In Person Conference Presentations

Please find below all information you need for preparing your presentation in the in person conference modality.

During the conference, you will present your submission live in Athens. In addition, you can submit a video abstract prior to the conference, which can be viewed by all attendees up front or after the conference. Please note that for in person presentations, the submission of videos about your work is optional but encouraged. If you would like to submit a presentation, which will then be promoted through the iLRN YouTube channel, please find guidelines for preparing your video below.

Presentation type	Session type	Video submission	Length of In-Person Live Presentation	Material Requirements
Oral presentation -> Academic Full Paper -> Academic Short Paper -> iLEAD oral presentation	1 - 1.5 h live sessions with clustered oral presentations	Optional - 2 - 10 min.	20 min - 15 min. presentation + 5 min. discussion	At conference: Bring your presentation slides for live presentation + please upload your slides in CVENT   Optional: At material deadline - Upload optional video presentation
Poster presentation -> Academic Extended Abstracts -> iLEAD poster presentation	Exhibition setting with a printed poster	Optional - 2 - 5 min.	Presenters are stationed at their poster for the whole session	At material deadline: Upload virtual version of poster, which will be set up in FrameVR and uploaded to CVENT   At conference: Bring printed poster for live presentation
Doctoral Colloquium presentation -> Doctoral Colloquium Paper or Presentation	Session with all DC presenters and invited mentors	Optional - 2 - 7 min.	Format TBA	At conference: Bring your presentation slides for live presentation + please upload your slides in CVENT
Panel session -> iLEAD panel	Up to 1 - 1.5 h discussion session with multiple presenters or discussants	Optional - 2 - 7 min.	As scheduled - a moderator should keep the time	At conference: If necessary, bring presentation slides for live presentation + please upload your slides in CVENT
Workshop -> iLEAD workshop	1.5 h interactive sessions that require no sign up	Optional - 2 - 7 min.	As scheduled - the organizers should keep the time and one break should be scheduled	When contacted: Communicate (technical, location, participant) requirements At conference: As necessary, e.g., bring your presentation slides and other relevant material
Other presentation types -> Other submission types, e.g., demos, special sessions	Depends on the submission	Optional - 2 - 7 min.	Depends on the submission	When contacted: Communicate (technical, location, participant) requirements At conference: As necessary, e.g., bring your presentation slides, devices and other relevant material

Material submission instructions

Find more information in the material submission guidelines.

Presenters Instructions for the in person conference in Athens

For oral presentations

Presenters in Athens are expected to present in the traditional way (slides presented to an audience, plus Q&A at the end). In the table above, you will find the length of the presentation for each oral presentation type. Please allow time for the Q&A when preparing your presentation (for example: if your presentation slot is 20 minutes, 15 minutes for presentation and 5 minutes for Q&A could be appropriate).

You can use the iLRN2026 slide template for your presentation:

• Slide Template for PowerPoint Format [link to follow]
• Slide Template for Keynote (Apple) Format [link to follow]
• Slide Template for Google Slides [link to follow]

What should I bring for my presentation in Athens?

The rooms have audio visual equipment (projector, speakers, etc.) and computers for presentation. You can bring your own device or transfer your slides to the local computer (e.g., via USB stick, email or online storage). In addition to your presentation source files (e.g., Powerpoint slides, Google slides, etc.), please also bring the slides as PDF files in case of issues with the presentation files. You can also upload the PDF in the CVENT conference system to share it with attendees.

Please locate the room where you will be presenting and be there before the session starts. If you have any queries please ask our volunteers on site. All in person presentations will be streamed live through CVENT and recorded to watch back in CVENT after the conference.

For poster presentations

Physical poster presenters are required to prepare a physical printed poster for the poster session. These posters will be displayed at a circulation space as part of a poster presentation session, where presenters will stand next to their poster, fielding questions and potentially talking through its contents:

In addition to the in person poster presentation, you are also required to upload a virtual image of your poster to be published in the CVENT system as described in the material submission guidelines. 

Authors from the physical session are invited to also participate (present or attend) in the virtual poster session in FrameVR. If you also want to present in the online poster session, please follow the the material submission guidelines.

For Doctoral Colloquium session

The doctoral colloquium session will be a designated session where all DC submissions will be presented. DC presenters are asked to give a live presentation and engage in a moderated discussion during this session. Participants will be given an opportunity to get feedback from other session attendees, including invited mentors. The focus of the DC session is on exchange and discussion, including the opportunity to discuss potential questions and issues the students are facing. More information about the session will follow and will be sent to the DC participants.