# Conference Campus & Volunteer Readiness Benchmarks **iLRN 2026 Virtual Campus** **Campus Build — Benchmarks & Timeline** *April 24 — June 14, 2026* FrameVR Practice Space: [https://framevr.io/design-guild](https://framevr.io/design-guild) Miro Board for Team Assignments + Kanban: [https://miro.com/app/board/uXjVHd8Mmqk=/](https://miro.com/app/board/uXjVHd8Mmqk=/) *Online Conference: June 14–15, 2026 • Theme: From Plato's Cave to Open Immersive Societies*
**Team** **Focus** **Duties**
**Team A** **Campus Infrastructure** Wayfinding, buttons, selfie stations, interactive elements, performance monitoring
**Team B** **Greek Theme & Scavenger Hunt** Greek cultural elements, scavenger hunt design and placement across all Frames
**Team C** **Content & Exhibits** Presentation/poster placement, Innovation Gardens exhibits, branch house content. May subdivide into C-1, C-2 etc. as needed.
**Open Hours: **3x per week through May — primary collaboration and build sessions **Build Days: **Dedicated full sessions for major milestones — dates to be confirmed **Phase Overview**
**Phase** **Dates** **Focus**
**0** April 24 Build Day Kickoff — team orientation, frame walkthroughs, task assignment
**1** Apr 25 – May 9 Foundation — wayfinding, base infrastructure, scavenger hunt design
**2** May 10 – May 23 Content & Interactivity — exhibits, selfie stations, polls/quizzes, Greek elements
**3** May 24 – Jun 6 Presentation & Polish — presenter/poster placement, scavenger hunt QA, performance checks
**4** Jun 7 – Jun 13 Usability Walkthrough & Final Fixes — freeze on new assets, fix only
**LIVE** **Jun 14–15** **Online Conference — campus open to all participants**
**Phase 0 — Build Day Kickoff** **April 24, 2026** The Build Day is the launch point for the full campus effort. All teams orient to the campus, walk through each Frame, understand their scope, and leave with assigned tasks and a shared understanding of standards and constraints.
**Activity** **Owner** **Notes**
Campus walkthrough — all Frames All Teams Orient everyone to current state
Performance baseline review Team A Share CSV data and budget constraints
Brand guidelines distribution All Teams Aegean Deep, Athens Cyan, Agora Orange, Cinzel/Raleway/Lato
Task assignment by team Team Leads Each team leaves with a concrete task list
Scavenger hunt concept discussion Team B Frame coverage, clue format, Greek theme integration
Establish naming conventions Team A Scene names, asset naming, portal labels
**Benchmark: **All teams oriented, tasks assigned, brand guidelines distributed, scavenger hunt concept agreed. **Phase 1 — Foundation** **April 25 – May 9, 2026** **Team A — Campus Infrastructure**
**Benchmark** **Target Date** **Status**
Wayfinding poster design finalised (brand-compliant) May 2 *☐ Not started*
Wayfinding posters placed in all Frames May 9 *☐ Not started*
Navigation button set designed (compressed PNGs, brand palette) May 2 *☐ Not started*
Navigation buttons placed in all Frames May 9 *☐ Not started*
iLRN\_Central Bot Configuration May 9 *☐ Not started*
LIVE / DRAFT scenes established in all active Frames May 2 *☐ Not started*
Performance CSV baseline captured for each Frame DRAFT May 9 *☐ Not started*
**Team B — Greek Theme & Scavenger Hunt**
**Benchmark** **Target Date** **Status**
Scavenger hunt structure finalised — number of stops, clue format, prize/recognition May 2 *☐ Not started*
Frame assignments for each scavenger hunt stop confirmed May 2 *☐ Not started*
Greek cultural asset list drafted (artifacts, imagery, text) May 9 *☐ Not started*
Asset compression standards confirmed with Team A May 2 *☐ Not started*
**Team C — Content & Exhibits**
**Benchmark** **Target Date** **Status**
Exhibit plan for Innovation Gardens drafted May 9 *☐ Not started*
Branch House content priorities identified per room May 9 *☐ Not started*
Presenter/poster submission process confirmed May 9 *☐ Not started*
**Phase 2 — Content & Interactivity** **May 10 – May 23, 2026** **Team A — Campus Infrastructure**
**Benchmark** **Target Date** **Status**
Selfie station(s) designed and placed May 16 *☐ Not started*
Interactive elements placed — polls, quizzes, trigger buttons, sound May 23 *☐ Not started*
iLRN\_Central Agora scene configured (second mode for facilitated discussion) May 23 *☐ Not started*
Performance check — all Frames with Phase 1 assets in place May 16 *☐ Not started*
Any Frames flagged RED in performance resolved May 23 *☐ Not started*
**Team B — Greek Theme & Scavenger Hunt**
**Benchmark** **Target Date** **Status**
Greek cultural assets placed in assigned Frames May 23 *☐ Not started*
Scavenger hunt clues written and reviewed May 16 *☐ Not started*
Scavenger hunt clue objects placed in all assigned Frames May 23 *☐ Not started*
Participant instruction sheet / entry point for scavenger hunt drafted May 23 *☐ Not started*
**Team C — Content & Exhibits**
**Benchmark** **Target Date** **Status**
Innovation Gardens exhibit layout placed and populated May 23 *☐ Not started*
Branch House room content populated (at minimum: artwork, buttons, audio, poster) May 23 *☐ Not started*
Additional exhibit content placed where available May 23 *☐ Not started*
**Volunteer Milestone: Campus Familiarisation — May 23** All confirmed online volunteers complete a guided walkthrough of the virtual campus. Goal is familiarisation — not training on roles yet. Volunteers should leave knowing how to navigate the space, where key Frames are, and how to use the whiteboard and interactive elements.
