Ad Hoc Volunteer Roles

Volunteer Position: Infodesk / Greeter (In-Person)

https://www.immersivelrn.org/volunteer/conference-infodesk-greeter/

Location: Illinois Institute of Technology

Commitment: Based on the conference schedule, typically 3-4 hour shifts during the event.

About iLRN: iLRN is a dynamic non-profit organization serving the immersive learning professional community through innovative programming, networking opportunities, and events. We are committed to creating engaging and supportive experiences at our conferences and seeking friendly, enthusiastic volunteers to welcome attendees.

Position Overview: iLRN seeks welcoming and organized volunteers to staff our information desk and greet attendees at the in-person event. This role is crucial in creating a positive first impression and helping attendees navigate the conference experience. Infodesk/Greeters will assist with registration, answer questions, and direct participants to the appropriate locations.

Key Responsibilities:

Welcome attendees warmly and assist with the check-in/registration process

Provide information about the conference schedule, venues, and activities

Answer questions and direct attendees to appropriate sessions or services

Distribute conference materials and branded items

Troubleshoot basic registration issues

Assist with special accommodations as needed

Report any concerns or issues to the conference coordinator

What's in it for you?

An opportunity to connect with professionals in the immersive learning community

Free access to conference sessions when not on duty

Networking opportunities with immersive learning and ed-tech community leaders and other volunteers

Recognition and appreciation for your contribution to our cause

Professional development in event management and customer service

Qualifications:

Friendly, approachable demeanor and excellent interpersonal skills

Basic knowledge of conference operations

Ability to remain calm and helpful in a fast-paced environment

Reliability and punctuality

Problem-solving skills and initiative

Interest in immersive learning technologies (knowledge of the field is a plus)

Previous volunteer or customer service experience is beneficial but not required

How to Apply: Interested volunteers can submit the interest form on the volunteer website or emailvolunteers@immersivelrn.org. Please use the subject line "Infodesk/Greeter Volunteer Application—Your Name" and visit our volunteer website to learn more.

Please note: While this is a volunteer position, iLRN is deeply committed to recognizing and valuing the time and expertise of all team members. We welcome you to join our team and look forward to working with you!

Thank you for considering volunteering with iLRN!

Volunteer Position: Presentation Assistant

Location: Illinois Institute of Technology OR Online (Remote) (please specify your preference)

Commitment: Based on the conference schedule, typically 2-4 hour shifts during virtual events.

About iLRN: iLRN is a dynamic non-profit organization serving the immersive learning professional community through innovative programming, networking opportunities, and events. We are enhancing our virtual conference experiences and seeking detail-oriented volunteers to support our presenters and attendees in online environments.

Position Overview: iLRN seeks tech-savvy and attentive volunteers to serve as Presentation Assistants for our virtual events. This role ensures smooth presentations and positive experiences for presenters and attendees. Presentation Assistants will work with Zoom or similar interfaces in Cvent to support virtual sessions.

Key Responsibilities:

Assist presenters with technical setup before sessions begin (in-person efforts may differ slightly from remote efforts)

Manage virtual waiting rooms and facilitate participant entry (remote)

Monitor chat for questions and relay them to presenters at appropriate times (remote and in-person)

Assist in-person attendees with microphones to facilitate questions and proper recording.

Help troubleshoot basic technical issues for presenters and attendees

Manage screen sharing, slides, and other presentation elements as needed

Time presentations to ensure sessions run according to schedule

Take attendance and notes on session participation

Coordinate with Tech Support volunteers when more complex issues arise

What's in it for you?

Develop skills in virtual event management and facilitation and/or hybrid in-person and online events.

Access to expert presentations and discussions in the immersive learning field

Networking opportunities with immersive learning and ed-tech community leaders and other volunteers

Recognition and appreciation for your contribution to our cause

Experience with professional event platforms that can enhance your resume

Qualifications:

Familiarity with Zoom and/or Cvent virtual meeting platforms

Excellent attention to detail and ability to multitask

Good communication skills, both written and verbal

Reliable internet connection and appropriate technology

Patient and calm demeanor when handling technical challenges

Basic troubleshooting abilities

Interest in immersive learning technologies

Previous experience with virtual events is a plus

How to Apply: Interested volunteers can submit the interest form on the volunteer website or email volunteers@immersivelrn.org. Please use the subject line "Presentation Assistant Volunteer Application—Your Name" and visit our volunteer website to learn more.

