

Distinct area labelled Showcase or equivalent

☐

Presenter / author content loaded or linked

Confirmed with content owner

 

Conference-Specific Elements

Criterion / Pass Threshold

☐

Greek cultural / scavenger hunt artifact placed (if assigned)

Confirm with George / Greek team

☐

Quest clue placed correctly (if this Frame is a quest stop)

Cross-check against quest master list

☐

Tally.so submission form linked (if track accepts submissions)

Tally form URL confirmed and tested

 

6  Planned Activities & Events

Activity / Event

Date

Owner

Status

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7  Connected Frames & Portals

Destination Frame

Portal Type

Notes

iLRN Central (HUB-03)

Return portal

Primary inbound route

Circle of Scholars (CS-01)

Community-to-Community

Academic community connection

Haptics Café (CS-07)

Community-to-Social

Informal social space

 

 

 

 

 

 

 

8  Asset Inventory

Asset Name / Description

Poly Count

File Size

Owner

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9  Accessibility Sign-Off  — reviewer must complete this, not the Frame owner

 

Wayfinding & Legibility

Criterion / Pass Threshold

☐

New user orients within 10 seconds without prior knowledge

Blind test with volunteer

☐

All text boards legible on mobile at default eye level

Phone screen test

☐

No element identified by colour or spatial position alone

Confirmed with audio OFF

 

Inclusivity

Criterion / Pass Threshold

☐

No flashing or strobing effects

Zero tolerance — photosensitivity risk

☐

Critical content accessible from a stationary avatar position

No movement required to read key boards

☐

Language on all boards is plain and welcoming to newcomers

Reviewed by someone outside Frame team

 

Device & Bandwidth

Criterion / Pass Threshold

☐

Fully usable on Chrome / Edge desktop

Full navigation completed without crash

☐

Usable on iOS Safari mobile

Full navigation completed without crash or major lag

☐

Loads within 30 sec on Slow 3G (Chrome DevTools → Network → Slow 3G)

Slow 3G test completed and passed

 

Sign-Off

Criterion / Pass Threshold

☐

Reviewer name and date recorded below

Required before Frame status = Ready

 

Reviewed By

 

Review Date

 

Outcome

 

Follow-Up Items

 

 

10  Codex Integration (BookStack)

Codex Book / Chapter

 

Codex Page URL

 

Last Synced

 

Outstanding Codex Tasks

 

 

11  Additional Notes & Open Questions

 

 

(1) Branch/House/Track #1: Foundations of Immersive Learning (Computer Science, Game Design/UX, Learning Sciences)

H1 Foundations Map.jpg H1 Foundations SS.jpg

The current Foundations frame includes a gallery and an auditorium for large presentations or events (shown above). As of March 20, 2026, it has not been decorated or assigned to host regular activities.

BH-01  Foundations of Immersive Learning

Frame Type

Branch House

Status

OPEN

Track / Branch

Knowledge Tree

Capacity

50 users

FrameVR URL

https://framevr.io/house1-foundations

Verification Form

[Tally Form TBA]

Frame Purpose

The foundational academic home of the Knowledge Tree — the entry point into immersive learning research for newcomers and an anchor for established scholars. This Frame hosts the broadest disciplinary scope on campus, spanning theoretical grounding, historical context, and cross-cutting research methods in immersive learning.

Frame type context: Branch Houses are persistent disciplinary anchors. They host a central meeting area, image boards linking to the Codex and forums, and a showcase zone. They serve all three network lenses: academic (Tree), practitioner (Garden), and futures (Lantern).

1  Ownership & Governance

Frame Lead / Owner

 

Content Contributors

 

Technical Steward

 

Accessibility Reviewer

 

Last Updated

 

2  Learning Design Requirements  —  UDL 3.0

Foundations will attract both seasoned immersive-learning researchers and newcomers to the field. The space must scaffold without patronizing — clear orientation for newcomers, open depth for experts.

UDL: As the broadest-scope Branch House, BH-01 must be especially welcoming to first-time visitors. Multiple means of engagement are the priority: clear pathways for both newcomers (guided) and returning researchers (open exploration).

 

Universal Requirements (all frames)

Criterion / Pass Threshold

☐

Purpose statement posted in Frame at the entry zone

Visible within 10 sec of entering

☐

Orientation cues for newcomers (what this space is, what to do)

Confirmed by a blind test with volunteer

☐

Asynchronous contribution pathway available (forum, Codex, Discord link)

At least 1 async pathway; URL live

☐

Content accessible in text form via Codex (Representation — UDL)

Codex page live and linked in Frame

☐

No color-only navigation cues — all zones/portals have text labels

Confirmed by reviewer

☐

Emotional tone is welcoming; language is jargon-free at entry

Confirmed by reviewer external to Frame team

 

Frame-Specific Requirements

Criterion / Pass Threshold

☐

Cross-disciplinary welcome board present (acknowledges all 10 branch tracks)

Board present at entry

☐

'New to iLRN?' pathway clearly signed

Signposted from entry zone

3  Design & Build Checklist

 

Layout & Purpose

Criterion / Pass Threshold

☐

Frame purpose defined in one sentence, posted at entry

Written purpose statement visible

☐

Environment size matches use case

Appropriate environment selected; not over/undersized

☐

Central meeting / focal area identifiable within 10–15 sec

Walk-through test by reviewer

 

Navigation

Criterion / Pass Threshold

☐

Minimum 2 outgoing portal links to other Frames

≥ 2 portals; 0 dead ends

☐

Consistent portal visual language (campus-wide asset style)

Matches campus portal standard

☐

Navigation path from entry to any key area ≤ 15 seconds

Timed walk-through by reviewer

☐

All portal destinations confirmed live

Click-tested by reviewer

 

Signage

Criterion / Pass Threshold

☐

All text legible on mobile screen at default eye level without zooming

Phone screen test

☐

No signage relies on color alone

Label or icon accompanies all colour-coded elements

 

Zone Setup (if zones are used)

Criterion / Pass Threshold

☐

'Restrict all assets to zones' enabled if zones are in use

Frame settings → restrict assets = ON

☐

Each zone has a named purpose

Zone names visible in Frame settings

4  Performance & Asset Budget  — check via Frame Settings → Performance Rating or ?debug=true

FrameVR targets: ≤ 200 draw calls · ≤ 130,000 active faces · ≤ 20 materials. FPS target: 60 desktop, ≥ 40 minimum desktop, ≥ 30 iOS Safari.

 

Performance Monitor Readings

Criterion / Pass Threshold

☐

FPS ≥ 40 on desktop (Chrome/Edge)

Target 60; below 40 = must fix

☐

FPS ≥ 30 on iOS Safari mobile

Must pass before launch

☐

Draw call count ≤ 200

Babylon Inspector → Stats

☐

Active face/poly count ≤ 130,000

Babylon Inspector → Stats

☐

Material count ≤ 20

Babylon Inspector → Stats

☐

Performance Rating not flagged RED in Frame Settings

Yellow = caution; Red = block launch

 

Asset Hygiene

Criterion / Pass Threshold

☐

All images compressed before import (squoosh.app)

No raw camera/screen captures

☐

No Sketchfab model imported without poly-count review

Flagged models resolved or documented

☐

Unused assets deleted (not just hidden)

Assets list contains only active assets

  Check with the owner of the asset before deletion!!

 

Media Settings

Criterion / Pass Threshold

☐

All videos set to NOT autoplay

Each video asset → autoplay = OFF

☐

Webcam/streaming screens disabled unless live event

Default OFF; enable only during live sessions

☐

No Smoke particle effects in use

High GPU cost; zero tolerance

☐

Animated objects minimized

Each loop adds ongoing GPU cost

FPS Desktop

 

FPS iOS Safari

 

Draw Calls

 

Poly Count

 

Materials

 

Perf. Rating

 

5  Content & Boards Checklist

 

Codex & Community Links

Criterion / Pass Threshold

☐

Codex page URL embedded as board or link in Frame

BookStack page URL live and linked

☐

Forum / InVision Community thread linked

Thread URL confirmed live

 

Content Boards

Criterion / Pass Threshold

☐

Image board(s) populated with track-relevant content

At least 1 board with real content, not placeholder

☐

Upcoming events board posted and dated

Event title + date visible; past events removed

☐

Showcase zone set up for presenter / author work

Distinct area labelled Showcase or equivalent

☐

Presenter / author content loaded or linked

Confirmed with content owner

 

Conference-Specific Elements

Criterion / Pass Threshold

☐

Greek cultural / scavenger hunt artifact placed (if assigned)

Confirm with George / Greek team

☐

Quest clue placed correctly (if this Frame is a quest stop)

Cross-check against quest master list

☐

Tally.so submission form linked (if track accepts submissions)

Tally form URL confirmed and tested

6  Planned Activities & Events

Activity / Event

Date

Owner

Status

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7  Connected Frames & Portals

Destination Frame

Portal Type

Notes

iLRN Central (HUB-03)

Return portal

Primary inbound route

Assessment & Evaluation (BH-02)

Branch-to-Branch

Methodological overlap

IDEAS (BH-04)

Branch-to-Branch

Equity in immersive learning

 

 

 

 

 

 

 

 

 

8  Asset Inventory

Asset Name / Description

Poly Count

File Size

Owner

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9  Accessibility Sign-Off  — reviewer must complete this, not the Frame owner

 

Wayfinding & Legibility

Criterion / Pass Threshold

☐

New user orients within 10 seconds without prior knowledge

Blind test with volunteer

☐

All text boards legible on mobile at default eye level

Phone screen test

☐

No element identified by colour or spatial position alone

Confirmed with audio OFF

 

Inclusivity

Criterion / Pass Threshold

☐

No flashing or strobing effects

Zero tolerance — photosensitivity risk

☐

Critical content accessible from a stationary avatar position

No movement required to read key boards

☐

Language on all boards is plain and welcoming to newcomers

Reviewed by someone outside Frame team

 

Device & Bandwidth

Criterion / Pass Threshold

☐

Fully usable on Chrome / Edge desktop

Full navigation completed without crash

☐

Usable on iOS Safari mobile

Full navigation completed without crash or major lag

☐

Loads within 30 sec on Slow 3G (Chrome DevTools → Network → Slow 3G)

Slow 3G test completed and passed

 

Sign-Off

Criterion / Pass Threshold

☐

Reviewer name and date recorded below

Required before Frame status = Ready

Reviewed By

 

Review Date

 

Outcome

 

Follow-Up Items

 

10  Codex Integration

Codex Book / Chapter

 

Codex Page URL

 

Last Synced

 

Outstanding Codex Tasks

 

11  Additional Notes & Open Questions

 

(2) Branch/House/Track #2: Assessment & Evaluation

H2 Learn Assess Map.jpgH2 Learn Assess SS.jpg

The current House 2 frame includes a gallery with multiple breakout rooms and conference rooms for larger presentations or events (shown above). As of January 29, 2026, it has not been decorated or assigned to host regular activities.

BH-02  Assessment & Evaluation

 

Frame Type

Branch House

Status

OPEN

Track / Branch

Assessment & Evaluation

Capacity

50 users

FrameVR URL

https://framevr.io/house2-assessment

 

Frame Purpose

The disciplinary home for research on how we measure, evaluate, and assess learning outcomes in immersive environments. This Frame supports methodological discussion, instrument development, and evidence synthesis — the backbone of the iLRN mission to find what works.

 

Frame type context: Branch House — persistent disciplinary anchor with meeting area, Codex-linked boards, and showcase zone.

 

1  Ownership & Governance

Frame Lead / Owner

 

Content Contributors

 

Technical Steward

 

Accessibility Reviewer

 

Last Updated

 

 

2  Learning Design Requirements  —  + UDL 3.0

:  core observation that learning in VR is often invisible — not well captured by pre/post tests — is directly on-topic for this branch. The Frame should surface this tension as a productive scholarly question, not a problem to be solved away.

 

UDL: UDL Action & Expression principle is especially relevant here: how learners demonstrate understanding varies. This Frame content should model multiple assessment modalities, not just text-based or quantitative approaches.

 

 

Universal Requirements (all frames)

Criterion / Pass Threshold

☐

Purpose statement posted in Frame at entry zone

Visible within 10 sec of entering

☐

Orientation cues for newcomers (what this space is, what to do)

Confirmed by blind test with volunteer

☐

Asynchronous contribution pathway available (forum, Codex, Discord link)

At least 1 async pathway; URL live

☐

Content accessible in text form via Codex (Representation — UDL)

Codex page live and linked in Frame

☐

No colour-only navigation cues — all zones/portals have text labels

Confirmed by reviewer

☐

Emotional tone is welcoming; language is jargon-free at entry

Confirmed by reviewer external to Frame team

 

Frame-Specific Requirements

Criterion / Pass Threshold

☐

Showcase zone includes examples of multiple assessment modalities (not only text/quant)

At least 2 modality types represented

☐

Board or link to open datasets / instruments repository (if available)

URL live and tested

 

3  Design & Build Checklist

 

Layout & Purpose

Criterion / Pass Threshold

☐

Frame purpose defined in one sentence, posted at entry

Written purpose statement visible

☐

Environment size matches use case

Appropriate environment selected; not over/undersized

☐

Central meeting / focal area identifiable within 10–15 sec

Walk-through test by reviewer

 

Navigation

Criterion / Pass Threshold

☐

Minimum 2 outgoing portal links to other Frames

≥ 2 portals; 0 dead ends

☐

Consistent portal visual language (campus-wide asset style)

Matches campus portal standard

☐

Navigation path from entry to any key area ≤ 15 seconds

Timed walk-through by reviewer

☐

All portal destinations confirmed live

Click-tested by reviewer

 

Signage

Criterion / Pass Threshold

☐

All text legible on mobile screen at default eye level without zooming

Phone screen test

☐

No signage relies on colour alone

Label or icon accompanies all colour-coded elements

 

Zone Setup (if zones are used)

Criterion / Pass Threshold

☐

'Restrict all assets to zones' enabled if zones are in use

Frame settings → restrict assets = ON

☐

Each zone has a named purpose

Zone names visible in Frame settings

 

4  Performance & Asset Budget  — check via Frame Settings → Performance Rating or ?debug=true

FrameVR targets: ≤ 200 draw calls · ≤ 130,000 active faces · ≤ 20 materials. FPS target: 60 desktop, ≥ 40 minimum desktop, ≥ 30 iOS Safari.

