Online Presenters

ONLINE Presenter Instructions

Please find below all information you need for preparing your presentation in the online conference modality. If you are presenting in person, please go to the respective website linked above.

During the conference, you will present your submission live in an online environment (see program). In addition, you will submit a video abstract prior to the conference, which can be viewed by all attendees up front or after the conference. Please note that for online presentations, the submission of a video about your work is required. Please find guidelines for preparing your video below.

Presentation type	Accepted Submission type	Video submission (maximum length - shorter video abstracts encouraged)	Length of Live Presentation in Online Environment	Material Requirements
Oral presentation 1 - 1.5 h live sessions with clustered oral presentations	Academic Full Paper	Required - 2 - 10 min.	15 min - 10 min. presentation + 5 min. discussion	At material deadline: Upload mandatory video presentation At conference: Bring your presentation slides for live presentation + please upload your slides in CVENT
	Academic Short Paper	Required - 2 - 7 min.	10 min - 5 min. presentation + 5 min. discussion
	iLEAD oral presentation	Required - 2 - 10 min.	10 min - 5 min. presentation + 5 min. discussion
Poster presentation Exhibition setting in a virtual space in FrameVR with a virtual poster	Academic Extended Abstracts	Required - 3 - 5 min.	Presenters are stationed at their poster for the whole session	At material deadline: Upload mandatory video presentation and upload virtual poster presentation, which will be set up in FrameVR for the live online poster session and uploaded to CVENT
	iLEAD poster presentation	Required - 3 - 5 min.
Doctoral Colloquium presentation 1.5 h session with all DC presenters and invited mentors	Doctoral Colloquium Paper or Presentation	Optional - 2 - 7 min.	3 - 5 min. presentation + moderated discussion with focus is on exchange and discussion	At conference: Bring your presentation slides for live presentation + please upload your slides in CVENT
Panel session Up to 1 h discussion session with multiple presenters or discussants	iLEAD panel	Optional - 2 - 7 min.	As scheduled - a moderator should keep the time	At conference: If necessary, bring presentation slides for live presentation + please upload your slides in CVENT
Workshop 1.5 h interactive sessions that require sign up in CVENT system (free to attend)	iLEAD workshop	Optional - 2 - 7 min.	As scheduled - the organizers should keep the time and one break should be scheduled	At material deadline: Communicate (technical, location, participant) requirements At conference: As necessary, e.g., bring presentation slides and other relevant material
Other presentation types Depends on the submission	Other submission types, e.g., demos, special sessions	Optional - 2 - 7 min.	Depends on the submission	At material deadline: Communicate (technical, location, participant) requirements At conference: As necessary, e.g., bring presentation slides, devices and other relevant material

Material submission instructions

Digital posters and video abstracts for iLRN 2025 are collected using the form linked below. The presentation material deadline can be found in the Important Dates table.

Poster (required for online poster session and CVENT upload)

For online poster presentations, virtual poster files need to be uploaded, so that the organizing committee can setup the virtual poster presentation area in a FrameVR environment and upload them to the CVENT conference system. The virtual files have to be submitted at the presentation material deadline. You can find more information about poster files below.

Upload a JPEG, PNG or PDF file to a folder on Google Drive (or NiHao Cloud if you are in China and unable to use Google Drive), ensuring that you set the permissions to enable public downloading. Important: We must be able to actually download the files, not just view them in a browser.

Video (required for all online presenters)

For all types of online presentations video submission is required. This way, attendees can have a look at the video before going into deeper discussions during the online sessions. These videos have to be submitted at the presentation material deadline. You can find more information about video preparation below. An award for the best video will be given out.

Upload an MP4 file to a folder on Google Drive (or NiHao Cloud if you are in China and unable to use Google Drive), ensuring that you set the permissions to enable public downloading. Important: We must be able to actually download the MP4 file, not just watch the video in a browser.

Form upload

In the form, please enter the URLs from which your poster and video file can be downloaded. The URLs must point directly to the JPEG/PNG/PDF and MP4 files themselves and not to folders or to pages on which the media are embedded. Please test to make sure that when the URL is entered into a web browser, the download begins immediately without any further user intervention (i.e., no need to click on anything further or have permission).

Form to upload materials

If you have any questions or would like to speak with an iLRN Organizing Committee member, please contact us via conference@immersivelrn.org! Again, thank you for presenting at iLRN2025!

Presenter Instructions for the live presentation at the online conference

For oral presentations

Presenters at the online conference are expected to present in the traditional way (slides presented to an audience, plus Q&A at the end). In the table above, you will find the length of the presentation for each oral presentation type. Please allow time for the Q&A when preparing your presentation (for example: if your presentation slot is 15 minutes, 10 minutes for presentation and 5 minutes for Q&A could be appropriate).

You can use the iLRN2025 slide template for your presentation:

For oral presentations, we are mainly using FrameVR, with CVENT as a backup and for keynote and featured talks.

FrameVR Presenter Instructions

FrameVR is a free, web-based virtual reality (VR) platform designed for immersive presentations. All oral presentations during the online conference will take place synchronously within iLRN’s virtual campus hosted on FrameVR.

Presenters will share their content using screen share boards. You can choose to share either an entire screen or a specific window.

To help you get comfortable with the FrameVR environment, we will be offering presenter training sessions for FrameVR prior to the conference.

CVENT Presenter Instructions

For Keynotes and Featured Talks (and as a backup if there are issues with FrameVR), we will use CVENT for video conferencing which does not allow presenters to blur or change the background. Please prepare your presentation to be engaging and professional. < HERE > are a few tips worth considering.

