Skip to main content

iLRN2026 Leadership Meeting - October 1, 2025 (template ready)

Leadership Sync Update — 14 OctoberNov 2025

From: General Chairs
To: iLRN2026 Organizing Committee
Meeting Type: Leadership Sync (GC + PC + ET)

Attendance:

  • Daphne
  • Tassos
  • George

1. Headline (1–2 sentences)

  • Finalization of keynote and feature speakers and web site updates
  • Decided on final design for keynotes and feature talks for social media [link to canvas]
  • Create the web pages for in-person academic and social
  • Create the online program
  • Discussed the gift content of the conference bag which is another sponsorship of local sponsors
  • Finalised that the conference welcome will be at the Main presentation room at Propulaia at 9-11 and the rest of the presentations will start at 11 using lecture theaters A and B (118 and 125 people).
  • Finalised the conversation about the rooms to be booked.
  • Identify publications chair, social media & marketing, international chair, academic program chairs shadowing.
  • Organise a webinar and create a video to promote Athens and online and DC.
  • Communication with the awards team to explain the process.

2. Progress Since Last OC Meeting

3. Key Decisions

  • Decision:

  • Website: Update theall wesite with correct information for keynoteskeynote and feature

  • Informspeaker thedetails; socialrequest mediaweb team of the finla keynote/feature speakers graphic for social media to start advertising
  • Communicate with the webteam to update the websitecreate pages for teh inpersonin-person (presentationsacademic and& social) and online programprogram. (Action: Daphne)

  • Make sure

    Social weMedia: askShare final graphics for speaker announcements and begin rolling promotions. (Action: Daphne)

  • Author Communication: Remind authors to proceed with bookingbook accommodation early when wesending senddecision responsenotifications. to(Action: authorsDaphne)

  • Remote

    Program Update: Remove Aitherion Experience from the program andExperience; replace with visit to the Science and& Technology Museum inlocated very close promimity  ofnear the conferencevenue. location. - Action on(Action: George KK.)

  • Communication

    Promotional Materials: Create a promotional video for Athens, online components, and DC. (Action: Tassos & George)

  • Awards Process: Communicate with the awardsAwards teamTeam to explainensure theshared process

  • Create a video to promote Athensunderstanding and onlineworkflow andalignment. DC(Action: -Daphne)

    Action on Tassos & George

4. Current Focus / What’s Next

  • {{What leadership

    Finalising iscontent workingfor onprogram now}}webpages (in-person and online).

  • {{

    Preparing coordinated promotional campaign (keynotes, DC, Athens, online program).

  • Drafting the webinar plan and video script for promotional materials.

  • Confirming chairs for Publications, Social Media & Marketing, International Engagement, and shadow Academic Program Chairs.

    Upcoming milestonemilestones:

    (date)}}

    • Nov 20: Website updates for program pages completed.

    • Nov 25: First social media push for speaker announcements.

    • Dec 1: Draft promotional video and webinar outline ready for review.


     

5. Asks for the Organizing Committee

  • {{Ask #1,

    Upcoming e.g.,milestones:

    “

      • Track chairs:Chairs: confirmConfirm review boardboards and ensure all reviewers are active by OctNov18.

        10.”}}
      • {{Ask #2}}

        Web Team: Prioritise creation of in-person schedule pages and online program structure.

      • Social Media Team: Begin rolling campaigns for keynotes, features, DC extension, and venue promotion.

      • Local Team: Confirm logistics for the Science & Technology Museum activity and provide details for inclusion in the program.


6. Risks / Needs Attention (Optional, ≤2 bullets)

  • {{Briefly note

    Risk onlyof ifdelays somethingin requireswebsite widerupdates awareness.}}impacting early promotion.

  • Limited time window for accommodation booking—needs prominent communication to authors.


Next Leadership Sync: {{date}}


Next

-leadership - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -meeting

  • Call for Papers and Proposals
  • Keynote & Featured Speakers
Back to top