 

 

Performance Monitor Readings

Criterion / Pass Threshold

☐

FPS ≥ 40 on desktop (Chrome/Edge)

Target 60; below 40 = must fix

☐

FPS ≥ 30 on iOS Safari mobile

Must pass before launch

☐

Draw call count ≤ 200

Babylon Inspector → Stats

☐

Active face/poly count ≤ 130,000

Babylon Inspector → Stats

☐

Material count ≤ 20

Babylon Inspector → Stats

☐

Performance Rating not flagged RED in Frame Settings

Yellow = caution; Red = block launch

 

Asset Hygiene

Criterion / Pass Threshold

☐

All images compressed before import (squoosh.app)

No raw camera/screen captures

☐

No Sketchfab model imported without poly-count review

Flagged models resolved or documented

☐

Unused assets deleted (not just hidden)

Assets list contains only active assets  Check with the owner of the asset before deletion!!

 

Media Settings

Criterion / Pass Threshold

☐

All videos set to NOT autoplay

Each video asset → autoplay = OFF

☐

Webcam/streaming screens disabled unless live event

Default OFF; enable only during live sessions

☐

No Smoke particle effects in use

High GPU cost; zero tolerance

☐

Animated objects minimised

Each loop adds ongoing GPU cost

 

FPS Desktop

 

FPS iOS Safari

 

Draw Calls

 

Poly Count

 

Materials

 

Perf. Rating

 

 

5  Content & Boards Checklist

 

Codex & Community Links

Criterion / Pass Threshold

☐

Codex page URL embedded as board or link in Frame

BookStack page URL live and linked

☐

Forum / InVision Community thread linked

Thread URL confirmed live

 

Content Boards

Criterion / Pass Threshold

☐

Image board(s) populated with track-relevant content

At least 1 board with real content, not placeholder

☐

Upcoming events board posted and dated

Event title + date visible; past events removed

☐

Showcase zone set up for presenter / author work

Distinct area labelled Showcase or equivalent

☐

Presenter / author content loaded or linked

Confirmed with content owner

 

Conference-Specific Elements

Criterion / Pass Threshold

☐

Greek cultural / scavenger hunt artifact placed (if assigned)

Confirm with George / Greek team

☐

Quest clue placed correctly (if this Frame is a quest stop)

Cross-check against quest master list

☐

Tally.so submission form linked (if track accepts submissions)

Tally form URL confirmed and tested

 

6  Planned Activities & Events

Activity / Event

Date

Owner

Status

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7  Connected Frames & Portals

Destination Frame

Portal Type

Notes

iLRN Central (HUB-03)

Return portal

Primary inbound route

Foundations (BH-01)

Branch-to-Branch

Research methods overlap

Self & Co-Regulated Learning (BH-10)

Branch-to-Branch

Assessment of self-regulation

State of XR (HUB-01)

Branch-to-Hub

Large events

 

 

 

 

 

 

 

8  Asset Inventory

Asset Name / Description

Poly Count

File Size

Owner

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9  Accessibility Sign-Off  — reviewer must complete this, not the Frame owner

 

Wayfinding & Legibility

Criterion / Pass Threshold

☐

New user orients within 10 seconds without prior knowledge

Blind test with volunteer

☐

All text boards legible on mobile at default eye level

Phone screen test

☐

No element identified by colour or spatial position alone

Confirmed with audio OFF

 

Inclusivity

Criterion / Pass Threshold

☐

No flashing or strobing effects

Zero tolerance — photosensitivity risk

☐

Critical content accessible from a stationary avatar position

No movement required to read key boards

☐

Language on all boards is plain and welcoming to newcomers

Reviewed by someone outside Frame team

 

Device & Bandwidth

Criterion / Pass Threshold

☐

Fully usable on Chrome / Edge desktop

Full navigation completed without crash

☐

Usable on iOS Safari mobile

Full navigation completed without crash or major lag

☐

Loads within 30 sec on Slow 3G (Chrome DevTools → Network → Slow 3G)

Slow 3G test completed and passed

 

Sign-Off

Criterion / Pass Threshold

☐

Reviewer name and date recorded below

Required before Frame status = Ready

 

Reviewed By

 

Review Date

 

Outcome

 

Follow-Up Items

 

 

10  Codex Integration (BookStack)

Codex Book / Chapter

 

Codex Page URL

 

Last Synced

 

Outstanding Codex Tasks

 

 

11  Additional Notes & Open Questions

 

 

(3) House/Branch/Track #3: Galleries, Libraries, Archives, Museums (GLAM)

H3 GLAM SS.jpg

The House 3 frame includes a library atmosphere with one large auditorium and several gallery levels (shown above). As of January 29, 2026, it currently hosts occasional activities in partnership with the San Jose State University ASIS&T Student Chapter (see calendar for specific details). It also features a photosphere taken of the Glasgow Botanical Gardens during iLRN 2024.

The frame contains links to Goodreads Book Lists featuring seminal works of fiction and influential nonfiction on XR topics. A LibGuide link has also been posted on one of the shelves, along with links to the Freedom to Read and Seeking Immortality exhibits created by SJSU.

The asset list is being updated.

FrameVR Performance Knowledgebase

BH-03  Galleries, Libraries, Archives & Museums (GLAM)

 

Frame Type

Branch House

Status

OPEN

Track / Branch

GLAM

Capacity

50 users

FrameVR URL

https://framevr.io/house3-glam

Verification Form

[Tally form TBA]

Notes

ASIS&T Collaboration Activities; Charlene is steward for this house

 

Frame Purpose

The disciplinary home for immersive learning in gallery, library, archive, and museum contexts. This Frame is also the primary collaboration space for the SJSU ASIS&T Student Chapter partnership. It explores how XR and WebXR technologies extend access to cultural heritage, support information literacy, and create new forms of community-based learning.

 

Frame type context: Branch House — persistent disciplinary anchor. GLAM has an active external partnership with SJSU's ASIS&T Student Chapter; coordination responsibilities sit with the Frame steward (Charlene).

 

1  Ownership & Governance

Frame Lead / Owner

 

Content Contributors

 

Technical Steward

 

Accessibility Reviewer

 

Last Updated

 

 

2  Learning Design Requirements  — UDL 3.0

GLAM spaces are natural environments for contextual and transactional learning. The space should focus on providing context and active participation maps well. The Frame should invite exploration, not just display.

 

UDL: GLAM contexts have historically grappled with physical accessibility barriers — XR offers powerful ways to extend access. This Frame should model UDL's Representation principle: content accessible across multiple sensory and cognitive channels, reflecting GLAM's commitment to open access.

 

 

Universal Requirements (all frames)

Criterion / Pass Threshold

☐

Purpose statement posted in Frame at entry zone

Visible within 10 sec of entering

☐

Orientation cues for newcomers (what this space is, what to do)

Confirmed by blind test with volunteer

☐

Asynchronous contribution pathway available (forum, Codex, Discord link)

At least 1 async pathway; URL live

☐

Content accessible in text form via Codex (Representation — UDL)

Codex page live and linked in Frame

☐

No colour-only navigation cues — all zones/portals have text labels

Confirmed by reviewer

☐

Emotional tone is welcoming; language is jargon-free at entry

Confirmed by reviewer external to Frame team

 

Frame-Specific Requirements

Criterion / Pass Threshold

☐

ASIS&T Student Chapter collaboration board present (SJSU partnership acknowledged)

Content confirmed with SJSU ASIS&T contact

☐

GLAM-specific theming applied (library/archive/gallery atmosphere referenced in decor)

At least 2 thematic elements

☐

Frame steward (Charlene) listed as Lead Owner in Section 1

Required before build begins

 

3  Design & Build Checklist

 

Layout & Purpose

Criterion / Pass Threshold

☐

Frame purpose defined in one sentence, posted at entry

Written purpose statement visible

☐

Environment size matches use case

Appropriate environment selected; not over/undersized

☐

Central meeting / focal area identifiable within 10–15 sec

Walk-through test by reviewer

 

Navigation

Criterion / Pass Threshold

☐

Minimum 2 outgoing portal links to other Frames

≥ 2 portals; 0 dead ends

☐

Consistent portal visual language (campus-wide asset style)

Matches campus portal standard

☐

Navigation path from entry to any key area ≤ 15 seconds

Timed walk-through by reviewer

☐

All portal destinations confirmed live

Click-tested by reviewer

 

Signage

Criterion / Pass Threshold

☐

All text legible on mobile screen at default eye level without zooming

Phone screen test

☐

No signage relies on colour alone

Label or icon accompanies all colour-coded elements

 

Zone Setup (if zones are used)

Criterion / Pass Threshold

☐

'Restrict all assets to zones' enabled if zones are in use

Frame settings → restrict assets = ON

☐

Each zone has a named purpose

Zone names visible in Frame settings

 

4  Performance & Asset Budget  — check via Frame Settings → Performance Rating or ?debug=true

FrameVR targets: ≤ 200 draw calls · ≤ 130,000 active faces · ≤ 20 materials. FPS target: 60 desktop, ≥ 40 minimum desktop, ≥ 30 iOS Safari.

 

 

Performance Monitor Readings

Criterion / Pass Threshold

☐

FPS ≥ 40 on desktop (Chrome/Edge)

Target 60; below 40 = must fix

☐

FPS ≥ 30 on iOS Safari mobile

Must pass before launch

☐

Draw call count ≤ 200

Babylon Inspector → Stats

☐

Active face/poly count ≤ 130,000

Babylon Inspector → Stats

☐

Material count ≤ 20

Babylon Inspector → Stats

☐

Performance Rating not flagged RED in Frame Settings

Yellow = caution; Red = block launch

 

Asset Hygiene

Criterion / Pass Threshold

☐

All images compressed before import (squoosh.app)

No raw camera/screen captures

☐

No Sketchfab model imported without poly-count review

Flagged models resolved or documented

☐

Unused assets deleted (not just hidden)

Assets list contains only active assets  Check with the owner of the asset before deletion!!

 

Media Settings

Criterion / Pass Threshold

☐

All videos set to NOT autoplay

Each video asset → autoplay = OFF

☐

Webcam/streaming screens disabled unless live event

Default OFF; enable only during live sessions

☐

No Smoke particle effects in use

High GPU cost; zero tolerance

☐

Animated objects minimised

Each loop adds ongoing GPU cost

 

FPS Desktop

 

FPS iOS Safari

 

Draw Calls

 

Poly Count

 

Materials

 

Perf. Rating

 

 

5  Content & Boards Checklist

 

Codex & Community Links

Criterion / Pass Threshold

☐

Codex page URL embedded as board or link in Frame

BookStack page URL live and linked

☐

Forum / InVision Community thread linked

Thread URL confirmed live

 

Content Boards

Criterion / Pass Threshold

☐

Image board(s) populated with track-relevant content

At least 1 board with real content, not placeholder

☐

Upcoming events board posted and dated

Event title + date visible; past events removed

☐

Showcase zone set up for presenter / author work

Distinct area labelled Showcase or equivalent

☐

Presenter / author content loaded or linked

Confirmed with content owner

 

Conference-Specific Elements

Criterion / Pass Threshold

☐

Greek cultural / scavenger hunt artifact placed (if assigned)

Confirm with George / Greek team

☐

Quest clue placed correctly (if this Frame is a quest stop)

Cross-check against quest master list

☐

Tally.so submission form linked (if track accepts submissions)

Tally form URL confirmed and tested

 

6  Planned Activities & Events

Activity / Event

Date

Owner

Status

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7  Connected Frames & Portals

Destination Frame

Portal Type

Notes

iLRN Central (HUB-03)

Return portal

Primary inbound route

Language, Culture & Heritage (BH-06)

Branch-to-Branch

Cultural heritage overlap
     
     

 

 

 

 

 

 

 

8  Asset Inventory

Asset Name / Description

Poly Count

File Size

Owner

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9  Accessibility Sign-Off  — reviewer must complete this, not the Frame owner

 

Wayfinding & Legibility

Criterion / Pass Threshold

☐

New user orients within 10 seconds without prior knowledge

Blind test with volunteer

☐

All text boards legible on mobile at default eye level

Phone screen test

☐

No element identified by colour or spatial position alone

Confirmed with audio OFF

 

Inclusivity

Criterion / Pass Threshold

☐

No flashing or strobing effects

Zero tolerance — photosensitivity risk

☐

Critical content accessible from a stationary avatar position

No movement required to read key boards

☐

Language on all boards is plain and welcoming to newcomers

Reviewed by someone outside Frame team

 

Device & Bandwidth

Criterion / Pass Threshold

☐

Fully usable on Chrome / Edge desktop

Full navigation completed without crash

☐

Usable on iOS Safari mobile

Full navigation completed without crash or major lag

☐

Loads within 30 sec on Slow 3G (Chrome DevTools → Network → Slow 3G)

Slow 3G test completed and passed

 

Sign-Off

Criterion / Pass Threshold

☐

Reviewer name and date recorded below

Required before Frame status = Ready

 

Reviewed By

 

Review Date

 

Outcome

 

Follow-Up Items

 

 

10  Codex Integration (BookStack)

Codex Book / Chapter

 

Codex Page URL

 

Last Synced

 

Outstanding Codex Tasks

 

 

11  Additional Notes & Open Questions

 

 

(4) Branch/House/Track #4: Inclusion, Diversity, Equity, Access, & Social Justice (IDEAS)

H4 IDEA Map.jpgH4 IDEA SS.jpg

The current House 4 frame includes a gallery and a home-like atmosphere for presentations or events (shown above). As of January 29, 2026, it has not been decorated or assigned to host regular activities.

BH-05  Science, Technology, Engineering & Mathematics (STEM)

 

Frame Type

Branch House

Status

OPEN

Track / Branch

STEM Education

Capacity

50 users

FrameVR URL

https://framevr.io/house5-stem

 

Frame Purpose

The disciplinary home for immersive learning research and practice in STEM fields. STEM is the most heavily published domain in XR education research — this Frame surfaces and organises that evidence base while connecting it to the broader iLRN ecosystem.

