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iLRN2026 Leadership Meeting, February 4th, 2026

Leadership Sync Update — February 4th, 2026

From: General Chairs
To: iLRN2026 Organizing Committee
Meeting Type: Leadership Sync (GC + PC + ET)


1. Headline (1–2 sentences)

One clear sentence about the focus of this week’s leadership meeting and the main outcome.
Example: “We finalized the Call for Papers launch date and agreed to coordinate social media assets with the Sponsorship team.”


2. Progress Since Last OC Meeting

  • {{Short bullet #1}}
  • {{Short bullet #2}}
  • {{Short bullet #3}}


3. Key Decisions

  • Decision: {{Plain sentence, e.g., “Abstract deadline moved to Nov 15.”}}
  • Owner: {{Person/Role}}


4. Current Focus / What’s Next

  • Need to go live with the registration.
  • Outstanding issues:
    • ETPE discount. Need to create an interest form. Who should it go to? (Tassos, George?)
      • Name, ETPE registration info, ???
    • Are there going to be dinner options (vegetarian, gluten-free, etc.)? People need to select this during registration. 
  • Need a clear view of the budget with best estimates of online vs Athens registrations with FULL number of Organizing Committee members and their modality (Athens vs Online)


5. Asks for the Organizing Committee

  • We need feedback from "naive" first-timers to our website to see how usable / navigable the site is to: 
    • Generate interest in the conference as a non-presenter
    • Find the relevant information as an attendee (online AND in Athens)
    • How to contact the organization if questions / by category or type of question

  • Program planning templates for Athens and Online
  • Awards planning for Online and Athens
    • Location
    • Staging
    • EmCee / announcements
    • Preparations
    • Run-of-Show (timeline with specific details in sequence for the event)


6. Risks / Needs Attention (Optional, ≤2 bullets)

  • {{Briefly note only if something requires wider awareness.}}


Next Leadership Sync: {{date}}


- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

  • Call for Papers and Proposals
  • Keynote & Featured Speakers
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