Thank you for considering volunteering with iLRN!

Volunteer Position: Videographer (In-Person)

Location: Illinois Institute of Technology

Commitment: Based on the conference schedule, typically 3-4 hour shifts during the event.

About iLRN: iLRN is a dynamic non-profit organization serving the immersive learning professional community through innovative programming, networking opportunities, and events. We are committed to documenting our cutting-edge presentations and creating valuable resources for the immersive learning community.

Position Overview: iLRN seeks skilled videographers to capture high-quality footage of presentations, demonstrations, and key moments during our in-person events. This role is essential for creating lasting documentation of conference content and producing materials that can be shared with the broader immersive learning community.

Key Responsibilities:

Set up and operate video equipment to record presentations and demonstrations
Capture high-quality footage of keynote speeches, panel discussions, and interactive sessions
Document immersive technology demonstrations and exhibitions
Ensure proper lighting and audio for quality recording
Organize and label video files according to session information
Coordinate with the event team regarding recording priorities and schedules
Work with post-production team on initial footage organization and transfer
Capture candid moments and the overall atmosphere of the event (when appropriate)

What's in it for you?

Portfolio-building opportunity documenting cutting-edge immersive learning presentations
Access to innovative demonstrations and thought leaders in the field
Networking opportunities with immersive learning and ed-tech community leaders and other volunteers
Recognition in video credits for your contribution
The chance to be at the forefront of emerging educational technologies
Professional experience with an international educational organization

Qualifications:

Experience with video production and camera operation
Knowledge of proper lighting, framing, and audio capture techniques
Ability to operate independently to capture high-quality footage
Equipment reliability and backup procedures knowledge
Understanding of basic post-production requirements
Attention to detail and good organizational skills
Physical stamina to manage equipment and film throughout shifts
Interest in immersive learning technologies
Previous event videography experience is preferred
Must provide own video equipment (preferred) or coordinate with the iLRN team regarding equipment needs

How to Apply: Interested volunteers can fill out the volunteer interest form on the iLRN volunteer website or volunteers@immersivelrn.org. Please use the subject line: "Videographer Volunteer Application - Your Name" and visit our volunteer website to learn more.

Thank you for considering volunteering with iLRN!

Volunteer Position: Videographer (Online)

Location: Remote

Commitment: Based on the conference schedule, typically 3-4 hour shifts during the event.

About iLRN: iLRN is a dynamic non-profit organization serving the immersive learning professional community through innovative programming, networking opportunities, and events. We are committed to documenting our cutting-edge presentations and creating valuable resources for the immersive learning community.

Position Overview: iLRN seeks skilled videographers to capture high-quality footage of presentations, demonstrations, and key moments during our online events in FrameVR (as well as other platforms) through screen capture and streaming video capture. This role is essential for creating lasting documentation of conference content and producing materials that can be shared with the broader immersive learning community.

Key Responsibilities:

Set up and operate software applications to record presentations and demonstrations in virtual spaces.
Document immersive technology demonstrations and exhibitions
Ensure proper lighting and audio for quality recording
Organize and label video files according to session information
Coordinate with the event team regarding recording priorities and schedules
Work with the post-production team on initial footage organization and transfer
Capture candid moments and the overall atmosphere of the event (when appropriate)

What's in it for you?

Portfolio-building opportunity documenting cutting-edge immersive learning presentations
Access to innovative demonstrations and thought leaders in the field
Networking opportunities with immersive learning and ed-tech community leaders and other volunteers
Recognition in video credits for your contribution
The chance to be at the forefront of emerging educational technologies
Professional experience with an international educational organization

Qualifications:

Experience capturing video using OBS or other live streaming and screen recording applications.
Knowledge of framing, and audio capture techniques
Equipment reliability and backup procedures knowledge
Understanding of basic post-production requirements
Attention to detail and good organizational skills
Physical stamina to manage equipment and film throughout shifts
Interest in immersive learning technologies
Previous event videography experience is preferred
Must provide own video equipment (preferred) or coordinate with the iLRN team regarding equipment needs

Thank you for considering volunteering with iLRN!