 

Frame type context: Branch House — persistent disciplinary anchor. Note that current literature skews heavily toward STEM; this Frame curators should actively surface non-STEM connections and resist silo effects.

 

1  Ownership & Governance

Frame Lead / Owner

 

Content Contributors

 

Technical Steward

 

Accessibility Reviewer

 

Last Updated

 

 

2  Learning Design Requirements  —  + UDL 3.0

:  expert/novice distinction is acutely relevant in STEM: prior knowledge gaps between participants can be large. The Frame must support both introductory and advanced engagement without either overwhelming newcomers or boring domain experts.

 

UDL: XR offers powerful Representation options for abstract STEM concepts (molecular structures, mathematical spaces, physics simulations). The Frame should model this — not just talk about it. At least one board should demonstrate an immersive representation of a STEM concept.

 

 

Universal Requirements (all frames)

Criterion / Pass Threshold

☐

Purpose statement posted in Frame at entry zone

Visible within 10 sec of entering

☐

Orientation cues for newcomers (what this space is, what to do)

Confirmed by blind test with volunteer

☐

Asynchronous contribution pathway available (forum, Codex, Discord link)

At least 1 async pathway; URL live

☐

Content accessible in text form via Codex (Representation — UDL)

Codex page live and linked in Frame

☐

No colour-only navigation cues — all zones/portals have text labels

Confirmed by reviewer

☐

Emotional tone is welcoming; language is jargon-free at entry

Confirmed by reviewer external to Frame team

 

Frame-Specific Requirements

Criterion / Pass Threshold

☐

At least one board demonstrates an immersive/XR representation of a STEM concept (not just text description)

Content confirmed with branch contributor

☐

Non-STEM connections signposted (counter-silo measure)

At least 1 cross-branch link present

 

3  Design & Build Checklist

 

Layout & Purpose

Criterion / Pass Threshold

☐

Frame purpose defined in one sentence, posted at entry

Written purpose statement visible

☐

Environment size matches use case

Appropriate environment selected; not over/undersized

☐

Central meeting / focal area identifiable within 10–15 sec

Walk-through test by reviewer

 

Navigation

Criterion / Pass Threshold

☐

Minimum 2 outgoing portal links to other Frames

≥ 2 portals; 0 dead ends

☐

Consistent portal visual language (campus-wide asset style)

Matches campus portal standard

☐

Navigation path from entry to any key area ≤ 15 seconds

Timed walk-through by reviewer

☐

All portal destinations confirmed live

Click-tested by reviewer

 

Signage

Criterion / Pass Threshold

☐

All text legible on mobile screen at default eye level without zooming

Phone screen test

☐

No signage relies on colour alone

Label or icon accompanies all colour-coded elements

 

Zone Setup (if zones are used)

Criterion / Pass Threshold

☐

'Restrict all assets to zones' enabled if zones are in use

Frame settings → restrict assets = ON

☐

Each zone has a named purpose

Zone names visible in Frame settings

 

4  Performance & Asset Budget  — check via Frame Settings → Performance Rating or ?debug=true

FrameVR targets: ≤ 200 draw calls · ≤ 130,000 active faces · ≤ 20 materials. FPS target: 60 desktop, ≥ 40 minimum desktop, ≥ 30 iOS Safari.

 

 

Performance Monitor Readings

Criterion / Pass Threshold

☐

FPS ≥ 40 on desktop (Chrome/Edge)

Target 60; below 40 = must fix

☐

FPS ≥ 30 on iOS Safari mobile

Must pass before launch

☐

Draw call count ≤ 200

Babylon Inspector → Stats

☐

Active face/poly count ≤ 130,000

Babylon Inspector → Stats

☐

Material count ≤ 20

Babylon Inspector → Stats

☐

Performance Rating not flagged RED in Frame Settings

Yellow = caution; Red = block launch

 

Asset Hygiene

Criterion / Pass Threshold

☐

All images compressed before import (squoosh.app)

No raw camera/screen captures

☐

No Sketchfab model imported without poly-count review

Flagged models resolved or documented

☐

Unused assets deleted (not just hidden)

Assets list contains only active assets  Check with the owner of the asset before deletion!!

 

Media Settings

Criterion / Pass Threshold

☐

All videos set to NOT autoplay

Each video asset → autoplay = OFF

☐

Webcam/streaming screens disabled unless live event

Default OFF; enable only during live sessions

☐

No Smoke particle effects in use

High GPU cost; zero tolerance

☐

Animated objects minimised

Each loop adds ongoing GPU cost

 

FPS Desktop

 

FPS iOS Safari

 

Draw Calls

 

Poly Count

 

Materials

 

Perf. Rating

 

 

5  Content & Boards Checklist

 

Codex & Community Links

Criterion / Pass Threshold

☐

Codex page URL embedded as board or link in Frame

BookStack page URL live and linked

☐

Forum / InVision Community thread linked

Thread URL confirmed live

 

Content Boards

Criterion / Pass Threshold

☐

Image board(s) populated with track-relevant content

At least 1 board with real content, not placeholder

☐

Upcoming events board posted and dated

Event title + date visible; past events removed

☐

Showcase zone set up for presenter / author work

Distinct area labelled Showcase or equivalent

☐

Presenter / author content loaded or linked

Confirmed with content owner

 

Conference-Specific Elements

Criterion / Pass Threshold

☐

Greek cultural / scavenger hunt artifact placed (if assigned)

Confirm with George / Greek team

☐

Quest clue placed correctly (if this Frame is a quest stop)

Cross-check against quest master list

☐

Tally.so submission form linked (if track accepts submissions)

Tally form URL confirmed and tested

 

6  Planned Activities & Events

Activity / Event

Date

Owner

Status

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7  Connected Frames & Portals

Destination Frame

Portal Type

Notes

iLRN Central (HUB-03)

Return portal

Primary inbound route

Assessment & Evaluation (BH-02)

Branch-to-Branch

STEM assessment methods

Nature & Environmental Sciences (BH-08)

Branch-to-Branch

Science education overlap

State of XR (HUB-01)

Branch-to-Hub

Large events

 

 

 

 

 

 

 

8  Asset Inventory

Asset Name / Description

Poly Count

File Size

Owner

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9  Accessibility Sign-Off  — reviewer must complete this, not the Frame owner

 

Wayfinding & Legibility

Criterion / Pass Threshold

☐

New user orients within 10 seconds without prior knowledge

Blind test with volunteer

☐

All text boards legible on mobile at default eye level

Phone screen test

☐

No element identified by colour or spatial position alone

Confirmed with audio OFF

 

Inclusivity

Criterion / Pass Threshold

☐

No flashing or strobing effects

Zero tolerance — photosensitivity risk

☐

Critical content accessible from a stationary avatar position

No movement required to read key boards

☐

Language on all boards is plain and welcoming to newcomers

Reviewed by someone outside Frame team

 

Device & Bandwidth

Criterion / Pass Threshold

☐

Fully usable on Chrome / Edge desktop

Full navigation completed without crash

☐

Usable on iOS Safari mobile

Full navigation completed without crash or major lag

☐

Loads within 30 sec on Slow 3G (Chrome DevTools → Network → Slow 3G)

Slow 3G test completed and passed

 

Sign-Off

Criterion / Pass Threshold

☐

Reviewer name and date recorded below

Required before Frame status = Ready

 

Reviewed By

 

Review Date

 

Outcome

 

Follow-Up Items

 

 

10  Codex Integration (BookStack)

Codex Book / Chapter

 

Codex Page URL

 

Last Synced

 

Outstanding Codex Tasks

 

 

11  Additional Notes & Open Questions

 

 

(5) Branch/House/Track #5: Science, Tech, Engineering, Arts, Math (STEAM)

H5 STEM SS.jpg

The current House 5 frame includes a floating gallery and staging area for larger presentations or events (shown above). As of January 29, 2026, it has not been decorated or assigned to host regular activities.

BH-05  Science, Technology, Engineering & Mathematics (STEM)

 

Frame Type

Branch House

Status

OPEN

Track / Branch

STEM Education

Capacity

50 users

FrameVR URL

https://framevr.io/house5-stem

 

Frame Purpose

The disciplinary home for immersive learning research and practice in STEM fields. STEM is the most heavily published domain in XR education research — this Frame surfaces and organises that evidence base while connecting it to the broader iLRN ecosystem.

 

Frame type context: Branch House — persistent disciplinary anchor. Note that current literature skews heavily toward STEM; this Frame curators should actively surface non-STEM connections and resist silo effects.

 

1  Ownership & Governance

Frame Lead / Owner

 

Content Contributors

 

Technical Steward

 

Accessibility Reviewer

 

Last Updated

 

 

2  Learning Design Requirements  —  + UDL 3.0

:  expert/novice distinction is acutely relevant in STEM: prior knowledge gaps between participants can be large. The Frame must support both introductory and advanced engagement without either overwhelming newcomers or boring domain experts.

 

UDL: XR offers powerful Representation options for abstract STEM concepts (molecular structures, mathematical spaces, physics simulations). The Frame should model this — not just talk about it. At least one board should demonstrate an immersive representation of a STEM concept.

 

 

Universal Requirements (all frames)

Criterion / Pass Threshold

☐

Purpose statement posted in Frame at entry zone

Visible within 10 sec of entering

☐

Orientation cues for newcomers (what this space is, what to do)

Confirmed by blind test with volunteer

☐

Asynchronous contribution pathway available (forum, Codex, Discord link)

At least 1 async pathway; URL live

☐

Content accessible in text form via Codex (Representation — UDL)

Codex page live and linked in Frame

☐

No colour-only navigation cues — all zones/portals have text labels

Confirmed by reviewer

☐

Emotional tone is welcoming; language is jargon-free at entry

Confirmed by reviewer external to Frame team

 

Frame-Specific Requirements

Criterion / Pass Threshold

☐

At least one board demonstrates an immersive/XR representation of a STEM concept (not just text description)

Content confirmed with branch contributor

☐

Non-STEM connections signposted (counter-silo measure)

At least 1 cross-branch link present

 

3  Design & Build Checklist

 

Layout & Purpose

Criterion / Pass Threshold

☐

Frame purpose defined in one sentence, posted at entry

Written purpose statement visible

☐

Environment size matches use case

Appropriate environment selected; not over/undersized

☐

Central meeting / focal area identifiable within 10–15 sec

Walk-through test by reviewer

 

Navigation

Criterion / Pass Threshold

☐

Minimum 2 outgoing portal links to other Frames

≥ 2 portals; 0 dead ends

☐

Consistent portal visual language (campus-wide asset style)

Matches campus portal standard

☐

Navigation path from entry to any key area ≤ 15 seconds

Timed walk-through by reviewer

☐

All portal destinations confirmed live

Click-tested by reviewer

 

Signage

Criterion / Pass Threshold

☐

All text legible on mobile screen at default eye level without zooming

Phone screen test

☐

No signage relies on colour alone

Label or icon accompanies all colour-coded elements

 

Zone Setup (if zones are used)

Criterion / Pass Threshold

☐

'Restrict all assets to zones' enabled if zones are in use

Frame settings → restrict assets = ON

☐

Each zone has a named purpose

Zone names visible in Frame settings

 

4  Performance & Asset Budget  — check via Frame Settings → Performance Rating or ?debug=true

FrameVR targets: ≤ 200 draw calls · ≤ 130,000 active faces · ≤ 20 materials. FPS target: 60 desktop, ≥ 40 minimum desktop, ≥ 30 iOS Safari.

 

 

Performance Monitor Readings

Criterion / Pass Threshold

☐

FPS ≥ 40 on desktop (Chrome/Edge)

Target 60; below 40 = must fix

☐

FPS ≥ 30 on iOS Safari mobile

Must pass before launch

☐

Draw call count ≤ 200

Babylon Inspector → Stats

☐

Active face/poly count ≤ 130,000

Babylon Inspector → Stats

☐

Material count ≤ 20

Babylon Inspector → Stats

☐

Performance Rating not flagged RED in Frame Settings

Yellow = caution; Red = block launch

 

Asset Hygiene

Criterion / Pass Threshold

☐

All images compressed before import (squoosh.app)

No raw camera/screen captures

☐

No Sketchfab model imported without poly-count review

Flagged models resolved or documented

☐

Unused assets deleted (not just hidden)

Assets list contains only active assets  Check with the owner of the asset before deletion!!

