Digital material submission guidelines

Digital materials requirements

 Online Presenters

Presentation Type	Video abstract	Poster submission	FrameVR showcase
Oral presentation -> Academic Full Paper -> Academic Short Paper -> iLEAD Oral Presentation	Required - 2 - 10 min.	No	Offered
Poster presentation -> Academic Extended Abstracts -> iLEAD Poster Presentation	Required - 2 - 5 min.	Required -> FrameVR -> CVENT		Offered
Doctoral Colloquium presentation -> Doctoral Colloquium Presentation	Optional - 2 - 7 min.	No		Offered
Panel session, Workshop, Other submission types -> iLEAD different submission types	Optional - 2 - 7 min.	No		Offered

In Person Presenters

Presentation Type	Video abstract	Poster submission	FrameVR showcase
Oral presentation -> Academic Full Paper -> Academic Short Paper -> iLEAD Oral Presentation	Optional - 2 - 10 min.	No	Offered
Poster presentation -> Academic Extended Abstracts -> iLEAD Poster Presentation	Optional - 2 - 5 min.	Required: -> Printed poster -> CVENT (digital version of printed poster)version) Optional: -> FrameVR		Offered
Doctoral Colloquium presentation -> Doctoral Colloquium Presentation	Optional - 2 - 7 min.	No		Offered
Panel session, Workshop, Other submission types -> iLEAD different submission types	Optional - 2 - 7 min.	No		Offered

Digital posters and video abstracts for iLRN 2026 are collected using the form linked below. The presentation material deadline can be found in the Important Dates table.

For information concerning the live presentation, please check out the conference presentation requirements.

Video

For all types of online presentations video submission is required. This way, attendees can have a look at the video before going into deeper discussions during the online sessions. For in person presentations video submissions are encouraged so that attendees can have a look at the video before going into deeper discussions during the sessions.

Videos have to be submitted at the presentation material deadline. You can find more information about video preparation in the guidelines for videos. An award for the best video will be given out.

Upload an MP4 file to a folder on Google Drive (or NiHao Cloud if you are in China and unable to use Google Drive), ensuring that you set the permissions to enable public downloading. Important: We must be able to actually download the MP4 file, not just watch the video in a browser. 

Poster

For online poster presentations, virtual poster files need to be uploaded, so that the organizing committee can setup the virtual poster presentation area in a FrameVR environment and upload them to the CVENT conference system. The virtual files have to be submitted at the presentation material deadline. You can find more information about poster files below.

For in-person poster presentations, presenters are asked to bring a printed poster to the in-person conference in Athens. They are also asked to upload the virtual image file of this poster for upload in CVENT (and potentially FrameVR). The virtual file should be submitted at the presentation material deadline.

FrameVR

For the setup in FrameVR, instead of a single image, we recommend the use of slides (maximum 10 pages) generated using Powerpoint, Google Slides, Canva, etc.  You can use this slide template: [link follows]. Ensure that your digital poster slides comply with the following specifications:

• Dimensions (W x H): 1920 x 1080 landscape aspect ratio.
• Fonts: minimum 28 pt, recommended at least 36 pt for legibility / accessibility.
• Transparency: None.
• Acceptable formats: PDF only.
• File size: No larger than 2 MB.
• File name: The filename should consist of the submission ID ONLY and nothing else (e.g., 103.jpg or 103.png).

Screenshots of immersive learning experiences highly encouraged - but compression of images are generally necessary to keep within the total doc 2MB limit. In case of exceeding file size, you may use a PDF file size reducer (save as in Acrobat, for example).

Upload a JPEG, PNG or PDF file to a folder on Google Drive (or NiHao Cloud if you are in China and unable to use Google Drive), ensuring that you set the permissions to enable public downloading. Important: We must be able to actually download the files, not just view them in a browser.

CVENT

Posters will also be uploaded in CVENT. If you are an online poster presenter, your FrameVR poster presentation material will also be uploaded in CVENT.

If you are an in-person poster presenter, please upload a digital poster as a virtual image of your poster to be published in the CVENT system. It must be in the form of a single image and could be the virtual version of your printed poster:

Form upload

In the form, please enter the URLs from which your poster and video file can be downloaded. The URLs must point directly to the JPEG/PNG/PDF and MP4 files themselves and not to folders or to pages on which the media are embedded. Please test to make sure that when the URL is entered into a web browser, the download begins immediately without any further user intervention (i.e., no need to click on anything further or have permission).

Form to upload materials

If you have any questions or would like to speak with an iLRN Organizing Committee member, please contact us via conference@immersivelrn.org! Again, thank you for presenting at iLRN2026!