When presenting in CVENT, create your space beforehand. Please consider what shows on camera - your session will be recorded and may be posted to our iLRN YouTube channel, so please prepare!
A suitable, quiet location for presenting during your scheduled presentation time is much appreciated
Please login 15 minutes before the session to test the environment as a speaker
If you are using dual monitors, you may wish to check out Zoom’s tips for presenting with dual monitors (putting the notes on one screen).

For poster presentations

All poster presentations for iLRN2025 Online will take place in an exhibition hall using the web-based platform FrameVR. Poster session presenters will have their PDF presentations uploaded to the FrameVR room where the session takes place. Each presenter will be assigned a space with a private voice channel to present their work and will have full control to navigate their slides on the virtual screen. During the poster session, you will be expected to engage in dialogue with conference delegates and attendees about your work.

Your slides for FrameVR and the video will also be published on a Cvent page and/or the iLRN Youtube Channel.

For the Online conference and the setup in FrameVR, instead of a single image, we recommend the use of slides (maximum 10 pages) generated using Powerpoint, Google Slides, Canva, etc. You can use this slide template: iLRN2025 Poster Slide Template. Ensure that your digital poster slides comply with the following specifications:

Dimensions (W x H): 1920 x 1080 landscape aspect ratio.
Fonts: minimum 28 pt, recommended at least 36 pt for legibility / accessibility.
Transparency: None.
Acceptable formats: PDF only.
File size: No larger than 2 MB.
File name: The filename should consist of the submission ID ONLY and nothing else (e.g., 103.jpg or 103.png).

Screenshots of immersive learning experiences highly encouraged - but compression of images are generally necessary to keep within the total doc 2MB limit. In case of exceeding file size, you may use a PDF file size reducer (save as in Acrobat, for example).

For the virtual poster session you will be expected to station your avatar in the booth and engage in dialogue with conference delegates about your work during a designated poster session.

For preparation, get accustomed with the used software (more information about the platform following soon)
At the time of your presentation, be sure to log on to the platform well before the session
- Test your headphones and microphone and go to your session location
- Your Session Chair should DM you or talk to you at the session location. If they do not, feel free to DM them so that channel is open during your session. It may come in handy!
- You may scan the chat for questions and/or ask the Session Chair to assist.

For Doctoral Colloquium session

The doctoral colloquium session will be a designated session where all DC submissions will be presented. DC presenters are asked to give a live presentation and engage in a moderated discussion during this session. The presentation should be a short (3 - 5 minute) overview of their work. Think of this as an elevator pitch, keeping it brief and to the point. Participants will be given an opportunity to get feedback from other session attendees, including invited mentors. The focus of the DC session is on exchange and discussion, including the opportunity to discuss potential questions and issues the students are facing. The Session will take place in FrameVR.

Would you like to represent your branch house and showcase your work on the iLRN Virtual Campus in FrameVR?

All submissions are submitted to one of the 10 iLRN Tracks or 3 Special Tracks, which are in accordance with the iLRN Branch Houses. Your submissions form the bricks that hold up these houses and iLRN would like to offer you the opportunity to represent your house by showcasing your work. If you would like to take this opportunity, please upload any representational material through the form below. The material will be uploaded to a frame on the iLRN Virtual Campus in FrameVR. During and beyond the conference, these showcases represent the work that happens in the different tracks and houses, and after a while we hope that more and more entries will be added, to showcase the amazing work the iLRN community is doing - let's continue to build the iLRN community together!

Submit your material - link follows soon

Guidelines for videos

We ask authors use this resource to describe their work in ways not possible in print, such as providing a guided tour through immersive learning experiences while highlighting relevant aspects of the XR and immersive learning space from the learner’s perspective, experimental methods, instruments, data, context for the study, and key findings and context of the work.

We highly encourage you to take cues from or use the PechaKucha format (20 slides x 20 seconds) — using imagery (videos, pictures) as much as possible, using text and figures as lightly as possible, and insofar as you are able following the Video Abstract sequence, to use storytelling techniques to create your presentation for the Conference. Your video must begin with an iLRN 2025 title slide displayed to 5 seconds of silence, and end with a final slide displayed to 5 seconds of silence (iLRN 2025 Title Slides)

No copyrighted content may be included in your video — this includes music, images, and video. By submitting your video you warrant that you own the material in the video and that you consent to iLRNpublishing it under a Creative Commons Attribution-NonCommercial-ShareAlike (CC BY-NC-SA) license.

Suggested sequence for the Video:

1. Intro and Background/Related Work

Introduce the research problem and use clearly legible font in your video if possible to state your research question/s and relevant research perspective or framework under investigation. Use visuals to represent the research problem space as well as you can—infographics, archetypal examples of the research space being investigated; seminal literature useful for framing your work; what is most interesting about your research?

2. Immersive

Show and describe the approach your work takes on the concept of “immersive” whether through challenges (flow, engagement, stimulus, etc.), narrative (absorption with the story, sense of presence, agency, embodiment, etc.), or degree of subjective impression of being in a place (via augmented audio-visual elements, instrumented environment that reacts to users, displays and headsets,haptic feedback, etc.).

3. Learning

Demonstrate or highlight the connections to learning, training, or education that the research inquiry underscores or makes explicit. If there is assessment associated with the learning experience,please make clear to the audience how that fits within the research inquiry.

4. Method

Tell your audience about how you carried out your investigation; using what instruments or technique; following what procedure or process.

5. Findings and Implications/Recommendations

What was found (or, in the case of Works in Progress,what do you hope / expect to find?) and what are the implications?

6. Conclusion and Future Directions

Given this work, what do you hope or plan to do next? What other research issues or areas interconnect with this study that the audience may find of interest? Try to connect your research to a body of work within the XR-for-learning field or suggest creative connections that you see may be of interest to the viewer.