 

Media Settings

Criterion / Pass Threshold

☐

All videos set to NOT autoplay

Each video asset → autoplay = OFF

☐

Webcam/streaming screens disabled unless live event

Default OFF; enable only during live sessions

☐

No Smoke particle effects in use

High GPU cost; zero tolerance

☐

Animated objects minimised

Each loop adds ongoing GPU cost

 

FPS Desktop

 

FPS iOS Safari

 

Draw Calls

 

Poly Count

 

Materials

 

Perf. Rating

 

 

5  Content & Boards Checklist

 

Codex & Community Links

Criterion / Pass Threshold

☐

Codex page URL embedded as board or link in Frame

BookStack page URL live and linked

☐

Forum / InVision Community thread linked

Thread URL confirmed live

 

Content Boards

Criterion / Pass Threshold

☐

Image board(s) populated with track-relevant content

At least 1 board with real content, not placeholder

☐

Upcoming events board posted and dated

Event title + date visible; past events removed

☐

Showcase zone set up for presenter / author work

Distinct area labelled Showcase or equivalent

☐

Presenter / author content loaded or linked

Confirmed with content owner

 

Conference-Specific Elements

Criterion / Pass Threshold

☐

Greek cultural / scavenger hunt artifact placed (if assigned)

Confirm with George / Greek team

☐

Quest clue placed correctly (if this Frame is a quest stop)

Cross-check against quest master list

☐

Tally.so submission form linked (if track accepts submissions)

Tally form URL confirmed and tested

 

6  Planned Activities & Events

Activity / Event

Date

Owner

Status

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7  Connected Frames & Portals

Destination Frame

Portal Type

Notes

iLRN Central (HUB-03)

Return portal

Primary inbound route

Assessment & Evaluation (BH-02)

Branch-to-Branch

STEM assessment methods

Nature & Environmental Sciences (BH-08)

Branch-to-Branch

Science education overlap

State of XR (HUB-01)

Branch-to-Hub

Large events

 

 

 

 

 

 

 

8  Asset Inventory

Asset Name / Description

Poly Count

File Size

Owner

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9  Accessibility Sign-Off  — reviewer must complete this, not the Frame owner

 

Wayfinding & Legibility

Criterion / Pass Threshold

☐

New user orients within 10 seconds without prior knowledge

Blind test with volunteer

☐

All text boards legible on mobile at default eye level

Phone screen test

☐

No element identified by colour or spatial position alone

Confirmed with audio OFF

 

Inclusivity

Criterion / Pass Threshold

☐

No flashing or strobing effects

Zero tolerance — photosensitivity risk

☐

Critical content accessible from a stationary avatar position

No movement required to read key boards

☐

Language on all boards is plain and welcoming to newcomers

Reviewed by someone outside Frame team

 

Device & Bandwidth

Criterion / Pass Threshold

☐

Fully usable on Chrome / Edge desktop

Full navigation completed without crash

☐

Usable on iOS Safari mobile

Full navigation completed without crash or major lag

☐

Loads within 30 sec on Slow 3G (Chrome DevTools → Network → Slow 3G)

Slow 3G test completed and passed

 

Sign-Off

Criterion / Pass Threshold

☐

Reviewer name and date recorded below

Required before Frame status = Ready

 

Reviewed By

 

Review Date

 

Outcome

 

Follow-Up Items

 

 

10  Codex Integration (BookStack)

Codex Book / Chapter

 

Codex Page URL

 

Last Synced

 

Outstanding Codex Tasks

 

 

11  Additional Notes & Open Questions

 

 

(6) Branch/Track/House/Track #6: Language, Culture, & Heritage

H6 LCH Map.jpg

The current House 6 frame includes a gallery and an auditorium for large presentations or events (shown above). As of January 29, 2026, it has not been decorated or assigned to host regular activities.

BH-06  Language, Culture & Heritage

 

Frame Type

Branch House

Status

OPEN

Track / Branch

Language, Culture & Heritage

Capacity

50 users

FrameVR URL

https://framevr.io/house6-language-culture-heritage

 

Frame Purpose

The disciplinary home for immersive learning in language acquisition, cultural education, and heritage preservation. This Frame explores how XR creates contexts for authentic language use, cultural immersion, and the preservation and revitalisation of endangered languages and cultural practices.

 

Frame type context: Branch House — persistent disciplinary anchor. Language and culture are deeply embodied — this Frame design should reflect that, using cultural artifacts as theming elements while respecting cultural sensitivities.

 

1  Ownership & Governance

Frame Lead / Owner

 

Content Contributors

 

Technical Steward

 

Accessibility Reviewer

 

Last Updated

 

 

2  Learning Design Requirements  —+ UDL 3.0

Frehlich: Frehlich context and transactional learning principles are especially powerful here: language and culture are learned through participation and exchange, not passive observation. The Frame should invite interaction, not just display.

 

UDL: Language diversity is a dimension of UDL that is frequently overlooked in XR design. This Frame should model multilingual accessibility: at minimum, boards should acknowledge the multilingual nature of the iLRN global community.

 

 

Universal Requirements (all frames)

Criterion / Pass Threshold

☐

Purpose statement posted in Frame at entry zone

Visible within 10 sec of entering

☐

Orientation cues for newcomers (what this space is, what to do)

Confirmed by blind test with volunteer

☐

Asynchronous contribution pathway available (forum, Codex, Discord link)

At least 1 async pathway; URL live

☐

Content accessible in text form via Codex (Representation — UDL)

Codex page live and linked in Frame

☐

No colour-only navigation cues — all zones/portals have text labels

Confirmed by reviewer

☐

Emotional tone is welcoming; language is jargon-free at entry

Confirmed by reviewer external to Frame team

 

Frame-Specific Requirements

Criterion / Pass Threshold

☐

Cultural artifacts used as theming are contextually appropriate and respectfully applied

Confirmed with branch contributor or cultural advisor

☐

Multilingual welcome or acknowledgement present

At least one board acknowledges global language diversity

 

3  Design & Build Checklist

 

Layout & Purpose

Criterion / Pass Threshold

☐

Frame purpose defined in one sentence, posted at entry

Written purpose statement visible

☐

Environment size matches use case

Appropriate environment selected; not over/undersized

☐

Central meeting / focal area identifiable within 10–15 sec

Walk-through test by reviewer

 

Navigation

Criterion / Pass Threshold

☐

Minimum 2 outgoing portal links to other Frames

≥ 2 portals; 0 dead ends

☐

Consistent portal visual language (campus-wide asset style)

Matches campus portal standard

☐

Navigation path from entry to any key area ≤ 15 seconds

Timed walk-through by reviewer

☐

All portal destinations confirmed live

Click-tested by reviewer

 

Signage

Criterion / Pass Threshold

☐

All text legible on mobile screen at default eye level without zooming

Phone screen test

☐

No signage relies on colour alone

Label or icon accompanies all colour-coded elements

 

Zone Setup (if zones are used)

Criterion / Pass Threshold

☐

'Restrict all assets to zones' enabled if zones are in use

Frame settings → restrict assets = ON

☐

Each zone has a named purpose

Zone names visible in Frame settings

 

4  Performance & Asset Budget  — check via Frame Settings → Performance Rating or ?debug=true

FrameVR targets: ≤ 200 draw calls · ≤ 130,000 active faces · ≤ 20 materials. FPS target: 60 desktop, ≥ 40 minimum desktop, ≥ 30 iOS Safari.

 

 

Performance Monitor Readings

Criterion / Pass Threshold

☐

FPS ≥ 40 on desktop (Chrome/Edge)

Target 60; below 40 = must fix

☐

FPS ≥ 30 on iOS Safari mobile

Must pass before launch

☐

Draw call count ≤ 200

Babylon Inspector → Stats

☐

Active face/poly count ≤ 130,000

Babylon Inspector → Stats

☐

Material count ≤ 20

Babylon Inspector → Stats

☐

Performance Rating not flagged RED in Frame Settings

Yellow = caution; Red = block launch

 

Asset Hygiene

Criterion / Pass Threshold

☐

All images compressed before import (squoosh.app)

No raw camera/screen captures

☐

No Sketchfab model imported without poly-count review

Flagged models resolved or documented

☐

Unused assets deleted (not just hidden)

Assets list contains only active assets  Check with the owner of the asset before deletion!!

 

Media Settings

Criterion / Pass Threshold

☐

All videos set to NOT autoplay

Each video asset → autoplay = OFF

☐

Webcam/streaming screens disabled unless live event

Default OFF; enable only during live sessions

☐

No Smoke particle effects in use

High GPU cost; zero tolerance

☐

Animated objects minimised

Each loop adds ongoing GPU cost

 

FPS Desktop

 

FPS iOS Safari

 

Draw Calls

 

Poly Count

 

Materials

 

Perf. Rating

 

 

5  Content & Boards Checklist

 

Codex & Community Links

Criterion / Pass Threshold

☐

Codex page URL embedded as board or link in Frame

BookStack page URL live and linked

☐

Forum / InVision Community thread linked

Thread URL confirmed live

 

Content Boards

Criterion / Pass Threshold

☐

Image board(s) populated with track-relevant content

At least 1 board with real content, not placeholder

☐

Upcoming events board posted and dated

Event title + date visible; past events removed

☐

Showcase zone set up for presenter / author work

Distinct area labelled Showcase or equivalent

☐

Presenter / author content loaded or linked

Confirmed with content owner

 

Conference-Specific Elements

Criterion / Pass Threshold

☐

Greek cultural / scavenger hunt artifact placed (if assigned)

Confirm with George / Greek team

☐

Quest clue placed correctly (if this Frame is a quest stop)

Cross-check against quest master list

☐

Tally.so submission form linked (if track accepts submissions)

Tally form URL confirmed and tested

 

6  Planned Activities & Events

Activity / Event

Date

Owner

Status

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7  Connected Frames & Portals

Destination Frame

Portal Type

Notes

iLRN Central (HUB-03)

Return portal

Primary inbound route

GLAM (BH-03)

Branch-to-Branch

Cultural heritage overlap

IDEAS (BH-04)

Branch-to-Branch

Cultural inclusion

Latin America (SP-01)

Branch-to-Special

Regional cultural connection

 

 

 

 

 

 

 

8  Asset Inventory

Asset Name / Description

Poly Count

File Size

Owner

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9  Accessibility Sign-Off  — reviewer must complete this, not the Frame owner

 

Wayfinding & Legibility

Criterion / Pass Threshold

☐

New user orients within 10 seconds without prior knowledge

Blind test with volunteer

☐

All text boards legible on mobile at default eye level

Phone screen test

☐

No element identified by colour or spatial position alone

Confirmed with audio OFF

 

Inclusivity

Criterion / Pass Threshold

☐

No flashing or strobing effects

Zero tolerance — photosensitivity risk

☐

Critical content accessible from a stationary avatar position

No movement required to read key boards

☐

Language on all boards is plain and welcoming to newcomers

Reviewed by someone outside Frame team

 

Device & Bandwidth

Criterion / Pass Threshold

☐

Fully usable on Chrome / Edge desktop

Full navigation completed without crash

☐

Usable on iOS Safari mobile

Full navigation completed without crash or major lag

☐

Loads within 30 sec on Slow 3G (Chrome DevTools → Network → Slow 3G)

Slow 3G test completed and passed

 

Sign-Off

Criterion / Pass Threshold

☐

Reviewer name and date recorded below

Required before Frame status = Ready

 

Reviewed By

 

Review Date

 

Outcome

 

Follow-Up Items

 

 

10  Codex Integration (BookStack)

Codex Book / Chapter

 

Codex Page URL

 

Last Synced

 

Outstanding Codex Tasks

 

 

11  Additional Notes & Open Questions

 

(7) Branch/House/Track #7: Medical Education & Healthcare

H7 MedEd SS.jpgH7 MedEd Map.jpg

The current House 7 frame includes a gallery, multiple small breakout rooms, and larger conference rooms for presentations or events (shown above). As of January 29, 2026, it has not been decorated or assigned to host regular activities.

BH-07  Medical Education & Healthcare

 

Frame Type

Branch House

Status

OPEN

Track / Branch

Medical & Health Education

Capacity

50 users

FrameVR URL

https://framevr.io/house7-meded

 

Frame Purpose

The disciplinary home for immersive learning in medical, nursing, allied health, and healthcare training. This is one of the most evidence-rich domains in XR education, with strong applications in clinical simulation, procedural training, patient communication, and interprofessional education.

 

Frame type context: Branch House — persistent disciplinary anchor. Medical education has strict requirements around accuracy, safety, and professional standards. All content must be reviewed by a domain expert before posting.

 

1  Ownership & Governance

Frame Lead / Owner

 

Content Contributors

 

Technical Steward

 

Accessibility Reviewer

 

Last Updated

 

 

2  Learning Design Requirements  —  + UDL 3.0

: Emotional well-being is especially salient in medical education contexts — learners are often under significant stress. The Frame should create a psychologically safe environment, consistent with  emphasis on emotional state as a determinant of learning effectiveness.

 

UDL: UDL applied to medical simulation has particular significance: recent research (Doyle et al., 2025) specifically addresses UDL in simulation-based health professions education, noting that inclusive design reduces barriers and fosters psychological safety — critical in high-stakes training contexts.

 

 

Universal Requirements (all frames)

Criterion / Pass Threshold

☐

Purpose statement posted in Frame at entry zone

Visible within 10 sec of entering

☐

Orientation cues for newcomers (what this space is, what to do)

Confirmed by blind test with volunteer

☐

Asynchronous contribution pathway available (forum, Codex, Discord link)

At least 1 async pathway; URL live

☐

Content accessible in text form via Codex (Representation — UDL)

Codex page live and linked in Frame

☐

No colour-only navigation cues — all zones/portals have text labels

Confirmed by reviewer

☐

Emotional tone is welcoming; language is jargon-free at entry

Confirmed by reviewer external to Frame team

 

Frame-Specific Requirements

Criterion / Pass Threshold

☐

All clinical content reviewed by a domain expert before posting

Reviewer name recorded in Section 10 Notes

☐

Psychological safety framing present (acknowledgement that this is a learning, not evaluation, space)

Board or text element present

 

3  Design & Build Checklist

 

Layout & Purpose

Criterion / Pass Threshold

☐

Frame purpose defined in one sentence, posted at entry

Written purpose statement visible

☐

Environment size matches use case

Appropriate environment selected; not over/undersized

☐

Central meeting / focal area identifiable within 10–15 sec

Walk-through test by reviewer

 

Navigation

Criterion / Pass Threshold

☐

Minimum 2 outgoing portal links to other Frames

≥ 2 portals; 0 dead ends

☐

Consistent portal visual language (campus-wide asset style)

Matches campus portal standard

☐

Navigation path from entry to any key area ≤ 15 seconds

Timed walk-through by reviewer

☐

All portal destinations confirmed live

Click-tested by reviewer

 

Signage

Criterion / Pass Threshold

☐

All text legible on mobile screen at default eye level without zooming

Phone screen test

☐

No signage relies on colour alone

Label or icon accompanies all colour-coded elements

 

Zone Setup (if zones are used)

Criterion / Pass Threshold

☐

'Restrict all assets to zones' enabled if zones are in use

Frame settings → restrict assets = ON

☐

Each zone has a named purpose

Zone names visible in Frame settings

 

4  Performance & Asset Budget  — check via Frame Settings → Performance Rating or ?debug=true

FrameVR targets: ≤ 200 draw calls · ≤ 130,000 active faces · ≤ 20 materials. FPS target: 60 desktop, ≥ 40 minimum desktop, ≥ 30 iOS Safari.

