In Person Presenters

IN PERSON Presenter Instructions

Please find below all information you need for preparing your presentation in the in person conference modality. If you are presenting online, please go to the respective website linked above.

During the conference, you will present your submission live in Chicago (see program). In addition, you can submit a video abstract prior to the conference, which can be viewed by all attendees up front or after the conference. Please note that for in person presentations, the submission of videos about your work is optional but encouraged. If you would like to submit a presentation, which will then be promoted through the iLRN YouTube channel, please find guidelines for preparing your video below.

Presentation type	Accepted Submission type	Video submission (maximum length - shorter video abstracts encouraged)	Length of Live Presentation in Chicago	Material Requirements
Oral presentation 1.5 h sessions with clustered oral presentations	Academic Full Paper	Optional - 2 - 10 min.	20 min - 15 min. presentation + 5 min. discussion	At conference: Bring your presentation slides for live presentation + please upload your slides in CVENT
	Academic Short Paper	Optional - 2 - 7 min.	15 min - 10 min. presentation + 5 min. discussion
	iLEAD oral presentation	Optional - 2 - 10 min.	15 min - 10 min. presentation + 5 min. discussion
Poster presentation Exhibition setting with a printed poster	Academic Extended Abstracts	Required - 3 - 5 min.	Presenters are stationed at their poster for the whole session	At material deadline: Upload mandatory video presentation and upload virtual version of poster, which will be set up in FrameVR and uploaded to CVENT At conferece: Bring printed poster for live presentation
	iLEAD poster presentation	Required - 3 - 5 min.
Doctoral Colloquium presentation 1.5 h session with DC presenters and invited mentors	Doctoral Colloquium Paper or Presentation	Optional - 2 - 7 min.	3 - 5 min. presentation + moderated discussion with focus is on exchange and discussion	At conference: Bring your presentation slides for live presentation + please upload your slides in CVENT
Panel session Up to 1 h discussion session with multiple presenters or discussants	iLEAD panel	Optional - 2 - 7 min.	As scheduled - a moderator should keep the time	At conference: If necessary, bring presentation slides for live presentation + please upload your slides in CVENT
Workshop 1.5 h interactive sessions that require sign up in CVENT system (free to attend)	iLEAD workshop	Optional - 2 - 7 min.	As scheduled - the organizers should keep the time and one break should be scheduled	At material deadline: Communicate (technical, location, participant) requirements At conference: As necessary, e.g., bring your presentation slides and other relevant material
Other presentation types Depends on the submission	Other submission types, e.g., demos, special sessions	Optional - 2 - 7 min.	Depends on the submission	At material deadline: Communicate (technical, location, participant) requirements At conference: As necessary, e.g., bring your presentation slides, devices and other relevant material

Material submission instructions

Digital posters and video abstracts for iLRN 2025 are collected using the form linked below. The presentation material deadline can be found in the Important Dates table.

Poster (please upload a virtual file of your in person poster for CVENT)

For in-person poster presentations, presenters are asked to bring a printed poster to the in-person conference in Chicago. They are also asked to upload the virtual image file of this poster for upload in CVENT (and potentially FrameVR). The virtual file should be submitted at the presentation material deadline.

Upload the JPEG, PNG or PDF file to a folder on Google Drive (or NiHao Cloud if you are in China and unable to use Google Drive), ensuring that you set the permissions to enable public downloading. Important: We must be able to actually download the files, not just view them in a browser.

Video (optional - but encouraged)

For poster presentations, video submission is required. For all other in person presentations it is encouraged. This way, attendees can have a look at the video before going into deeper discussions during the sessions. These videos have to be submitted at the presentation material deadline. You can find more information about video preparation below. An award for the best video will be given out.

Upload the MP4 file to a folder on Google Drive (or NiHao Cloud if you are in China and unable to use Google Drive), ensuring that you set the permissions to enable public downloading. Important: We must be able to actually download the MP4 file, not just watch the video in a browser. 

Form upload

In the form, please enter the URLs from which your poster and (potentially) video file can be downloaded. The URLs must point directly to the JPEG/PNG/PDF and MP4 files themselves and not to folders or to pages on which the media are embedded. Please test to make sure that when the URL is entered into a web browser, the download begins immediately without any further user intervention (i.e., no need to click on anything further or have permission).

Form to upload materials

If you have any questions or would like to speak with an iLRN Organizing Committee member, please contact us via conference@immersivelrn.org! Again, thank you for presenting at iLRN2025!

Presenters Instructions for the in person conference in Chicago

For oral presentations

Presenters in Chicago are expected to present in the traditional way (slides presented to an audience, plus Q&A at the end). In the table above, you will find the length of the presentation for each oral presentation type. Please allow time for the Q&A when preparing your presentation (for example: if your presentation slot is 20 minutes, 15 minutes for presentation and 5 minutes for Q&A could be appropriate).

