Online Conference Presentations

Please find below all information you need for preparing your presentation in the online conference modality. If you are presenting in person, please go to the respective website linked above.

During the conference, you will will present your submission live in an online environment  (see see program). In addition, you will submit a video abstract prior to the conference, which can be viewed by all attendees up front or after the conference.  Please note that for online presentations, the the submission of a video about your work is required. Please find find guidelines for preparing your video.

Presentation type	Accepted Submission type	Video submission (maximum length - shorter video abstracts encouraged)	Length of Live Presentation in Online Environment	Material Requirements
Oral presentation 1 - 1.5 h live sessions with clustered clustered oral presentations	-> Academic Full Paper -> Academic Short Paper -> iLEAD oral presentation	Required Required - 2 2 -  10 min.	15 min - 10 min. presentation + 5 min. discussion	At material deadline:  Upload mandatory video presentation At conference:  Bring your presentation slides for live presentation + please upload your slides slides in CVENT
Academic Short Paper	Required - 2 - 7 min.	10 min - 5 min. presentation + 5 min. discussion
iLEAD oral presentation	Required - 2 - 10 min.	10 min - 5 min. presentation + 5 min. discussion
Poster presentation Exhibition setting in a virtual space in FrameVR with a a virtual poster	-> Academic Extended Abstracts -> iLEAD poster presentation	Required Required - 3 2 - 5 min.	Presenters are stationed at their poster for the whole session	At material deadline:  Upload mandatory video presentation and upload virtual poster presentation,presentation, which will be set up in FrameVR for the live online poster session and uploaded to CVENT
iLEAD poster presentation	Required - 3 - 5 min.
Doctoral Colloquium presentation 1.5 h session with all with all DC presenters and invited mentors	Doctoral Colloquium Paper or Presentation	Optional - 2 2 - 7  7 min.	3Format - 5 min. presentation + moderated discussion with focus is on exchange and discussionTBD	At conference:  Bring your presentation slides for live presentation + please upload your slides slides in CVENT
Panel session Up to 1 h discussion session with multiple presenters or discussants	iLEAD panel	Optional -  2 - 7  7 min.	As scheduled - a moderator should keep the time	At conference:  If necessary, bring presentation slides for live live presentation + please upload your slides slides in CVENT
Workshop 1.5 h interactive sessions that that require sign up in CVENT system system (free to attend)	iLEAD workshop	Optional -  2 - 7  7 min.	As scheduled - the organizers should keep the time and one break should be scheduled	At material deadline:  Communicate (technical, location, participant) requirements At conference:  As necessary, e.g., bring presentation slides and other relevant material
Other presentation types Depends on the submission	Other submission types, e.g., demos, special sessions	Optional -  2 - 7  7 min.	Depends on the submission	At material deadline:  Communicate (technical, location, participant) requirements At conference: As necessary, e.g., bring presentation slides, devices and other relevant material

Material submission instructions

Find more information in the Material submission guidelines.

Presenter Instructions for the live presentation at the online conference

For oral presentations

Presenters at the online conference are expected to present in the traditional way (slides presented to an audience, plus Q&A at the end). In the table above, you will find the length of the presentation for each oral presentation type. Please allow time for the Q&A when preparing your presentation (for example: if your presentation slot is 15 minutes, 10 minutes for presentation and 5 minutes for Q&A could be appropriate).

You can use the iLRN2026 slide template for your presentation:

• Slide Template for PowerPoint Format [link to follow]
• Slide Template for Keynote (Apple) Format [link to follow]
• Slide Template for Google Slides [link to follow]

For oral presentations, we are mainly using FrameVR, with CVENT as a backup and for keynote and featured talks.

FrameVR Presenter Instructions

FrameVR is a free, web-based virtual reality (VR) platform designed for immersive presentations. All oral presentations during the online conference will take place place synchronously synchronously within iLRN’s virtual campus hosted on FrameVR.

Presenters will share their content using using screen share boards. You can choose to share either an entire screen or a specific window.

• Click on share screen on the web board inside the frame
• You can select Entire screen or Window
  • if you choose to share a specific window, make sure your presentation (e.g., PowerPoint or PDF) is already in presentation mode, and then select the correct window to share.
  • Note - videos may run slower in FrameVR

To help you get comfortable with the FrameVR environment, we will be offering presenter training sessions for FrameVR prior to the conference.  

CVENT Presenter Instructions

For Keynotes and Featured Talks (and as a backup if there are issues with FrameVR), we will use use CVENT for video conferencing  which does does not allow presenters to blur or change the background. Please prepare your presentation to be engaging and professional. <  HERE HERE > are a few tips worth considering.  

• When presenting in CVENT, create your space beforehand. Please consider what shows on camera - your session will be recorded and may be posted to our iLRN YouTube channel, so please prepare!
• A suitable, quiet location for presenting during your scheduled presentation time is much appreciated
• Please login 15 minutes before the session to test the environment as a speaker
• If you are using dual monitors, you may wish to check out out Zoom’s tips for presenting with dual monitors  (putting the notes on one screen).

For poster presentations

All poster presentations for iLRN2026 Online will take place in an exhibition hall using the web-based platform FrameVR. Poster session presenters will have their PDF presentations uploaded to the FrameVR room where the session takes place. Each presenter will be assigned a space with a private voice channel to present their work and will have full control to navigate their slides on the virtual screen.  During the poster session, you will be expected to engage in dialogue with conference delegates and attendees about your work.

Your slides for FrameVR FrameVR  and the video will also be published on a Cvent page and/or the iLRN Youtube Channel.

For the Online conference and the setup in FrameVR, instead of a single image, we recommend the the use of slides (maximum 10 pages)  generated using Powerpoint, Google Slides, Canva, etc.   You can use this slide template:  iLRN2025 Poster Slide Template. Ensure that your digital poster slides comply with the following specifications:

• Dimensions (W x H): 1920 x 1080 landscape aspect ratio.
• Fonts:  minimum 28 pt, recommended at least 36 pt for legibility / accessibility.
• Transparency: None.
• Acceptable formats: PDF only.
• File size: No larger than 2 MB.
• File name: The filename should consist of the submission ID ONLY and nothing else (e.g., 103.jpg or 103.png).

Screenshots of immersive learning experiences highly encouraged - but compression of images are generally necessary to keep within the total doc 2MB limit. In case of exceeding file size, you may use a PDF file size reducer (save as in Acrobat, for example).

For the virtual poster session you will be expected to station your avatar in the booth and engage in dialogue with conference delegates about your work during a designated poster session.

• For preparation, get accustomed with the used software (more information about the platform following soon)
• At the time of your presentation,  be sure to log on to the platform platform well before the session
  • Test your headphones and microphone and go to your session location
  • Your Session Chair should DM you or talk to you at the session location. If they do not, feel free to DM them so that channel is open during your session. It may come in handy!  
  • You may scan the chat for questions and/or ask the Session Chair to assist.  

For Doctoral Colloquium session

The doctoral colloquium session will be a designated session where all DC submissions will be presented.  DC presenters are asked to give a a live presentation presentation and engage in a moderated discussion during this session. The presentation should be a short (3 - 5 minute) overview of their work. Think of this as an elevator pitch, keeping it brief and to the point. Participants will be given an opportunity to get feedback from other session attendees, including invited mentors. The focus of the DC session is on exchange and discussion, including the opportunity to discuss potential questions and issues the students are facing. The Session will take place in in FrameVR.