 

 

Performance Monitor Readings

Criterion / Pass Threshold

☐

FPS ≥ 40 on desktop (Chrome/Edge)

Target 60; below 40 = must fix

☐

FPS ≥ 30 on iOS Safari mobile

Must pass before launch

☐

Draw call count ≤ 200

Babylon Inspector → Stats

☐

Active face/poly count ≤ 130,000

Babylon Inspector → Stats

☐

Material count ≤ 20

Babylon Inspector → Stats

☐

Performance Rating not flagged RED in Frame Settings

Yellow = caution; Red = block launch

 

Asset Hygiene

Criterion / Pass Threshold

☐

All images compressed before import (squoosh.app)

No raw camera/screen captures

☐

No Sketchfab model imported without poly-count review

Flagged models resolved or documented

☐

Unused assets deleted (not just hidden)

Assets list contains only active assets  Check with the owner of the asset before deletion!!

 

Media Settings

Criterion / Pass Threshold

☐

All videos set to NOT autoplay

Each video asset → autoplay = OFF

☐

Webcam/streaming screens disabled unless live event

Default OFF; enable only during live sessions

☐

No Smoke particle effects in use

High GPU cost; zero tolerance

☐

Animated objects minimised

Each loop adds ongoing GPU cost

 

FPS Desktop

 

FPS iOS Safari

 

Draw Calls

 

Poly Count

 

Materials

 

Perf. Rating

 

 

5  Content & Boards Checklist

 

Codex & Community Links

Criterion / Pass Threshold

☐

Codex page URL embedded as board or link in Frame

BookStack page URL live and linked

☐

Forum / InVision Community thread linked

Thread URL confirmed live

 

Content Boards

Criterion / Pass Threshold

☐

Image board(s) populated with track-relevant content

At least 1 board with real content, not placeholder

☐

Upcoming events board posted and dated

Event title + date visible; past events removed

☐

Showcase zone set up for presenter / author work

Distinct area labelled Showcase or equivalent

☐

Presenter / author content loaded or linked

Confirmed with content owner

 

Conference-Specific Elements

Criterion / Pass Threshold

☐

Greek cultural / scavenger hunt artifact placed (if assigned)

Confirm with George / Greek team

☐

Quest clue placed correctly (if this Frame is a quest stop)

Cross-check against quest master list

☐

Tally.so submission form linked (if track accepts submissions)

Tally form URL confirmed and tested

 

6  Planned Activities & Events

Activity / Event

Date

Owner

Status

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7  Connected Frames & Portals

Destination Frame

Portal Type

Notes

iLRN Central (HUB-03)

Return portal

Primary inbound route

Assessment & Evaluation (BH-02)

Branch-to-Branch

Clinical assessment methods

Workforce Development (BH-09)

Branch-to-Branch

Healthcare workforce training

State of XR (HUB-01)

Branch-to-Hub

Large events

 

 

 

 

 

 

 

8  Asset Inventory

Asset Name / Description

Poly Count

File Size

Owner

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9  Accessibility Sign-Off  — reviewer must complete this, not the Frame owner

 

Wayfinding & Legibility

Criterion / Pass Threshold

☐

New user orients within 10 seconds without prior knowledge

Blind test with volunteer

☐

All text boards legible on mobile at default eye level

Phone screen test

☐

No element identified by colour or spatial position alone

Confirmed with audio OFF

 

Inclusivity

Criterion / Pass Threshold

☐

No flashing or strobing effects

Zero tolerance — photosensitivity risk

☐

Critical content accessible from a stationary avatar position

No movement required to read key boards

☐

Language on all boards is plain and welcoming to newcomers

Reviewed by someone outside Frame team

 

Device & Bandwidth

Criterion / Pass Threshold

☐

Fully usable on Chrome / Edge desktop

Full navigation completed without crash

☐

Usable on iOS Safari mobile

Full navigation completed without crash or major lag

☐

Loads within 30 sec on Slow 3G (Chrome DevTools → Network → Slow 3G)

Slow 3G test completed and passed

 

Sign-Off

Criterion / Pass Threshold

☐

Reviewer name and date recorded below

Required before Frame status = Ready

 

Reviewed By

 

Review Date

 

Outcome

 

Follow-Up Items

 

 

10  Codex Integration (BookStack)

Codex Book / Chapter

 

Codex Page URL

 

Last Synced

 

Outstanding Codex Tasks

 

 

11  Additional Notes & Open Questions

 

 

(8) Branch/House/Track #8: Nature & Environmental Sciences

H8 Nature.jpgH8 Nature SS.jpg

The current House 8 frame includes a one-room Japanese-style location with a manicured garden for events (shown above). As of January 29, 2026, it has not been decorated or assigned to host regular activities.

BH-08  Nature & Environmental Sciences

 

Frame Type

Branch House

Status

OPEN

Track / Branch

Natural & Environmental Sciences

Capacity

50 users

FrameVR URL

https://framevr.io/house8-nature

Notes

Book Club Activities

 

Frame Purpose

The disciplinary home for immersive learning in ecology, environmental science, and nature-based education. XR offers unique affordances for environmental education — transporting learners to ecosystems they cannot visit, visualising climate data, and building environmental empathy. This Frame also hosts ongoing Book Club activities.

 

Frame type context: Branch House — persistent disciplinary anchor with active Book Club programming. Book Club activities should be scheduled and posted on the events board, with connection to the Thirsty Scholar social space.

 

1  Ownership & Governance

Frame Lead / Owner

 

Content Contributors

 

Technical Steward

 

Accessibility Reviewer

 

Last Updated

 

 

2  Learning Design Requirements  —  + UDL 3.0

: Context-rich learning is central to environmental education.  emphasis on providing real-world context maps directly: the Frame should ground content in real ecosystems and place-based learning experiences, not abstract descriptions.

 

UDL: Nature and environmental contexts are naturally multi-sensory — XR can represent them through visual, audio, and spatial modalities. This Frame should model Representation richness: not just images of nature, but immersive or spatial representations where possible.

 

 

Universal Requirements (all frames)

Criterion / Pass Threshold

☐

Purpose statement posted in Frame at entry zone

Visible within 10 sec of entering

☐

Orientation cues for newcomers (what this space is, what to do)

Confirmed by blind test with volunteer

☐

Asynchronous contribution pathway available (forum, Codex, Discord link)

At least 1 async pathway; URL live

☐

Content accessible in text form via Codex (Representation — UDL)

Codex page live and linked in Frame

☐

No colour-only navigation cues — all zones/portals have text labels

Confirmed by reviewer

☐

Emotional tone is welcoming; language is jargon-free at entry

Confirmed by reviewer external to Frame team

 

Frame-Specific Requirements

Criterion / Pass Threshold

☐

Book Club schedule posted on events board (upcoming sessions, recurring cadence)

Dates confirmed with Book Club organiser

☐

Link to Thirsty Scholar social space present (Book Club community)

Portal or board link confirmed live

 

3  Design & Build Checklist

 

Layout & Purpose

Criterion / Pass Threshold

☐

Frame purpose defined in one sentence, posted at entry

Written purpose statement visible

☐

Environment size matches use case

Appropriate environment selected; not over/undersized

☐

Central meeting / focal area identifiable within 10–15 sec

Walk-through test by reviewer

 

Navigation

Criterion / Pass Threshold

☐

Minimum 2 outgoing portal links to other Frames

≥ 2 portals; 0 dead ends

☐

Consistent portal visual language (campus-wide asset style)

Matches campus portal standard

☐

Navigation path from entry to any key area ≤ 15 seconds

Timed walk-through by reviewer

☐

All portal destinations confirmed live

Click-tested by reviewer

 

Signage

Criterion / Pass Threshold

☐

All text legible on mobile screen at default eye level without zooming

Phone screen test

☐

No signage relies on colour alone

Label or icon accompanies all colour-coded elements

 

Zone Setup (if zones are used)

Criterion / Pass Threshold

☐

'Restrict all assets to zones' enabled if zones are in use

Frame settings → restrict assets = ON

☐

Each zone has a named purpose

Zone names visible in Frame settings

 

4  Performance & Asset Budget  — check via Frame Settings → Performance Rating or ?debug=true

FrameVR targets: ≤ 200 draw calls · ≤ 130,000 active faces · ≤ 20 materials. FPS target: 60 desktop, ≥ 40 minimum desktop, ≥ 30 iOS Safari.

 

 

Performance Monitor Readings

Criterion / Pass Threshold

☐

FPS ≥ 40 on desktop (Chrome/Edge)

Target 60; below 40 = must fix

☐

FPS ≥ 30 on iOS Safari mobile

Must pass before launch

☐

Draw call count ≤ 200

Babylon Inspector → Stats

☐

Active face/poly count ≤ 130,000

Babylon Inspector → Stats

☐

Material count ≤ 20

Babylon Inspector → Stats

☐

Performance Rating not flagged RED in Frame Settings

Yellow = caution; Red = block launch

 

Asset Hygiene

Criterion / Pass Threshold

☐

All images compressed before import (squoosh.app)

No raw camera/screen captures

☐

No Sketchfab model imported without poly-count review

Flagged models resolved or documented

☐

Unused assets deleted (not just hidden)

Assets list contains only active assets  Check with the owner of the asset before deletion!!

 

Media Settings

Criterion / Pass Threshold

☐

All videos set to NOT autoplay

Each video asset → autoplay = OFF

☐

Webcam/streaming screens disabled unless live event

Default OFF; enable only during live sessions

☐

No Smoke particle effects in use

High GPU cost; zero tolerance

☐

Animated objects minimised

Each loop adds ongoing GPU cost

 

FPS Desktop

 

FPS iOS Safari

 

Draw Calls

 

Poly Count

 

Materials

 

Perf. Rating

 

 

5  Content & Boards Checklist

 

Codex & Community Links

Criterion / Pass Threshold

☐

Codex page URL embedded as board or link in Frame

BookStack page URL live and linked

☐

Forum / InVision Community thread linked

Thread URL confirmed live

 

Content Boards

Criterion / Pass Threshold

☐

Image board(s) populated with track-relevant content

At least 1 board with real content, not placeholder

☐

Upcoming events board posted and dated

Event title + date visible; past events removed

☐

Showcase zone set up for presenter / author work

Distinct area labelled Showcase or equivalent

☐

Presenter / author content loaded or linked

Confirmed with content owner

 

Conference-Specific Elements

Criterion / Pass Threshold

☐

Greek cultural / scavenger hunt artifact placed (if assigned)

Confirm with George / Greek team

☐

Quest clue placed correctly (if this Frame is a quest stop)

Cross-check against quest master list

☐

Tally.so submission form linked (if track accepts submissions)

Tally form URL confirmed and tested

 

6  Planned Activities & Events

Activity / Event

Date

Owner

Status

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7  Connected Frames & Portals

Destination Frame

Portal Type

Notes

iLRN Central (HUB-03)

Return portal

Primary inbound route

Climate / Sustainability (SP-02)

Branch-to-Special

Environmental science overlap

STEM (BH-05)

Branch-to-Branch

Science education

The Thirsty Scholar (CS-08)

Branch-to-Social

Book Club connection

 

 

 

 

 

 

 

8  Asset Inventory

Asset Name / Description

Poly Count

File Size

Owner

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9  Accessibility Sign-Off  — reviewer must complete this, not the Frame owner

 

Wayfinding & Legibility

Criterion / Pass Threshold

☐

New user orients within 10 seconds without prior knowledge

Blind test with volunteer

☐

All text boards legible on mobile at default eye level

Phone screen test

☐

No element identified by colour or spatial position alone

Confirmed with audio OFF

 

Inclusivity

Criterion / Pass Threshold

☐

No flashing or strobing effects

Zero tolerance — photosensitivity risk

☐

Critical content accessible from a stationary avatar position

No movement required to read key boards

☐

Language on all boards is plain and welcoming to newcomers

Reviewed by someone outside Frame team

 

Device & Bandwidth

Criterion / Pass Threshold

☐

Fully usable on Chrome / Edge desktop

Full navigation completed without crash

☐

Usable on iOS Safari mobile

Full navigation completed without crash or major lag

☐

Loads within 30 sec on Slow 3G (Chrome DevTools → Network → Slow 3G)

Slow 3G test completed and passed

 

Sign-Off

Criterion / Pass Threshold

☐

Reviewer name and date recorded below

Required before Frame status = Ready

 

Reviewed By

 

Review Date

 

Outcome

 

Follow-Up Items

 

 

10  Codex Integration (BookStack)

Codex Book / Chapter

 

Codex Page URL

 

Last Synced

 

Outstanding Codex Tasks

 

 

11  Additional Notes & Open Questions

 

 

(9) Branch/House/Track #9: Workforce & Industry

H9 Workfoce SS.jpgH9 Workfoce Map.jpg

The current House 9 frame includes a small office area with multiple rooms for events (as shown above). As of January 29, 2026, it has not been decorated or assigned to host regular activities.

BH-09  Workforce Development & Industry Training

 

Frame Type

Branch House

Status

OPEN

Track / Branch

Workforce Development & Training

Capacity

50 users

FrameVR URL

https://framevr.io/house9-workforce

 

Frame Purpose

The disciplinary home for immersive learning in workplace training, professional development, and industry skill-building. This Frame bridges academic research and industry practice — a natural home for iLEAD practitioner voices alongside scholarly work on training effectiveness, transfer of learning, and performance support.

 

Frame type context: Branch House — persistent disciplinary anchor. Workforce Development has a natural dual audience of researchers and practitioners. The iLEAD Garden lens should be especially prominent here.

 

1  Ownership & Governance

Frame Lead / Owner

 

Content Contributors

 

Technical Steward

 

Accessibility Reviewer

 

Last Updated

 

 

2  Learning Design Requirements  —  + UDL 3.0

:  pragmatic stance — learning design before technology — is especially resonant in workforce contexts where ROI pressure can drive technology-first decisions. This Frame should model evidence-informed practice.

 

UDL: Workforce learners span enormous ranges of prior experience, language background, and learning context. UDL's multiple means of engagement is critical: the Frame must support both self-directed learners and those who need structured guidance.