You can use the iLRN2025 slide template for your presentation:

 

What should I bring for my presentation in Chicago?

The rooms have audio visual equipment (projector, speakers, etc.) and computers for presentation. You can bring your own device or transfer your slides to the local computer (e.g., via USB stick, email or online storage). In addition to your presentation source files (e.g., Powerpoint slides, Google slides, etc.), please also bring the slides as PDF files in case of issues with the presentation files. You can also upload the PDF in the CVENT conference system to share it with attendees.

Please locate the room where you will be presenting and be there before the session starts. If you have any queries please ask our volunteers on site. All in person presentations will be streamed live through CVENT and recorded to watch back in CVENT after the conference.

 

For poster presentations

Physical poster presenters are required to prepare a physical printed poster for the poster session. These posters will be displayed at a circulation space as part of a poster presentation session, where presenters will stand next to their poster, fielding questions and potentially talking through its contents:

In addition to the in person poster presentation, you are also required to upload a virtual image of your poster to be published in the CVENT system. This must be in the form of a single image and could be the virtual version of your printed poster:

Please use the material submission form (link above) to submit your poster image and required video and/or slides to be published on the CVENT page and/or the iLRN YouTube Channel.

Authors from the physical session are invited to also participate (present or attend) in the virtual poster session. If you also want to present in the online poster session, please follow the corresponding guidelines below.

 

For Doctoral Colloquium session

The doctoral colloquium session will be a designated session where all DC submissions will be presented. DC presenters are asked to give a live presentation and engage in a moderated discussion during this session. The presentation should be a short (3 - 5 minute) overview of their work. Think of this as an elevator pitch, keeping it brief and to the point. Participants will be given an opportunity to get feedback from other session attendees, including invited mentors. The focus of the DC session is on exchange and discussion, including the opportunity to discuss potential questions and issues the students are facing.

Would you like to represent your branch house and showcase your work on the iLRN Virtual Campus in FrameVR?

All submissions are submitted to one of the 10 iLRN Tracks or 3 Special Tracks, which are in accordance with the iLRN Branch Houses. Your submissions form the bricks that hold up these houses and iLRN would like to offer you the opportunity to represent your house by showcasing your work. If you would like to take this opportunity, please upload any representational material through the form below. The material will be uploaded to a frame on the iLRN Virtual Campus in FrameVR. During and beyond the conference, these showcases represent the work that happens in the different tracks and houses, and after a while we hope that more and more entries will be added, to showcase the amazing work the iLRN community is doing  - let's continue to build the iLRN community together!

Submit your material - link follows soon

Guidelines for videos

We ask authors use this resource to describe their work in ways not possible in print, such as providing a guided tour through immersive learning experiences while highlighting relevant aspects of the XR and immersive learning space from the learner’s perspective, experimental methods, instruments, data, context for the study, and key findings and context of the work.

We highly encourage you to take cues from or use the PechaKucha format (20 slides x 20 seconds) — using imagery (videos, pictures) as much as possible, using text and figures as lightly as possible, and insofar as you are able following the Video Abstract sequence, to use storytelling techniques to create your presentation for the Conference. Your video must begin with an iLRN 2025 title slide displayed to 5 seconds of silence, and end with a final slide displayed to 5 seconds of silence (iLRN 2025 Title Slides)

No copyrighted content may be included in your video — this includes music, images, and video. By submitting your video you warrant that you own the material in the video and that you consent to iLRNpublishing it under a Creative Commons Attribution-NonCommercial-ShareAlike (CC BY-NC-SA) license.

 

Suggested sequence for the Video:

1. Intro and Background/Related Work

Introduce the research problem and use clearly legible font in your video if possible to state your research question/s and relevant research perspective or framework under investigation. Use visuals to represent the research problem space as well as you can—infographics, archetypal examples of the research space being investigated; seminal literature useful for framing your work; what is most interesting about your research?

2. Immersive

Show and describe the approach your work takes on the concept of “immersive” whether through challenges (flow, engagement, stimulus, etc.), narrative (absorption with the story, sense of presence, agency, embodiment, etc.), or degree of subjective impression of being in a place (via augmented audio-visual elements, instrumented environment that reacts to users, displays and headsets,haptic feedback, etc.).

3. Learning

Demonstrate or highlight the connections to learning, training, or education that the research inquiry underscores or makes explicit. If there is assessment associated with the learning experience,please make clear to the audience how that fits within the research inquiry.

4. Method

Tell your audience about how you carried out your investigation; using what instruments or technique; following what procedure or process.

5. Findings and Implications/Recommendations

What was found (or, in the case of Works in Progress,what do you hope / expect to find?) and what are the implications?

6. Conclusion and Future Directions

Given this work, what do you hope or plan to do next? What other research issues or areas interconnect with this study that the audience may find of interest? Try to connect your research to a body of work within the XR-for-learning field or suggest creative connections that you see may be of interest to the viewer.