Registration Chair

The Registration Chair/s are responsible for ensuring that all authors of the accepted proposals are registered and have paid their conference registration fee. Communicate with conference attendees about registration.

More specifically the Registration Chair have the following responsibilities:

• Collaborates with the Administration and Operations Chair and organizing committee members on set-up and smooth operations of the Conference Registration and Payment System. 

• Communicate with conference attendees about registration.

• Ensuring that all authors of the accepted contributions/proposals are registered and have paid their conference registration fee and work closely with the Program Chairs and Publications Team to communicate with authors regarding registration status.

• Prepare and provide certifications of participation (please move to list under the Local Chair for onsite (were they present at all?) and connect the paid online registrations (did they login during the conference?) to CVENT admin Michael Hamaoka.

• Prepare and provide invoices and/or receipt of payment to participants.

• Communicate with the Program Chairs to ensure that all scheduled sessions have paid presenters.

• Works with and informs the Publication Chairs to figure out which accepted contributions/proposals are not registered (those are not included in the conference proceedings).

• Deal with refunds and cancellations.

• Prepares a succinct conference registration report of numbers of attendees with relevant demographics, issues that guests encountered through the registration process, problems addressed, and makes recommendations for future years. 

• Receives requests for VISA invitation letters and notifies the Local Chair who issues the letter.

The Registration Chair is appointed is appointed for serving for a 2-year term. The first year in an apprentice role to a more experienced RC.