 

 

Universal Requirements (all frames)

Criterion / Pass Threshold

☐

Purpose statement posted in Frame at entry zone

Visible within 10 sec of entering

☐

Orientation cues for newcomers (what this space is, what to do)

Confirmed by blind test with volunteer

☐

Asynchronous contribution pathway available (forum, Codex, Discord link)

At least 1 async pathway; URL live

☐

Content accessible in text form via Codex (Representation — UDL)

Codex page live and linked in Frame

☐

No colour-only navigation cues — all zones/portals have text labels

Confirmed by reviewer

☐

Emotional tone is welcoming; language is jargon-free at entry

Confirmed by reviewer external to Frame team

 

Frame-Specific Requirements

Criterion / Pass Threshold

☐

iLEAD practitioner content prominently featured (not only academic/research content)

At least 1 board or showcase item from practitioner perspective

☐

Industry partner acknowledgements present (if applicable)

Confirmed with branch contributor

 

3  Design & Build Checklist

 

Layout & Purpose

Criterion / Pass Threshold

☐

Frame purpose defined in one sentence, posted at entry

Written purpose statement visible

☐

Environment size matches use case

Appropriate environment selected; not over/undersized

☐

Central meeting / focal area identifiable within 10–15 sec

Walk-through test by reviewer

 

Navigation

Criterion / Pass Threshold

☐

Minimum 2 outgoing portal links to other Frames

≥ 2 portals; 0 dead ends

☐

Consistent portal visual language (campus-wide asset style)

Matches campus portal standard

☐

Navigation path from entry to any key area ≤ 15 seconds

Timed walk-through by reviewer

☐

All portal destinations confirmed live

Click-tested by reviewer

 

Signage

Criterion / Pass Threshold

☐

All text legible on mobile screen at default eye level without zooming

Phone screen test

☐

No signage relies on colour alone

Label or icon accompanies all colour-coded elements

 

Zone Setup (if zones are used)

Criterion / Pass Threshold

☐

'Restrict all assets to zones' enabled if zones are in use

Frame settings → restrict assets = ON

☐

Each zone has a named purpose

Zone names visible in Frame settings

 

4  Performance & Asset Budget  — check via Frame Settings → Performance Rating or ?debug=true

FrameVR targets: ≤ 200 draw calls · ≤ 130,000 active faces · ≤ 20 materials. FPS target: 60 desktop, ≥ 40 minimum desktop, ≥ 30 iOS Safari.

 

 

Performance Monitor Readings

Criterion / Pass Threshold

☐

FPS ≥ 40 on desktop (Chrome/Edge)

Target 60; below 40 = must fix

☐

FPS ≥ 30 on iOS Safari mobile

Must pass before launch

☐

Draw call count ≤ 200

Babylon Inspector → Stats

☐

Active face/poly count ≤ 130,000

Babylon Inspector → Stats

☐

Material count ≤ 20

Babylon Inspector → Stats

☐

Performance Rating not flagged RED in Frame Settings

Yellow = caution; Red = block launch

 

Asset Hygiene

Criterion / Pass Threshold

☐

All images compressed before import (squoosh.app)

No raw camera/screen captures

☐

No Sketchfab model imported without poly-count review

Flagged models resolved or documented

☐

Unused assets deleted (not just hidden)

Assets list contains only active assets  Check with the owner of the asset before deletion!!

 

Media Settings

Criterion / Pass Threshold

☐

All videos set to NOT autoplay

Each video asset → autoplay = OFF

☐

Webcam/streaming screens disabled unless live event

Default OFF; enable only during live sessions

☐

No Smoke particle effects in use

High GPU cost; zero tolerance

☐

Animated objects minimised

Each loop adds ongoing GPU cost

 

FPS Desktop

 

FPS iOS Safari

 

Draw Calls

 

Poly Count

 

Materials

 

Perf. Rating

 

 

5  Content & Boards Checklist

 

Codex & Community Links

Criterion / Pass Threshold

☐

Codex page URL embedded as board or link in Frame

BookStack page URL live and linked

☐

Forum / InVision Community thread linked

Thread URL confirmed live

 

Content Boards

Criterion / Pass Threshold

☐

Image board(s) populated with track-relevant content

At least 1 board with real content, not placeholder

☐

Upcoming events board posted and dated

Event title + date visible; past events removed

☐

Showcase zone set up for presenter / author work

Distinct area labelled Showcase or equivalent

☐

Presenter / author content loaded or linked

Confirmed with content owner

 

Conference-Specific Elements

Criterion / Pass Threshold

☐

Greek cultural / scavenger hunt artifact placed (if assigned)

Confirm with George / Greek team

☐

Quest clue placed correctly (if this Frame is a quest stop)

Cross-check against quest master list

☐

Tally.so submission form linked (if track accepts submissions)

Tally form URL confirmed and tested

 

6  Planned Activities & Events

Activity / Event

Date

Owner

Status

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7  Connected Frames & Portals

Destination Frame

Portal Type

Notes

iLRN Central (HUB-03)

Return portal

Primary inbound route

Medical Education (BH-07)

Branch-to-Branch

Healthcare workforce

Assessment & Evaluation (BH-02)

Branch-to-Branch

Training effectiveness measurement

State of XR (HUB-01)

Branch-to-Hub

Large events

 

 

 

 

 

 

 

8  Asset Inventory

Asset Name / Description

Poly Count

File Size

Owner

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9  Accessibility Sign-Off  — reviewer must complete this, not the Frame owner

 

Wayfinding & Legibility

Criterion / Pass Threshold

☐

New user orients within 10 seconds without prior knowledge

Blind test with volunteer

☐

All text boards legible on mobile at default eye level

Phone screen test

☐

No element identified by colour or spatial position alone

Confirmed with audio OFF

 

Inclusivity

Criterion / Pass Threshold

☐

No flashing or strobing effects

Zero tolerance — photosensitivity risk

☐

Critical content accessible from a stationary avatar position

No movement required to read key boards

☐

Language on all boards is plain and welcoming to newcomers

Reviewed by someone outside Frame team

 

Device & Bandwidth

Criterion / Pass Threshold

☐

Fully usable on Chrome / Edge desktop

Full navigation completed without crash

☐

Usable on iOS Safari mobile

Full navigation completed without crash or major lag

☐

Loads within 30 sec on Slow 3G (Chrome DevTools → Network → Slow 3G)

Slow 3G test completed and passed

 

Sign-Off

Criterion / Pass Threshold

☐

Reviewer name and date recorded below

Required before Frame status = Ready

 

Reviewed By

 

Review Date

 

Outcome

 

Follow-Up Items

 

 

10  Codex Integration

Codex Book / Chapter

 

Codex Page URL

 

Last Synced

 

Outstanding Codex Tasks

 

 

11  Additional Notes & Open Questions

 

 

(10) Branch/House/Track #10: Self- and Co-Regulated Learning

H10 SCILE.jpgThe current House 10 frame includes a floating gallery for presentations or events (shown above). As of January 29, 2026, it has not been decorated or assigned to host regular activities.

BH-10  Self & Co-Regulated Learning (SciLE)

 

Frame Type

Branch House

Status

OPEN

Track / Branch

Self & Co-regulated Learning

Capacity

50 users

FrameVR URL

https://framevr.io/house10-scile

 

Frame Purpose

The disciplinary home for research on how learners regulate their own learning processes — and how immersive environments support or hinder self-regulation and collaborative regulation. This Frame explores metacognition, motivation, agency, and the social dimensions of learning in XR contexts.

 

Frame type context: Branch House — persistent disciplinary anchor. SciLE is conceptually connected to UDL goal of learner agency, making it a natural ally of the IDEAS and Foundations branches.

 

1  Ownership & Governance

Frame Lead / Owner

 

Content Contributors

 

Technical Steward

 

Accessibility Reviewer

 

Last Updated

 

 

2  Learning Design Requirements  — UDL 3.0

:  observation that learning in VR is invisible resonates strongly here: self-regulation processes are internal and not easily observed. The Frame should surface methods for supporting and observing self-regulation in XR contexts.

 

UDL: UDL 3.0 goal — learner agency that is purposeful & reflective, resourceful & authentic, strategic & action-oriented — is the direct outcome that Self & Co-Regulated Learning research aims to understand. This Frame should make that connection explicit.

 

 

Universal Requirements (all frames)

Criterion / Pass Threshold

☐

Purpose statement posted in Frame at entry zone

Visible within 10 sec of entering

☐

Orientation cues for newcomers (what this space is, what to do)

Confirmed by blind test with volunteer

☐

Asynchronous contribution pathway available (forum, Codex, Discord link)

At least 1 async pathway; URL live

☐

Content accessible in text form via Codex (Representation — UDL)

Codex page live and linked in Frame

☐

No colour-only navigation cues — all zones/portals have text labels

Confirmed by reviewer

☐

Emotional tone is welcoming; language is jargon-free at entry

Confirmed by reviewer external to Frame team

 

Frame-Specific Requirements

Criterion / Pass Threshold

☐

UDL 3.0 learner agency connection made explicit (board or text element)

Present and readable from entry zone

☐

Co-regulation examples featured (not only individual self-regulation)

At least 1 collaborative regulation example in showcase

 

3  Design & Build Checklist

 

Layout & Purpose

Criterion / Pass Threshold

☐

Frame purpose defined in one sentence, posted at entry

Written purpose statement visible

☐

Environment size matches use case

Appropriate environment selected; not over/undersized

☐

Central meeting / focal area identifiable within 10–15 sec

Walk-through test by reviewer

 

Navigation

Criterion / Pass Threshold

☐

Minimum 2 outgoing portal links to other Frames

≥ 2 portals; 0 dead ends

☐

Consistent portal visual language (campus-wide asset style)

Matches campus portal standard

☐

Navigation path from entry to any key area ≤ 15 seconds

Timed walk-through by reviewer

☐

All portal destinations confirmed live

Click-tested by reviewer

 

Signage

Criterion / Pass Threshold

☐

All text legible on mobile screen at default eye level without zooming

Phone screen test

☐

No signage relies on colour alone

Label or icon accompanies all colour-coded elements

 

Zone Setup (if zones are used)

Criterion / Pass Threshold

☐

'Restrict all assets to zones' enabled if zones are in use

Frame settings → restrict assets = ON

☐

Each zone has a named purpose

Zone names visible in Frame settings

 

4  Performance & Asset Budget  — check via Frame Settings → Performance Rating or ?debug=true

FrameVR targets: ≤ 200 draw calls · ≤ 130,000 active faces · ≤ 20 materials. FPS target: 60 desktop, ≥ 40 minimum desktop, ≥ 30 iOS Safari.

 

 

Performance Monitor Readings

Criterion / Pass Threshold

☐

FPS ≥ 40 on desktop (Chrome/Edge)

Target 60; below 40 = must fix

☐

FPS ≥ 30 on iOS Safari mobile

Must pass before launch

☐

Draw call count ≤ 200

Babylon Inspector → Stats

☐

Active face/poly count ≤ 130,000

Babylon Inspector → Stats

☐

Material count ≤ 20

Babylon Inspector → Stats

☐

Performance Rating not flagged RED in Frame Settings

Yellow = caution; Red = block launch

 

Asset Hygiene

Criterion / Pass Threshold

☐

All images compressed before import (squoosh.app)

No raw camera/screen captures

☐

No Sketchfab model imported without poly-count review

Flagged models resolved or documented

☐

Unused assets deleted (not just hidden)

Assets list contains only active assets  Check with the owner of the asset before deletion!!

 

Media Settings

Criterion / Pass Threshold

☐

All videos set to NOT autoplay

Each video asset → autoplay = OFF

☐

Webcam/streaming screens disabled unless live event

Default OFF; enable only during live sessions

☐

No Smoke particle effects in use

High GPU cost; zero tolerance

☐

Animated objects minimised

Each loop adds ongoing GPU cost

 

FPS Desktop

 

FPS iOS Safari

 

Draw Calls

 

Poly Count

 

Materials

 

Perf. Rating

 

 

5  Content & Boards Checklist

 

Codex & Community Links

Criterion / Pass Threshold

☐

Codex page URL embedded as board or link in Frame

BookStack page URL live and linked

☐

Forum / InVision Community thread linked

Thread URL confirmed live

 

Content Boards

Criterion / Pass Threshold

☐

Image board(s) populated with track-relevant content

At least 1 board with real content, not placeholder

☐

Upcoming events board posted and dated

Event title + date visible; past events removed

☐

Showcase zone set up for presenter / author work

Distinct area labelled Showcase or equivalent

☐

Presenter / author content loaded or linked

Confirmed with content owner

 

Conference-Specific Elements

Criterion / Pass Threshold

☐

Greek cultural / scavenger hunt artifact placed (if assigned)

Confirm with George / Greek team

☐

Quest clue placed correctly (if this Frame is a quest stop)

Cross-check against quest master list

☐

Tally.so submission form linked (if track accepts submissions)

Tally form URL confirmed and tested

 

6  Planned Activities & Events

Activity / Event

Date

Owner

Status

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7  Connected Frames & Portals

Destination Frame

Portal Type

Notes

iLRN Central (HUB-03)

Return portal

Primary inbound route

Assessment & Evaluation (BH-02)

Branch-to-Branch

Measuring self-regulation

Foundations (BH-01)

Branch-to-Branch

Learning theory foundations

State of XR (HUB-01)

Branch-to-Hub

Large events

 

 

 

 

 

 

 

8  Asset Inventory

Asset Name / Description

Poly Count

File Size

Owner

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9  Accessibility Sign-Off  — reviewer must complete this, not the Frame owner

 

Wayfinding & Legibility

Criterion / Pass Threshold

☐

New user orients within 10 seconds without prior knowledge

Blind test with volunteer

☐

All text boards legible on mobile at default eye level

Phone screen test

☐

No element identified by colour or spatial position alone

Confirmed with audio OFF

 

Inclusivity

Criterion / Pass Threshold

☐

No flashing or strobing effects

Zero tolerance — photosensitivity risk

☐

Critical content accessible from a stationary avatar position

No movement required to read key boards

☐

Language on all boards is plain and welcoming to newcomers

Reviewed by someone outside Frame team

 

Device & Bandwidth

Criterion / Pass Threshold

☐

Fully usable on Chrome / Edge desktop

Full navigation completed without crash

☐

Usable on iOS Safari mobile

Full navigation completed without crash or major lag

☐

Loads within 30 sec on Slow 3G (Chrome DevTools → Network → Slow 3G)

Slow 3G test completed and passed

 

Sign-Off

Criterion / Pass Threshold

☐

Reviewer name and date recorded below

Required before Frame status = Ready

 

Reviewed By

 

Review Date

 

Outcome

 

Follow-Up Items

 

 

10  Codex Integration (BookStack)

Codex Book / Chapter

 

Codex Page URL

 

Last Synced

 

Outstanding Codex Tasks

 

 

11  Additional Notes & Open Questions

 

 

The Thirsty Scholar Debate Hall

ThirsyScholarMap.png

ThirsyScholarSS.png

The Thirsty Scholar Debate Hall frame includes a cafe atmosphere (shown above). As of January 29, 2026, it currently hosts the Digital Well-being 3D Book Club, in partnership with A.T. Stills University, with a door linked to the Circle of Scholars location that is also used for book club purposes. Book clubs take place on the second Friday of each month in the afternoon (see calendar for specific details).

