iLRN2026 Leadership Meeting - October 1, 2025 (template ready)

Leadership Sync Update — 14 October 2025

From: General Chairs
To: iLRN2026 Organizing Committee
Meeting Type: Leadership Sync (GC + PC + ET)

Attendance:

• Daphne
• Tassos
• George

1. Headline (1–2 sentences)

• Finalization of keynote and feature speakers and web site updates
• Decided on final design for keynotes and feature talks for social media [link to canvas]
• Create the web pages for in-person academic and social
• Create the online program
• Discussed the gift content of the conference bag which is another sponsorship of local sponsors
• Finalised that the conference welcome will be at the Main presentation room at Propulaia at 9-11 and the rest of the presentations will start at 11 using lecture theaters A and B (118 and 125 people).
• Finalised the conversation about the rooms to be booked.
• Identify publications chair, social media & marketing, international chair, academic program chairs shadowing.
• Organise a webinar and create a video to promote Athens and online and DC.
• Communication with the awards team to explain the process.

2. Progress Since Last OC Meeting

• Update the https://www.immersivelrn.org/ilrn2026/call-for-papers/ page with the name of the keynote and feature speakers and provide the link https://www.immersivelrn.org/ilrn2026/keynote-featured/
• Keynote in person - Professor David Brown
• Keynote in person - Professor Eleni A. Kyza
• Keynote in person - Professor Guido Makransky
• Feature in person - Dr. Elina Megalou
• Feature in person - Daniel Mitelpukt
• Feature in person - Professor Michalis Paraskevas
• ----------------------
• Keynote online - Professor Barney Dalgarno
• Feature online  - Professor Panayiotis Koutsabasis, Assos Spyros Vosinakis
• Feature online  - Jeehon
• Feature online  - Vassiliki Bouki
• From the the CFP page [https://www.immersivelrn.org/ilrn2026/call-for-papers/ take 

3. Key Decisions

• Decision:
• Update the wesite with correct information for keynotes and feature
• Inform the social media team of the finla keynote/feature speakers graphic for social media to start advertising
• Communicate with the webteam to update the website pages for teh inperson (presentations and social) and online program
• Make sure we ask authors to proceed with booking accommodation when we send response to authors
• Remote Aitherion Experience from the program and replace with Science and Technology Museum in very close promimity  of the conference location. - Action on George K
• Owner:Communication DEwith the awards team to explain the process
• Create a video to promote Athens and online and DC - Action on Tassos & George

4. Current Focus / What’s Next

• {{What leadership is working on now}}
• {{Upcoming milestone (date)}}

5. Asks for the Organizing Committee

• {{Ask #1, e.g., “Track chairs: confirm review board by Oct 10.”}}
• {{Ask #2}}

6. Risks / Needs Attention (Optional, ≤2 bullets)

• {{Briefly note only if something requires wider awareness.}}

Next Leadership Sync: {{date}}

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iLRN2026 Quick Links

• Call for Papers and Proposals
• Keynote & Featured Speakers