**Volunteer Benchmark** **Target Date** **Status**
Volunteer list confirmed — online roles identified May 16 *☐ Not started*
Campus familiarisation session held (guided walkthrough, all key Frames) May 23 *☐ Not started*
Volunteer questions and concerns logged for Phase 3 briefing May 23 *☐ Not started*
**Phase 3 — Presentation & Polish** **May 24 – June 6, 2026** **Team A — Campus Infrastructure**
**Benchmark** **Target Date** **Status**
Final performance CSV captured for all Frames Jun 1 *☐ Not started*
All Frames passing performance thresholds (avg FPS ≥ 40) Jun 6 *☐ Not started*
All portal links tested and confirmed live Jun 6 *☐ Not started*
All Frames set to correct LIVE scene Jun 6 *☐ Not started*
**Team B — Greek Theme & Scavenger Hunt**
**Benchmark** **Target Date** **Status**
Full scavenger hunt walkthrough completed by Team B Jun 1 *☐ Not started*
All clues confirmed findable and functional Jun 1 *☐ Not started*
Scavenger hunt instructions published / linked from campus entry point Jun 6 *☐ Not started*
**Team C — Content & Exhibits**
**Benchmark** **Target Date** **Status**
Presenter poster/content placed in all assigned Frames Jun 1 *☐ Not started*
All exhibit content confirmed with content owners Jun 1 *☐ Not started*
Codex pages updated to reflect final Frame state Jun 6 *☐ Not started*
**Volunteer Milestone: Role Briefing & Shift Assignment — June 1** Volunteers are assigned to specific roles and time slots. Given the 48-hour online conference spans multiple timezones, shifts should be structured in 6-8 hour blocks with clear handoff protocols. Each volunteer should know their Frame(s), their role, their shift window in their local timezone, and who they hand off to.
**Volunteer Benchmark** **Target Date** **Status**
Shift schedule drafted — 48-hour coverage mapped across timezones May 28 *☐ Not started*
Volunteer role briefing session held — responsibilities, protocols, escalation path Jun 1 *☐ Not started*
Each volunteer confirmed in their shift slot and timezone verified Jun 1 *☐ Not started*
Handoff protocol documented and distributed to all volunteers Jun 1 *☐ Not started*
Volunteer rehearsal / live practice session in campus Jun 5 *☐ Not started*
All volunteers confirmed ready — GO / NO GO Jun 6 **☐ GO ☐ NO GO**
**Phase 4 — Usability Walkthrough & Final Fixes** **June 7 – June 13, 2026**
**Asset Freeze: June 7** No new assets added after June 7. This phase is fixes and testing only. Any new content requests after this date are deferred to post-conference.
**Usability Walkthrough — All Teams**
**Test** **Method** **Owner**
New user orients in each Frame within 10 seconds Blind test with volunteer Team A
All portal links live and correctly labelled Click-through test Team A
All interactive elements functional (polls, buttons, sound, quizzes) Live test Team A
Scavenger hunt completable end to end Full run-through Team B
All presenter/poster content displaying correctly Visual check Team C
Mobile usability — legible text, navigable on iOS Safari Phone test Team A
FPS ≥ 40 in all Frames under load Performance CSV Team A
No flashing, strobing, or inaccessible elements Accessibility check All Teams
**Benchmark** **Target Date** **Status**
Usability walkthrough complete — all Frames signed off Jun 10 *☐ Not started*
All critical issues resolved Jun 12 *☐ Not started*
Final scene check — all Frames on LIVE scene Jun 13 *☐ Not started*
Volunteer final check-in — all shifts confirmed, any last questions resolved Jun 13 *☐ Not started*
**Campus READY** **Jun 13** **☐ GO / ☐ NO GO**
**Performance Standards Reference** *All Frames must meet these thresholds before Phase 4 sign-off.*
**Metric** **Target** **Minimum** **Notes**
FPS Desktop 60 40 Below 40 = must fix before launch
FPS iOS Safari 40 30 Must pass before launch
Draw Calls ≤ 150 ≤ 200 Babylon Inspector → Stats
Active Faces ≤ 130,000 Real-world ~330k OK if FPS holds Monitor closely
Performance Rating Green Yellow (caution) Red = block launch
Base environment materials cost 56 (pre-loaded) — Every added asset comes out of remaining headroom
*Lesson learned April 10: removing 19 uncompressed images improved average FPS from 10 to 60. Compress all images through squoosh.app before upload. Reuse assets wherever possible — every unique file costs a material slot.*
**Asset & Branding Standards** **Brand Palette**
**Name** **Hex** **Use**
Aegean Deep \#1B3B6F Primary — headings, key UI elements
Athens Cyan \#36BAE7 Secondary — accents, links, highlights
Agora Orange \#E07840 Accent — calls to action, alerts, energy
**Typography**
**Role** **Font**
**Display** Cinzel
**Headings** Raleway
**Body** Lato
**Image Compression Rules** • **All images — **compress through squoosh.app before upload — no raw exports • **Maximum PNG size — **512px wide for wall-mounted posters; 256px for UI elements and buttons • **Reuse assets — **wherever possible — identical buttons/signs should be the same uploaded file, not duplicates • **One material per unique file — **— every new upload costs a material slot • **No Sketchfab models — **without poly count review and Team A approval **Open Questions & Notes**
*\[Notes, open questions, decisions pending\]*
**Questions? **Contact the iLRN build team via Discord or the Codex discussion thread. • volunteers@immersivelrn.org