CS-08  The Thirsty Scholar 

Frame Type

Community Space

Status

OPEN

Track / Branch

iLRN ORG

Capacity

50 users

FrameVR URL

https://framevr.io/thirsty-scholar

Notes

3D Book Club Fri starting 1/16/2026 (12-month programme)

 

Frame Purpose

The iLRN campus pub and informal scholarly gathering space — a sister social space to the Haptics Café, with a slightly more academic flavour. The Thirsty Scholar hosts the ongoing Friday 3D Book Club (starting 1/16/2026, 12-month programme) and serves as a drop-in space for informal scholarly conversation.

 

Frame type context: Community Space (Social/Experiential) — experiential design, atmosphere priority. The 12-month Book Club programme makes this a particularly active and persistent space; programming and scheduling must be kept current.

 

1  Ownership & Governance

Frame Lead / Owner

 

Content Contributors

 

Technical Steward

 

Accessibility Reviewer

 

Last Updated

 

 

2  Learning Design Requirements  —  + UDL 3.0

: The Thirsty Scholar embodies  transactional learning principle in its most informal form: knowledge exchange happens through conversation, not curriculum. Design should support that exchange by making it easy for people to gather and talk.

 

UDL: The Book Club programme must be accessible beyond in-world attendance: asynchronous participation options (forum, Codex discussion) should be linked from the Frame so participants across time zones can engage.

 

 

Universal Requirements (all frames)

Criterion / Pass Threshold

☐

Purpose statement posted in Frame at entry zone

Visible within 10 sec of entering

☐

Orientation cues for newcomers (what this space is, what to do)

Confirmed by blind test with volunteer

☐

Asynchronous contribution pathway available (forum, Codex, Discord link)

At least 1 async pathway; URL live

☐

Content accessible in text form via Codex (Representation — UDL)

Codex page live and linked in Frame

☐

No colour-only navigation cues — all zones/portals have text labels

Confirmed by reviewer

☐

Emotional tone is welcoming; language is jargon-free at entry

Confirmed by reviewer external to Frame team

 

Frame-Specific Requirements

Criterion / Pass Threshold

☐

Friday Book Club schedule posted (1/16/2026 start, recurring weekly, 12-month programme)

Schedule current; dates confirmed with Book Club organiser

☐

Asynchronous Book Club participation pathway present (forum or Codex link)

URL live and tested — for participants who cannot attend live

☐

Atmosphere design confirmed — pub/scholarly gathering feel, not conference room

Reviewer confirms on entry

 

3  Design & Build Checklist

 

Layout & Purpose

Criterion / Pass Threshold

☐

Frame purpose defined in one sentence, posted at entry

Written purpose statement visible

☐

Environment size matches use case

Appropriate environment selected; not over/undersized

☐

Central meeting / focal area identifiable within 10–15 sec

Walk-through test by reviewer

 

Navigation

Criterion / Pass Threshold

☐

Minimum 2 outgoing portal links to other Frames

≥ 2 portals; 0 dead ends

☐

Consistent portal visual language (campus-wide asset style)

Matches campus portal standard

☐

Navigation path from entry to any key area ≤ 15 seconds

Timed walk-through by reviewer

☐

All portal destinations confirmed live

Click-tested by reviewer

 

Signage

Criterion / Pass Threshold

☐

All text legible on mobile screen at default eye level without zooming

Phone screen test

☐

No signage relies on colour alone

Label or icon accompanies all colour-coded elements

 

Zone Setup (if zones are used)

Criterion / Pass Threshold

☐

'Restrict all assets to zones' enabled if zones are in use

Frame settings → restrict assets = ON

☐

Each zone has a named purpose

Zone names visible in Frame settings

 

4  Performance & Asset Budget  — check via Frame Settings → Performance Rating or ?debug=true

FrameVR targets: ≤ 200 draw calls · ≤ 130,000 active faces · ≤ 20 materials. FPS target: 60 desktop, ≥ 40 minimum desktop, ≥ 30 iOS Safari.

 

 

Performance Monitor Readings

Criterion / Pass Threshold

☐

FPS ≥ 40 on desktop (Chrome/Edge)

Target 60; below 40 = must fix

☐

FPS ≥ 30 on iOS Safari mobile

Must pass before launch

☐

Draw call count ≤ 200

Babylon Inspector → Stats

☐

Active face/poly count ≤ 130,000

Babylon Inspector → Stats

☐

Material count ≤ 20

Babylon Inspector → Stats

☐

Performance Rating not flagged RED in Frame Settings

Yellow = caution; Red = block launch

 

Asset Hygiene

Criterion / Pass Threshold

☐

All images compressed before import (squoosh.app)

No raw camera/screen captures

☐

No Sketchfab model imported without poly-count review

Flagged models resolved or documented

☐

Unused assets deleted (not just hidden)

Assets list contains only active assets  

image.png Check with the owner of the asset before deletion!!

 

Media Settings

Criterion / Pass Threshold

☐

All videos set to NOT autoplay

Each video asset → autoplay = OFF

☐

Webcam/streaming screens disabled unless live event

Default OFF; enable only during live sessions

☐

No Smoke particle effects in use

High GPU cost; zero tolerance

☐

Animated objects minimised

Each loop adds ongoing GPU cost

 

FPS Desktop

 

FPS iOS Safari

 

Draw Calls

 

Poly Count

 

Materials

 

Perf. Rating

 

 

5  Content & Boards Checklist

 

Codex & Community Links

Criterion / Pass Threshold

☐

Codex page URL embedded as board or link in Frame

BookStack page URL live and linked

☐

Forum / InVision Community thread linked

Thread URL confirmed live

 

Content Boards

Criterion / Pass Threshold

☐

Image board(s) populated with track-relevant content

At least 1 board with real content, not placeholder

☐

Upcoming events board posted and dated

Event title + date visible; past events removed

☐

Showcase zone set up for presenter / author work

Distinct area labelled Showcase or equivalent

☐

Presenter / author content loaded or linked

Confirmed with content owner

 

Conference-Specific Elements

Criterion / Pass Threshold

☐

Greek cultural / scavenger hunt artifact placed (if assigned)

Confirm with George / Greek team

☐

Quest clue placed correctly (if this Frame is a quest stop)

Cross-check against quest master list

☐

Tally.so submission form linked (if track accepts submissions)

Tally form URL confirmed and tested

 

6  Planned Activities & Events

Activity / Event

Date

Owner

Status

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7  Connected Frames & Portals

Destination Frame

Portal Type

Notes

iLRN Central (HUB-03)

Return portal — featured social link

Signposted from Central

Haptics Café (CS-07)

Social-to-Social

Sister social space

Circle of Scholars (CS-01)

Social-to-Community

Book Club academic connection

Nature & Environmental Sciences (BH-08)

Social-to-Branch

Book Club disciplinary connection

 

 

 

 

 

 

 

8  Asset Inventory

Asset Name / Description

Poly Count

File Size

Owner

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9  Accessibility Sign-Off  — reviewer must complete this, not the Frame owner

 

Wayfinding & Legibility

Criterion / Pass Threshold

☐

New user orients within 10 seconds without prior knowledge

Blind test with volunteer

☐

All text boards legible on mobile at default eye level

Phone screen test

☐

No element identified by colour or spatial position alone

Confirmed with audio OFF

 

Inclusivity

Criterion / Pass Threshold

☐

No flashing or strobing effects

Zero tolerance — photosensitivity risk

☐

Critical content accessible from a stationary avatar position

No movement required to read key boards

☐

Language on all boards is plain and welcoming to newcomers

Reviewed by someone outside Frame team

 

Device & Bandwidth

Criterion / Pass Threshold

☐

Fully usable on Chrome / Edge desktop

Full navigation completed without crash

☐

Usable on iOS Safari mobile

Full navigation completed without crash or major lag

☐

Loads within 30 sec on Slow 3G (Chrome DevTools → Network → Slow 3G)

Slow 3G test completed and passed

 

Sign-Off

Criterion / Pass Threshold

☐

Reviewer name and date recorded below

Required before Frame status = Ready

 

Reviewed By

 

Review Date

 

Outcome

 

Follow-Up Items

 

 

10  Codex Integration (BookStack)

Codex Book / Chapter

 

Codex Page URL

 

Last Synced

 

Outstanding Codex Tasks

 

 

11  Additional Notes & Open Questions

 

 

Haptics Café

iLRN2026 Frame Development & Operations

0. Build Governance Rules 

Every asset must either:

If it does none of these, it should be removed.

1. Frame Overview

Frame Name:
Associated Program Area(s):
(e.g., Main Stage, Knowledge Tree – NES, Student Center, Guided Virtual Adventures)

Primary Purpose:

One–two sentences describing why this Frame exists in the conference ecosystem.

Secondary Functions:

Target Audiences:
(e.g., presenters, attendees, students, volunteers, leadership)

Operational Mode:

2. Ownership & Stewardship

Frame Owner (Accountable):
(Name, role)

Co-Steward(s):
(Name, role)

Decision Authority:

Who resolves design, scheduling, or access questions.

Escalation Path:

If something breaks or a decision stalls, where does it go?

3. Design & Experience Intent

Experience Goal:

What should participants feel and understand when leaving this Frame?

Design Constraints:
(e.g., capacity limits, spatial layout, Frame VR affordances)

Key Interaction Patterns:

Athens Reuse or Extension (if applicable):

How this Frame translates to, supports, or complements the face-to-face event.

Opinion: Explicitly documenting intent here prevents Frames from drifting into “generic meeting rooms.”

4. Wayfinding & Navigation

Entry Points:
(e.g., Hub link, schedule click-through, guided tour)

Internal Wayfinding Elements:

Exit Paths:
(e.g., return to Hub, next session Frame)

Wayfinding Owner:
(Name)

5. Accessibility & Inclusion Checklist

Accessibility Lead:
(Name)

Baseline Commitments:

Known Constraints or Risks:

Be explicit—this supports transparency, not perfection signaling.

Athens Considerations:
(e.g., language support, physical accessibility alignment)

6. Volunteer & Support Roles

Required Roles

Role Name Backup Notes
Greeter / Wayfinder      
Presentation Moderator      
Tech Support      
Volunteer Float      

Training Required:

Shift Coverage Notes:
(e.g., handoffs across time zones)

7. Presentation & Session Operations

Presentation Format(s):

Moderator Responsibilities:

Speaker Support Assets:
(e.g., slide upload location, backup links)

8. Technical Configuration

Frame URL:
Capacity:
Backup Space (if any):

Known Failure Modes:
(e.g., audio lag, late arrivals, capacity overflow)

Contingency Plan:

Where people go if this Frame fails.

9. 48-Hour Online Conference Integration

Primary Active Windows:
(e.g., Day 1 Morning UTC, Day 2 Late UTC)

Linked Events:
(Reference to Events Timeline IDs)

Quiet / Reset Periods:

Explicitly note when nothing should be scheduled.

10. Post-Conference Use

Intended Afterlife:

Documentation Owner:

Who ensures lessons learned are captured.

Guided Virtual Adventures

Guided Virtual Adventures Map.jpgGuided Virtual Adventures SS.jpgThe current Guided Virtual Adventures frame includes multiple islands with display screens and contains space for large presentations or events (shown above). As of January 29, 2026, it has not been decorated for iLRN 2026 (contains signage for Chicago 2025) or assigned to host regular activities.

CS-06  Guided Virtual Adventures HQ

 

Frame Type

Community Space

Status

OPEN

Track / Branch

iLRN ORG

Capacity

50 users

FrameVR URL

https://framevr.io/gva

 

Frame Purpose

The operational headquarters for Guided Virtual Adventures — structured facilitated experiences that take iLRN community members through curated XR journeys. This Frame serves as the launch point, orientation space, and debrief zone for GVA programming, connecting the adventure experience to the broader iLRN learning community.

 

Frame type context: Community Space (Functional/Programmatic) — clear stage or focal point for facilitated sessions. GVA programming should be scheduled and posted; this is not a drop-in space.

 

1  Ownership & Governance

Frame Lead / Owner

 

Content Contributors

 

Technical Steward

 

Accessibility Reviewer

 

Last Updated

 

 

2  Learning Design Requirements  —  + UDL 3.0

: GVA is the closest campus equivalent to  guided learning model — providing the map and compass for navigating an XR experience. The HQ Frame must make the value and structure of GVA sessions clear to newcomers before they commit to participating.

 

UDL: Guided experiences carry particular UDL responsibility: the facilitator is the primary accessibility mechanism. All GVA sessions should have explicit onboarding, opt-out/opt-in options for different activity types, and a debrief structure that accommodates multiple expression modes.

