Virtual Campus Codex generic Frame Template

Codex Template: iLRN2026 Frame Development & Operations

0. Build Governance Rules (NEW SECTION)

Every asset must either:

• help users understand where they are
• help users understand where to go
• help users understand why this space matters

If it does none of these, it should be removed.

• Navigation must be resolvable within 10 seconds of entry
• No critical function depends on a single modality (e.g., color-only signage)
• All Frames must connect back to iLRN_Central in ≤ 2 steps

1. Frame Overview

Frame Name:
Associated Program Area(s):
(e.g., Main Stage, Knowledge Tree – NES, Student Center, Guided Virtual Adventures)

Primary Purpose:

One–two sentences describing why this Frame exists in the conference ecosystem.

• Codex Page URL
• Last Updated
• Linked Frames

Secondary Functions:

Target Audiences:
(e.g., presenters, attendees, students, volunteers, leadership)

Operational Mode:

• ☐ Online-only (June 14–15)

• ☐ Hybrid (Online + Athens)

• ☐ Face-to-face support only (Athens)

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2. Ownership & Stewardship

Frame Owner (Accountable):
(Name, role)

Co-Steward(s):
(Name, role)

Decision Authority:

Who resolves design, scheduling, or access questions.

Escalation Path:

If something breaks or a decision stalls, where does it go?

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3. Design & Experience Intent

Experience Goal:

What should participants feel and understand when leaving this Frame?

Design Constraints:
(e.g., capacity limits, spatial layout, Frame VR affordances)

Key Interaction Patterns:

• Arrival / Orientation

• Primary activity

• Exit / Transition

Athens Reuse or Extension (if applicable):

How this Frame translates to, supports, or complements the face-to-face event.

Opinion: Explicitly documenting intent here prevents Frames from drifting into “generic meeting rooms.”

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4. Wayfinding & Navigation

Entry Points:
(e.g., Hub link, schedule click-through, guided tour)

Internal Wayfinding Elements:

• Signage

• Visual landmarks

• Teleport points

Exit Paths:
(e.g., return to Hub, next session Frame)

Wayfinding Owner:
(Name)

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5. Accessibility & Inclusion Checklist

Accessibility Lead:
(Name)

Baseline Commitments:

• ☐ Clear signage and readable contrast

• ☐ Audio clarity / redundancy

• ☐ Spatial simplicity (no unnecessary navigation complexity)

• ☐ Alternative participation pathway documented

Known Constraints or Risks:

Be explicit—this supports transparency, not perfection signaling.

Athens Considerations:
(e.g., language support, physical accessibility alignment)

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6. Volunteer & Support Roles

Required Roles

Training Required:

• ☐ Yes (link to Codex page)

• ☐ No

Shift Coverage Notes:
(e.g., handoffs across time zones)

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7. Presentation & Session Operations

Presentation Format(s):

• ☐ Live

• ☐ Pre-recorded

• ☐ Mixed

Moderator Responsibilities:

• Speaker readiness check

• Timekeeping

• Q&A facilitation

• Transition to next session

Speaker Support Assets:
(e.g., slide upload location, backup links)

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8. Technical Configuration

Frame URL:
Capacity:
Backup Space (if any):

Known Failure Modes:
(e.g., audio lag, late arrivals, capacity overflow)

Contingency Plan:

Where people go if this Frame fails.

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9. 48-Hour Online Conference Integration

Primary Active Windows:
(e.g., Day 1 Morning UTC, Day 2 Late UTC)

Linked Events:
(Reference to Events Timeline IDs)

Quiet / Reset Periods:

Explicitly note when nothing should be scheduled.

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10. Post-Conference Use

Intended Afterlife:

• ☐ Archive

• ☐ Reusable community space

• ☐ Athens-only support

• ☐ Decommission

Documentation Owner:

Who ensures lessons learned are captured.