 

 

Universal Requirements (all frames)

Criterion / Pass Threshold

☐

Purpose statement posted in Frame at entry zone

Visible within 10 sec of entering

☐

Orientation cues for newcomers (what this space is, what to do)

Confirmed by blind test with volunteer

☐

Asynchronous contribution pathway available (forum, Codex, Discord link)

At least 1 async pathway; URL live

☐

Content accessible in text form via Codex (Representation — UDL)

Codex page live and linked in Frame

☐

No colour-only navigation cues — all zones/portals have text labels

Confirmed by reviewer

☐

Emotional tone is welcoming; language is jargon-free at entry

Confirmed by reviewer external to Frame team

 

Frame-Specific Requirements

Criterion / Pass Threshold

☐

GVA programme schedule posted (upcoming adventures, facilitator named)

Confirmed with GVA programme lead

☐

Pre-adventure orientation information available (what to expect, how to prepare)

Board or document present before entry to adventure

☐

Debrief / reflection zone present in Frame

Area designated and labelled

 

3  Design & Build Checklist

 

Layout & Purpose

Criterion / Pass Threshold

☐

Frame purpose defined in one sentence, posted at entry

Written purpose statement visible

☐

Environment size matches use case

Appropriate environment selected; not over/undersized

☐

Central meeting / focal area identifiable within 10–15 sec

Walk-through test by reviewer

 

Navigation

Criterion / Pass Threshold

☐

Minimum 2 outgoing portal links to other Frames

≥ 2 portals; 0 dead ends

☐

Consistent portal visual language (campus-wide asset style)

Matches campus portal standard

☐

Navigation path from entry to any key area ≤ 15 seconds

Timed walk-through by reviewer

☐

All portal destinations confirmed live

Click-tested by reviewer

 

Signage

Criterion / Pass Threshold

☐

All text legible on mobile screen at default eye level without zooming

Phone screen test

☐

No signage relies on colour alone

Label or icon accompanies all colour-coded elements

 

Zone Setup (if zones are used)

Criterion / Pass Threshold

☐

'Restrict all assets to zones' enabled if zones are in use

Frame settings → restrict assets = ON

☐

Each zone has a named purpose

Zone names visible in Frame settings

 

4  Performance & Asset Budget  — check via Frame Settings → Performance Rating or ?debug=true

FrameVR targets: ≤ 200 draw calls · ≤ 130,000 active faces · ≤ 20 materials. FPS target: 60 desktop, ≥ 40 minimum desktop, ≥ 30 iOS Safari.

 

 

Performance Monitor Readings

Criterion / Pass Threshold

☐

FPS ≥ 40 on desktop (Chrome/Edge)

Target 60; below 40 = must fix

☐

FPS ≥ 30 on iOS Safari mobile

Must pass before launch

☐

Draw call count ≤ 200

Babylon Inspector → Stats

☐

Active face/poly count ≤ 130,000

Babylon Inspector → Stats

☐

Material count ≤ 20

Babylon Inspector → Stats

☐

Performance Rating not flagged RED in Frame Settings

Yellow = caution; Red = block launch

 

Asset Hygiene

Criterion / Pass Threshold

☐

All images compressed before import (squoosh.app)

No raw camera/screen captures

☐

No Sketchfab model imported without poly-count review

Flagged models resolved or documented

☐

Unused assets deleted (not just hidden)

Assets list contains only active assets  Check with the owner of the asset before deletion!!

 

Media Settings

Criterion / Pass Threshold

☐

All videos set to NOT autoplay

Each video asset → autoplay = OFF

☐

Webcam/streaming screens disabled unless live event

Default OFF; enable only during live sessions

☐

No Smoke particle effects in use

High GPU cost; zero tolerance

☐

Animated objects minimised

Each loop adds ongoing GPU cost

 

FPS Desktop

 

FPS iOS Safari

 

Draw Calls

 

Poly Count

 

Materials

 

Perf. Rating

 

 

5  Content & Boards Checklist

 

Codex & Community Links

Criterion / Pass Threshold

☐

Codex page URL embedded as board or link in Frame

BookStack page URL live and linked

☐

Forum / InVision Community thread linked

Thread URL confirmed live

 

Content Boards

Criterion / Pass Threshold

☐

Image board(s) populated with track-relevant content

At least 1 board with real content, not placeholder

☐

Upcoming events board posted and dated

Event title + date visible; past events removed

☐

Showcase zone set up for presenter / author work

Distinct area labelled Showcase or equivalent

☐

Presenter / author content loaded or linked

Confirmed with content owner

 

Conference-Specific Elements

Criterion / Pass Threshold

☐

Greek cultural / scavenger hunt artifact placed (if assigned)

Confirm with George / Greek team

☐

Quest clue placed correctly (if this Frame is a quest stop)

Cross-check against quest master list

☐

Tally.so submission form linked (if track accepts submissions)

Tally form URL confirmed and tested

 

6  Planned Activities & Events

Activity / Event

Date

Owner

Status

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7  Connected Frames & Portals

Destination Frame

Portal Type

Notes

iLRN Central (HUB-03)

Return portal

Primary inbound route

Student Center (CS-03)

Community-to-Community

GVA audience overlap

 

 

 

 

 

 

 

8  Asset Inventory

Asset Name / Description

Poly Count

File Size

Owner

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9  Accessibility Sign-Off  — reviewer must complete this, not the Frame owner

 

Wayfinding & Legibility

Criterion / Pass Threshold

☐

New user orients within 10 seconds without prior knowledge

Blind test with volunteer

☐

All text boards legible on mobile at default eye level

Phone screen test

☐

No element identified by colour or spatial position alone

Confirmed with audio OFF

 

Inclusivity

Criterion / Pass Threshold

☐

No flashing or strobing effects

Zero tolerance — photosensitivity risk

☐

Critical content accessible from a stationary avatar position

No movement required to read key boards

☐

Language on all boards is plain and welcoming to newcomers

Reviewed by someone outside Frame team

 

Device & Bandwidth

Criterion / Pass Threshold

☐

Fully usable on Chrome / Edge desktop

Full navigation completed without crash

☐

Usable on iOS Safari mobile

Full navigation completed without crash or major lag

☐

Loads within 30 sec on Slow 3G (Chrome DevTools → Network → Slow 3G)

Slow 3G test completed and passed

 

Sign-Off

Criterion / Pass Threshold

☐

Reviewer name and date recorded below

Required before Frame status = Ready

 

Reviewed By

 

Review Date

 

Outcome

 

Follow-Up Items

 

 

10  Codex Integration (BookStack)

Codex Book / Chapter

 

Codex Page URL

 

Last Synced

 

Outstanding Codex Tasks

 

 

11  Additional Notes & Open Questions

 

 

Frame VR Playground

iLRN2026 Frame Development & Operations

0. Build Governance Rules 

Every asset must either:

If it does none of these, it should be removed.

1. Frame Overview

Frame Name:
Associated Program Area(s):
(e.g., Main Stage, Knowledge Tree – NES, Student Center, Guided Virtual Adventures)

Primary Purpose:

One–two sentences describing why this Frame exists in the conference ecosystem.

Secondary Functions:

Target Audiences:
(e.g., presenters, attendees, students, volunteers, leadership)

Operational Mode:

2. Ownership & Stewardship

Frame Owner (Accountable):
(Name, role)

Co-Steward(s):
(Name, role)

Decision Authority:

Who resolves design, scheduling, or access questions.

Escalation Path:

If something breaks or a decision stalls, where does it go?

3. Design & Experience Intent

Experience Goal:

What should participants feel and understand when leaving this Frame?

Design Constraints:
(e.g., capacity limits, spatial layout, Frame VR affordances)

Key Interaction Patterns:

Athens Reuse or Extension (if applicable):

How this Frame translates to, supports, or complements the face-to-face event.

Opinion: Explicitly documenting intent here prevents Frames from drifting into “generic meeting rooms.”

4. Wayfinding & Navigation

Entry Points:
(e.g., Hub link, schedule click-through, guided tour)

Internal Wayfinding Elements:

Exit Paths:
(e.g., return to Hub, next session Frame)

Wayfinding Owner:
(Name)

5. Accessibility & Inclusion Checklist

Accessibility Lead:
(Name)

Baseline Commitments:

Known Constraints or Risks:

Be explicit—this supports transparency, not perfection signaling.

Athens Considerations:
(e.g., language support, physical accessibility alignment)

6. Volunteer & Support Roles

Required Roles

Role Name Backup Notes
Greeter / Wayfinder      
Presentation Moderator      
Tech Support      
Volunteer Float      

Training Required:

Shift Coverage Notes:
(e.g., handoffs across time zones)

7. Presentation & Session Operations

Presentation Format(s):

Moderator Responsibilities:

Speaker Support Assets:
(e.g., slide upload location, backup links)

8. Technical Configuration

Frame URL:
Capacity:
Backup Space (if any):

Known Failure Modes:
(e.g., audio lag, late arrivals, capacity overflow)

Contingency Plan:

Where people go if this Frame fails.

9. 48-Hour Online Conference Integration

Primary Active Windows:
(e.g., Day 1 Morning UTC, Day 2 Late UTC)

Linked Events:
(Reference to Events Timeline IDs)

Quiet / Reset Periods:

Explicitly note when nothing should be scheduled.

10. Post-Conference Use

Intended Afterlife:

Documentation Owner:

Who ensures lessons learned are captured.

Design Guild

iLRN2026 Frame Development & Operations

0. Build Governance Rules

Every asset must either:

If it does none of these, it should be removed.

1. Frame Overview

Frame Name:
Associated Program Area(s):
(e.g., Main Stage, Knowledge Tree – NES, Student Center, Guided Virtual Adventures)

Primary Purpose:

One–two sentences describing why this Frame exists in the conference ecosystem.

Secondary Functions:

Target Audiences:
(e.g., presenters, attendees, students, volunteers, leadership)

Operational Mode:

2. Ownership & Stewardship

Frame Owner (Accountable):
(Name, role)

Co-Steward(s):
(Name, role)

Decision Authority:

Who resolves design, scheduling, or access questions.

Escalation Path:

If something breaks or a decision stalls, where does it go?

3. Design & Experience Intent

Experience Goal:

What should participants feel and understand when leaving this Frame?

Design Constraints:
(e.g., capacity limits, spatial layout, Frame VR affordances)

Key Interaction Patterns:

Athens Reuse or Extension (if applicable):

How this Frame translates to, supports, or complements the face-to-face event.

Opinion: Explicitly documenting intent here prevents Frames from drifting into “generic meeting rooms.”

4. Wayfinding & Navigation

Entry Points:
(e.g., Hub link, schedule click-through, guided tour)

Internal Wayfinding Elements:

Exit Paths:
(e.g., return to Hub, next session Frame)

Wayfinding Owner:
(Name)

5. Accessibility & Inclusion Checklist

Accessibility Lead:
(Name)

Baseline Commitments:

Known Constraints or Risks:

Be explicit—this supports transparency, not perfection signaling.

Athens Considerations:
(e.g., language support, physical accessibility alignment)

6. Volunteer & Support Roles

Required Roles

Role Name Backup Notes
Greeter / Wayfinder      
Presentation Moderator      
Tech Support      
Volunteer Float      

Training Required:

Shift Coverage Notes:
(e.g., handoffs across time zones)

7. Presentation & Session Operations

Presentation Format(s):

Moderator Responsibilities:

Speaker Support Assets:
(e.g., slide upload location, backup links)

8. Technical Configuration

Frame URL:
Capacity:
Backup Space (if any):

Known Failure Modes:
(e.g., audio lag, late arrivals, capacity overflow)

Contingency Plan:

Where people go if this Frame fails.

9. 48-Hour Online Conference Integration

Primary Active Windows:
(e.g., Day 1 Morning UTC, Day 2 Late UTC)

Linked Events:
(Reference to Events Timeline IDs)

Quiet / Reset Periods:

Explicitly note when nothing should be scheduled.

10. Post-Conference Use

Intended Afterlife:

Documentation Owner:

Who ensures lessons learned are captured.

Mountain Retreat (Hidden!)

iLRN2026 Frame Development & Operations

0. Build Governance Rules (NEW SECTION — at top)

Every asset must either:

If it does none of these, it should be removed.

1. Frame Overview

Frame Name:
Associated Program Area(s):
(e.g., Main Stage, Knowledge Tree – NES, Student Center, Guided Virtual Adventures)

Primary Purpose:

One–two sentences describing why this Frame exists in the conference ecosystem.

Secondary Functions:

Target Audiences:
(e.g., presenters, attendees, students, volunteers, leadership)

Operational Mode:

2. Ownership & Stewardship

Frame Owner (Accountable):
(Name, role)

Co-Steward(s):
(Name, role)

Decision Authority:

Who resolves design, scheduling, or access questions.

Escalation Path:

If something breaks or a decision stalls, where does it go?

3. Design & Experience Intent

Experience Goal:

What should participants feel and understand when leaving this Frame?

Design Constraints:
(e.g., capacity limits, spatial layout, Frame VR affordances)

Key Interaction Patterns:

Athens Reuse or Extension (if applicable):

How this Frame translates to, supports, or complements the face-to-face event.

Opinion: Explicitly documenting intent here prevents Frames from drifting into “generic meeting rooms.”

4. Wayfinding & Navigation

Entry Points:
(e.g., Hub link, schedule click-through, guided tour)

Internal Wayfinding Elements:

Exit Paths:
(e.g., return to Hub, next session Frame)

Wayfinding Owner:
(Name)

5. Accessibility & Inclusion Checklist

Accessibility Lead:
(Name)

Baseline Commitments:

Known Constraints or Risks:

Be explicit—this supports transparency, not perfection signaling.

Athens Considerations:
(e.g., language support, physical accessibility alignment)

6. Volunteer & Support Roles

Required Roles

Role Name Backup Notes
Greeter / Wayfinder      
Presentation Moderator      
Tech Support      
Volunteer Float      

Training Required:

Shift Coverage Notes:
(e.g., handoffs across time zones)

7. Presentation & Session Operations

Presentation Format(s):

Moderator Responsibilities:

Speaker Support Assets:
(e.g., slide upload location, backup links)

8. Technical Configuration

Frame URL:
Capacity:
Backup Space (if any):

Known Failure Modes:
(e.g., audio lag, late arrivals, capacity overflow)

Contingency Plan:

Where people go if this Frame fails.

9. 48-Hour Online Conference Integration

Primary Active Windows:
(e.g., Day 1 Morning UTC, Day 2 Late UTC)

Linked Events:
(Reference to Events Timeline IDs)

Quiet / Reset Periods:

Explicitly note when nothing should be scheduled.

10. Post-Conference Use

Intended Afterlife:

Documentation Owner:

Who ensures lessons learned are captured.